Executive Administrative Assistant Employee Experience Enterprise 25-26 School Year
Executive Administrative Assistant Employee Experience Enterprise 25-26 School Year
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Job Description
TITLE: Executive Administrative Assistant Employee Experience Enterprise
About You:
You have a sense of urgency are conscientious and are precise with strong attention to detail and its important to you to get things exactly right.
You are a careful thoughtful decisionmaker and you enjoy having clear expectations.
You enjoy being a key part of a strong positive and closelyknit team that you can lean on for support collaboration and share in each others success.
You also have a great sense of fun.
You have the ability to learn quickly and thoroughly while continually recognizing and adapting to changing conditions.
You see the big picture and think and act strategically.
About Us:
Established in 1874 we have grown to 22 schools serving over 11000 students with over 50 languages spoken by our students.
Our organization is centered around our values and beliefs that our students are confident selfadvocates with interpersonal and critical thinking skills who productively and innovatively make a positive impact in their current and future communities.
We are proud of the familylike culture that permeates our system. Our system boasts award winning faculty and principals high achieving students signature programs and unparalleled parental and community support.
We take our mission and vision seriously and we are committed to inspiring excellence in every child and every adult so that our students are prepared to embrace the opportunities of tomorrow. At TD3 you have an opportunity to change the world and life trajectory of over 11000 students.
Who Were Looking For:
Job Requirements and Qualifications (education and experience):
Perform executive level administrative assistance.
QUALIFICATIONS:
- Education and/or experience equivalent to a High School Diploma or GED (required)
- Associate Degree from an accredited college or university in Public Administration or related field (preferred)
- Five 5 years of administrative experience preferably in a school district environment
- Ability to obtain a State of Arizona Identity Verified (IVP) Fingerprint Clearance Card.
- May require notary public license
ESSENTIAL FUNCTIONS:
(Essential functions as defined under the Americans with Disabilities Act may include any of the following tasks knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all duties and responsibilities performed by incumbents of this class.
DUTIES AND RESPONSIBILITIES:
- Coordinate and schedule appointments; maintain calendars and anticipating needs for multiple administrators across Enterprises.
- Maintain department budget financial information prepare purchase order requests maintain time keeping for classified staff ; maintain other systems specific to various enterprises.
- Screen calls and direct to appropriate staff.
- Direct answer and assist staff and community members in researching School Board policies.
- Coordinate and prepare items for consideration for governing board action at public and executive session meetings.
- May attend board meetings; prepare meeting agenda and handouts; record and maintain accurate meeting minutes; serve as backup public liaison.
- Prepare correspondence; independently research issues and concerns; prepare reports.
- Serve as the back up to the district receptionist as directed.
- Supports the planning and development of district events.
- Perform other duties as assigned.
KNOWLEDGE SKILLS AND OTHER CHARACTERISTICS:
- Knowledge of federal state and district rules and regulations related to public meetings.
- Knowledge of district departments rules policies and procedures.
- Knowledge of computer database applications and spreadsheets including SERP TCP the district Website and Substitute Reporting System.
- Knowledge of public relations/customer service practices and procedures.
- Knowledge of general office practices and procedures.
- Skill utilizing verbal and written communication skills to develop correspondence reports and specialized materials and spreadsheets.
- Skill creating purchase orders in SERP editing Time Sheets creating work orders in the TMA System.
- Skill coordinating and scheduling meetings appointments transportation and staff.
- Skill prioritizing assigning and reviewing work.
- Skill monitoring and administering department or program budgets.
- Skill accurately entering updating retrieving and maintaining databases pertinent to area of assignment.
- Skill maintaining confidential files and records.
- Skill utilizing independent discretion and judgment.
- Skill accurately transcribing minutes of public meetings reports and correspondence.
- Skill utilizing public relations/customer service skills in responding to requests inquiries and complaints.
- Skill establishing and maintaining effective working relationships.
- Skill in but not limited to:
- Word Processing
- Spreadsheets
- Databases
- Presentation Software
- Accounting and basic math
- Use of standard office equipment
WORKING CONDITIONS:
General office environment
May require working outside normal hours
PHYSICAL EFFORT:
Repetitive motion and eye strain through extensive utilization of computer hardware and software
CATEGORY: Classified
WORK YEAR: 12 months
DEPARTMENT/SCHOOL:Employee Experience Enterprise
REPORTS TO: Assistant Superintendent
EVALUATION: Classified Personnel Evaluation
SUPERVISES: N/A
Employment Type
Full-Time
