Event Administrative Coordinator
Event Administrative Coordinator
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Job Description
Scanlan International Inc. is a medical device company specializing in the highestquality surgical instruments. Now in our fourth generation the Scanlan family continues its dedication to providing the best surgical instrumentation available anywhere in the world.
The Event Administrative Coordinator will oversee all aspects of trade show coordination including vendor relationship management administrative duties and event planning support. This role primarily involves managing Scanlans participation in over 80 domestic and international trade shows annually.
POSITION RESPONSIBILITIES
60 Trade Show Management:
Coordinate paperwork registration and orders for materials and services ensuring deadlines are met.
Collaborate with the Marketing Communications Department to complete product listings.
Work with Product Managers and/or attendees to ensure demo cases or display materials are available.
15 Trade Show Shipments Inventory and Logs:
Oversee logistics with the Sales Coordinator for material preparation shipment booth condition monitoring inventory and storage.
Maintain comprehensive logs of all trade show inventory.
Collaborate with the Marketing Communications Department to develop and produce display materials.
10 Hotel and Transportation Coordination:
Arrange hotel and transportation logistics for trade shows.
5 Event Planning Support:
Assist with planning and executing four major company events annually.
5 Reporting and Calendar Management:
Assist with budget expense and postshow reporting.
Maintain a shared calendar for events and trade shows.
5 Sales Training Logistics:
Support logistics for sales training as needed.
Travel requirements: one to three domestic trade shows and one international trade show per year to assist with booth setup and any hospitality events/sales meetings
QUALIFICATIONS:
Education:
High School Diploma or GED required; 2 or 4 years degree in communications public relations or hospitality preferred
Experience:
3 years of administrative scheduling or meeting/event planning in a corporate setting
Skills
Excellent organizational and multitasking abilities
Strong communication and interpersonal skills
Ability to work under pressure and meet tight deadlines simultaneously
Proficiency in MS Office products (Word Excel Outlook) with the ability to learn new software
Physical requirements:
- o Must be able to occasionally lift up to 40 pounds
- o Must be capable of walking several miles and standing for up to 4 hours at a time during events
This position is based out of our headquarters office south of downtown St. Paul. We welcome an onsite work environment Monday through Friday.
The hours for this position are 8:00am 4:30pm.
The pay range for this role is $50800 $81300 annually.
We offer a competitive salary range based on market rates industry standards experience and skills. Our compensation aligns with our companys philosophy and ensures internal equity. During the interview process well discuss salary expectations to ensure alignment and are open to negotiation within the range. Additionally we provide a comprehensive benefits package and perks to add value to your overall compensation.
Comprehensive Benefits Offerings
Medical Dental and Vision Insurance
Group Life Insurance
ShortTerm Disability Insurance
LongTerm Disability Insurance
401(k) Plan with Company Match
Workers Compensation
Employee Assistance Program (EAP)
Regular PartTime Benefit Eligibility
Training and Development Program
Tuition Assistance Program
Paid Time Off including:
Holidays
Floating Holidays
Vacation
Earned Sick and Safe Time (ESST)
How to Apply
Scanlan International Inc. accepts online applications at with disabilities who need accommodation to complete the Scanlan International Inc. application process should contact Human Resources at 1.800.328.9458 or email .
Scanlan International is an EEO employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.
Our company uses EVerify to confirm the employment and eligibility of all newly hired employees. To learn more about EVerify including your rights and responsibilities please click the following link to view Federal and EVerify posters:
Required Experience:
IC
Employment Type
Full-Time
