Payroll and Benefits Coordinator
Payroll and Benefits Coordinator
Posted on :
18-04-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
18-04-2025
Job Description
Overview of the Position:The Payroll and Benefits Coordinator acts as the technical expert related to all payroll and benefit duties. The Payroll and Benefits Coordinator is responsible for the overall operation of the payroll processes and functions related to the successful completion and administration of the biweekly payroll. Also responsible for the administration of employee benefits provide expertise and insight on employee benefits. Administer and coordinate operations of employee benefit programs with the City HR department. The Payroll and Benefits Coordinator reviews submitted information makes corrections and responds to inquiries from internal/external parties. The incumbent oversees all benefit administration including but not limited to administering benefit plans retirement contributions and other Functions: Prepare biweekly payroll for all school department employees; computes various adjustments including shift differential class coverage and retroactive pay. Sort and enter employee timesheets to issue additional pay for each pay period. Prepare all paperwork for new employees meet with all new employees and set up new employees. Complete CORI and fingerprinting for all employees. Issues suitability determination when requested by other employers. Calculate and execute employee pay adjustments such as deduct pay leave of absence payoffs etc. Work with staff from other departments on employee payroll charged to special funds such as grants revolving fund etc. Update/maintain payroll records to reflect changes to compensation and deductions. Maintain payroll encumbrances to reflect all personnel changes. Track attendance for all employees. Conduct payroll projections by updating budget worksheets to assist with district budgeting process. Analyze various payroll scenarios to assist with district contract negotiations. Interpret and make inferences from district collective bargaining agreements and individual contracts to ensure payroll accuracy. Review and ensure payroll compliance with applicable Massachusetts and federal laws City ordinance Board of Trustee policies and procedures. Work as liaison between employees and City Benefits Coordinator to assist with insurance changes. Coordinate with the City and the Third Party Administration (TPA) of Tax Sheltered Annuity program 403B) and the Deferred Compensation program (OBRA) on employee benefit changes. Coordinate and process employee requests for Flexible Spending Plans. Maintain and process all aspects and other assigned reports of the Massachusetts Teachers Retirement System (MTRS) for district employees and retirees. Process employment verification request forms for mortgage applications loan applications workers compensation verifications etc. Produce clear and concise payroll reports with thorough backup information. Prepare various documents including confidential correspondence reports and memorandums. Maintain a filing system for various staff information so that it can be quickly retrieved. Research and identify innovative solutions to solve payroll issues in an increasingly more complex and technical environment. Maintain confidentiality and integrity of personnel information. Respond to management and employee inquiries and requests for assistance on payroll and benefits. Promote and contribute to the positive and productive work environment of the Business Office Team. Maintain quarterly Medicaid reports for the outside vendor. Manage ethics training for all new staff and renewals. Manage GCN training for all staff yearly. Perform all tasks for resignations and retirements. Perform other relevant duties as assigned by the Business Functions: The Payroll and Benefits Coordinator has an understanding of HR practices employment law including FMLA CORI SAFIS FERPA and relevant Massachusetts state Environment: Work is performed under typical office conditions. Operates computers calculators and other office equipment. Works in a multistaffed fast paced work setting prioritize and reprioritize when directed or necessary. Makes frequent contacts with the public and other city departments. Communication is by means of telephone and personal discussion as well as correspondence and contacts with other departments. Has access to confidential information including personal information. Errors could result in costly legal ramifications confusion and delay of Training Required: Bachelors degree in Accounting Business Administration or related field preferred. Minimum 35 years of relevant experience experience in school payroll preferred. Excellent attention to details with organizational abilities and accounting skills. Strong analytical abilities utilizing Excel and other Microsoft Office products. Ability to read analyze and interpret standards policies procedures and regulations. Knowledge of databases with specific emphasis on payroll and time and attendance systems. Ability to work in a dynamic environment with various deadlines and interruptions. Ability to initiate new procedures and processes to improve efficiency. Selfmotivated and goaloriented. Ability to adapt to and accommodate new methods and procedures. Ability to work independently and within a team to set priorities and complete multiple tasks. Ability to apply listening skills work under pressure address conflict and solve problems. Good judgment and maintain objectivity and fairness in dealing with people. Excellent verbal and written communication skills. Impeccable record in maintaining confidentiality of employees students and district information. Commitment to the education of all students as the primary mission of the public schools. Knowledge of policies and procedures of school districts and of state and federal regulations associated with employee compensation preferred. Experience in municipal financial accounting software (MUNIS preferred). Previous experience working with collective bargaining negotiations preferred.
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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