Executive Assistant Non-Exempt

Work Schedule

Environmental Conditions

Job Description

The Executive Assistant (NE) position at Thermo Fisher Scientific Inc. offers an outstanding opportunity to support various group leaders in the Specialty Diagnostics Group based in Carlsbad. The ideal candidate will excel at providing comprehensive administrative support coordinating meetings special projects and executive initiatives. This role is perfect for someone who is resourceful passionate about improving efficiency and possesses excellent organizational skills with the agility to adapt to changing priorities.

Responsibilities:

• Maintain and manage multiple executive calendars including recurring meetings prioritizing appropriately and using good judgment to offer solutions for complex scheduling and meeting planning.
• Serve as the primary interface for designated executives and the SDG leadership team to ensure smooth workflows. Interface professionally with key leaders customers and colleagues.
• Proactively manage communication including emails and phone calls. Screen inquiries communicate messages redirect calls and respond to urgent inquiries from the corporate office and global site offices across various time zones.
• Coordinate complex global travel activities including multistop travel arrangements accommodations and local transportation. Anticipate potential travel issues and respond accordingly.
• Schedule and coordinate complex meetings including attendee communications venue management audio/video setup catering and material preparation for events such as leadership events customer visits and team meetings.
• Serve as an information source and advisor on departmental and organizational policies and procedures.
• Track and drive the completion of key deliverables follow up on outstanding items and facilitate contract renewals of executive memberships and approvals.
• Uphold strict confidentiality and handle highly confidential information and documents with discretion.
• Provide innovative methods for continuous improvement to practices or processes.
• Collaborate as a team member of the SDG Administrative team to ensure continuity during breaks vacations or highvolume periods.

Minimum Requirements:

• 5 years of administrative experience in a fastpaced environment preferred
• Proven ability to handle confidential information with discretion and good judgment.
• Experience in identifying analyzing and solving problems creatively and successfully.
• Proficiency in Microsoft Office products including Word Excel PowerPoint and Outlook with the ability to learn companyspecific software tools.
• Previous success in building strong organizational relationships in a global environment and encouraging teamwork.
• Outstanding written and verbal communication skills.
• Ability to interact successfully with varying levels inside and outside the organization.
• Adaptive and flexible work style effective across varied types of clients senior leaders and colleagues.
• Proficiency in crafting presentations and completing tasks in Excel including pivot tables and formulas.
• Ability to prioritize effectively in environments with multiple simultaneous demands.
• High school diploma or equivalent experience required; Associates degree or equivalent experience preferred.

Compensation and Benefits

This position may also be eligible to receive a variable annual bonus based on company team and/or individual performance results in accordance with company policy. We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on which includes:

• A choice of national medical and dental plans and a national vision plan including health incentive programs

• Employee assistance and family support programs including commuter benefits and tuition reimbursement

• At least 120 hours paid time off (PTO) 10 paid holidays annually paid parental leave 3 weeks for bonding and 8 weeks for caregiver leave) accident and life insurance and short and longterm disability in accordance with company policy

• Retirement and savings programs such as our competitive 401(k) U.S. retirement savings plan

• Employees Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount

For more information on our benefits please visit: