Introduction
As a State agency Maryland Office of the Public Defender (MOPD) is an affirmative action and equal opportunity employer. MOPD is committed to the full inclusion of all qualified individuals without regard to race color religion sex physical or mental disability age sexual orientation gender identity national origin veteran status or genetic information.
All applicants must be able to communicate with clients and visitors and possess the ability to complete tasks in a fastpaced work environment. Applicants must be able to work in various positions and travel to various courtrooms and office environments throughout the state. MOPD is further committed to providing equal opportunity and reasonable accommodation for individuals with disabilities in employment its services programs and activities by modifying or adjusting the job application process or the job or work environment to make reasonable accommodations to the known applicant or employee to enable the applicant or employee be considered for the position they desire; to perform the essential functions of the position in question; or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities unless the accommodation imposes an undue hardship. Applicants must be able to operate a computer and other office equipment. Applicants must have access to a motor vehicle or be able to navigate public transportation. If a reasonable accommodation is needed please contact Tawanda Jackson Human Resources Supervisor
The Office of the Public Defender is seeking detailoriented applicants with secretarial experience good organizational and problem solving skills highly proficient in Microsoft Word Excel and Outlook to fill a fulltime Administrative Aide position in our Glen Burnie District Court Office. The Administrative Aide will be responsible for typing legal documents data entry of case information scheduling appointments and maintaining calendars for assigned attorneys. This position involves significant client contact to provide and gather information over the phone.
GRADE
ASTD11
LOCATION OF POSITION
Office Of the Public Defender
Glen Burnie District Court
7500 Ritchie Hwy
Glen Burnie MD 21060
Main Purpose of Job
An Administrative Aide is work providing secretarial support to an official administrator or administrative staff. Employees in this classification type on keyboards of personal computers using word processing software. Employees in these classifications may supervise lowerlevel secretarial or clerical employees.
Administrative Aide works closely with core staff attorney staff and the Office Manager to ensure the everyday and long term functioning of the district court office both from a legal and administrative perspective.
In conjunction with Office Clerk Secretaries and other core staff the Administrative Aide will be responsible for providing secretarial support for staff attorneys ensuring the office remains open and staffed during business hours from 8:00 a.m. until 5:00 p.m. Pull district court transfer cases forwarded to the circuit court organize pull and distribute district court files by docket to the assigned attorneys download & upload electronic discovery data entry in case management system (eDefender) file as needed in MDEC research incoming client mail answer overflow calls ensure voicemails are retrieved and calls are returned maintain office copiers printers and oversee mail stamped and mailed daily through . Maintain office supplies and notify the Office Manager of any supply needs for order. This position involves significant client contact to provide and gather information over the phone and in person.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Four years performing secretarial work or clerical work involving typing duties.
Notes:
1. Additional secretarial or clerical experience may be substituted on a yearforyear basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3.Candidates may substitute U.S. Armed Forces military service experience as a noncommissioned officer in Administration classifications or Administrative Clerical or Office Services specialty codes in the Administrative Support field of work on a yearforyear basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Preferred Qualifications:
Experience performing data entry using Microsoft Office Suite software applications. Familiar with working in the legal or court system working with arrested persons attorneys and law enforcement of courtroom personnel.
LICENSES REGISTRATIONS AND CERTIFICATIONS
NOT APPLICABLE.
SPECIAL REQUIREMENTS
Demonstrated ability to accurately type ona keyboard on a personal computer at a minimum of forty words per minute may be required depending on the specific requirements of the position.
SELECTION PROCESS
Applicants who meet the minimum qualifications will be admitted to the examination for this classification Successful candidates will be ranked as BEST QUALIFIED BETTER QUALIFIED OR QUALIFIED and placed on the employment (eligible) list for at least one year.
EXAMINATION PROCESS
The examination will consist of a rating of your education training and experience related to the requirements of the position. You may be required to complete a qualifications supplement or the rating may be based on your application. Therefore it is important that you provide complete and accurate information on your application. Report all experience and education that is related to this position.
FURTHER INSTRUCTIONS
Online Applications Preferred. Please fax all paper applications and questionnaires to 410 regarding applications and submitting paper applications can be directed to: Office of the Public Defender Human Resources Division 6 Saint Paul Street Suite 1304 Baltimore Maryland 21202; or by callingtoll free:; TTY users call Maryland Relay Service.
Please be sure to include your name identification number (Easy ID# and job announcement number on any documentation to ensure timely processing.
As an equal opportunity employer Maryland is committed to recruiting retaining and promoting employees who are reflective of the States diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.
Administrative Aide
