Executive Assistant
Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
This role offers a range of $70000 to $85000 annually. Actual compensation will be based on qualifications such as experience education certifications and skills as well as geographic considerations.
We are searching for a bilingual (Japanese) Executive Assistant with paralegal experience. This individual will be responsible for managing executive schedules organizing meetings handling correspondence and preparing reports ensuring the smooth functioning of daytoday operations. This person will need to be highly organized and a multitasker. The role also includes processing invoices ordering office supplies coordinating travel arrangements assisting with event planning and liaising with internal and external stakeholders. Additional responsibilities include maintaining filing systems and performing various administrative tasks as needed. Will report to the CEO and support the companys Executive Team. As Executive Assistant you will be required to:
- Manage and maintain the executives calendar scheduling appointments meetings and travel arrangements.
- Coordinate and organize meetings including preparing agendas materials and minutes.
- Prepare expense reports manage invoices and handle other financial administrative tasks.
- Handle confidential and sensitive information with the utmost discretion and maintain strict confidentiality.
- Update organization charts and documents
- Prioritize and manage multiple tasks and deadlines ensuring that all assignments are completed accurately and in a timely manner.
Qualifications :
To perform your job as expected you will be required to:
- High school diploma or equivalent; Bachelors degree is a plus
- 5 years minimum experience as an executive assistant supporting Csuite or in a similar administrative role.
- Proficiency in Japanese language (written and verbal) required
- Proficient in using office software and tools including Microsoft Office Suite (Word Excel PowerPoint Outlook)
- Paralegal experience is required
- Strong organizational scheduling and time management skills
- Excellent communication skills both written and verbal
- Proven track record of handling sensitive information with discretion and confidentiality.
- Experience in travel coordination and event planning
- Possess excellent interpersonal skills and the ability to create and maintain professional relationships within all levels of the organization.
- Ability to have a proactive and resourceful approach to problem solving
- Legal Research & Document Review
- Corporate Governance Support
- Contract Administration & Lifecycle Tracking
- Correspondence & Communication Drafting
- Compliance & Regulatory Support
Additional Information :
We offer a competitive salary with excellent benefits including medical dental vision life insurance disability pet insurance HSA and FSA 401(k) and more. Through our programs which now include Paid Volunteer Time Off and Paid Parental Leave we support the needs of our employees their dependents and their communities by providing a benefit package that is easy to understand easy to access and affordable for all our employees.
Dont just choose a job; choose a career that emphasizes employee growth in a safe environmentally conscious culture. Embark on your Colorful Career with us!
We require postoffer preemployment drug screens physicals and background checks.
Equal Opportunity Employer: disability/veteran.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
