Coordinator Payroll
Coordinator Payroll
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Job Description
Title: Coordinator Payroll
Employee Classification:Clerical & Secretarial
Institution:System Office
Department: Service Center Human Resources & Payroll
Campus Location:
Job Summary
The Coordinator of Payroll is accountable for ensuring the timely and professional completion of payroll transactions in compliance with all applicable institutional TBR State and Federal regulations policies and guidelines. This position is responsible for executing and auditing complex payroll transactions while supporting a culture of excellent customer service. The individual in this role interacts directly with System Office and institutional representatives and is responsible for building and maintaining relationships with the institutions served.
Job Duties
- 40 Payroll Assists in creating TBR guidelines and policies related to payroll to ensure systemwide compliance with required processes and reporting Ensures compliance with all applicable institution TBR Federal and State regulations policies and guidelines Ensures accurate and timely processing of monthly payroll for all employees including accurate accounting for all longevity payments benefits garnishments deductions and leave Manages escalated payroll transaction cases to ensure timely and accurate resolution Ensures timely reconciliation printing and distribution of annual W2s 1095s etc. Ensures timely and accurate reporting of payroll taxes researches laws and regulations regarding taxes and payroll withholding procedures and ensures accurate monthly remittances for employee deductions and employer liability payments Monitors reconciliations of monthly salary and benefits changes to ensure accurate payroll accounting and reporting Processes wage verifications Processes unemployment claims overtime and compensation time requests and leave transfers and payouts Enters and maintains accurate employee information in the state benefit system and reconcile monthly premiums paid Create journal entries for bank transfers and tax deposits Balances Edison Collections and Applied Reports for payroll deductions Maintain Banner rule forms and routing queues Participate in the onboarding of new schools Training of Associates as needed Participate in implementations and system changes Act on behalf of the director in her absence or as needed (Essential)
- 20 Customer Service Communicates to employees and administration regarding payroll related issues including taxes policies procedures and leave reporting Fields employee questions and researches payroll processing concerns Works cooperatively and effectively with other departments and vendors Provides consultative services to institutions based on functional area expertise in support of payroll related best practice implementation Makes recommendations for changes in processing as needed (Essential)
- 10 Taxes Ensures timely and accurate reporting of all payroll taxes Researches laws and regulations regarding taxes and payroll withholding procedures Ensures accurate monthly remittances for employee deductions and employer liability payments Processes W4 changes (e.g. tax status exemptions) Reconciles prints and distributes annual W2s and 1095Cs Submits payroll related tax data to IRS (Essential)
- 10 Reporting Ensures accurate and timely preparation of all routine and ad hoc payroll reports (Essential)
- 5 Auditing Keeps current with legislative and regulatory environment Interprets and effectively implements federal and state regulations Audits unemployment claims Works with Federal State and internal auditors and provides data and explanations during auditing activities Works on internal department audits of data and transactions (Essential)
- 5 Other Duties Performs additional duties as assigned (Marginal)
Minimum Qualifications
Bachelors degree in a related field and a minimum of 4 years of related professional work experience OR a high school degree/GED and a minimum of 8 years of related professional work experience
Experience processing payroll
Preferred Qualifications
Payroll certification (CPP)
Certified Public Accountant (CPA)
Experience working in payroll in a college university or state government setting
Experience within a shared services operating environment
Experience in payroll at a TBR institution
Experience with Banner or similar ERP system
Knowledge Skills and Abilities
Knowledge of Tennessee institutions payroll reporting requirements
Knowledge of payroll terminology and practices and basic accounting theory and practice
Knowledge of aspects of taxation and tax reporting
Ability to effectively analyze data and inquiries think critically and make appropriate decisions
Demonstrated analytical and problem solving skills
Demonstrated knowledge of related federal and state regulations
Ability to maintain confidentiality in compliance with rules and regulations including HIPAA and FERPA guidelines on the disclosure of information
Considerable training and/or experience with Windows operating system and Microsoft applications
Excellent time management leadership interpersonal and organizational skills
Excellent written and oral communication skills
Ability to build and maintain positive relationships within and outside of reporting lines
Ability to establish priorities and meet deadlines
Knowledge of garnishment guidelines and IRS regulations
Physical Demands / Working Conditions
Required Experience:
IC
Employment Type
Full-Time
