Assistant Business Specialist
Assistant Business Specialist
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Job Description
Brookhaven National Laboratory is committed to employee success and we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Review more information at BNL Benefits Program
The Business Services Directorate (BSD) provides highquality business services to support the Labs research initiatives by participating in crossfunctional teams with a focus on risk mitigation and cost management which is a critical component to the Labs success. Led by the Chief Financial Officer Brookhavens Business Services Directorate includes the Budget Office Fiscal Services Division Procurement & Property Management Division Chief Financial Office and the Business Operations Offices. The Directorate manages a broad range of financial activities including the planning and implementation of the Labs fiscal matters and its approximately $800 million annual budget.
The Business Services Directorate (BSD) has an opening for an Assistant Business Specialist position within the Business Operations Office supporting the Directors Office. This individual will report to the Business Operations Manager for the Directors Office.
As a member of the Business Services Directorate Business Operations Office the successful candidate is a professional that will perform a wide variety of financial functions including departmental procurements contract administration departmental invoice processing property management Journal Vouchers and other tasks in support of the Directors Office (DO) Directorate.
Essential Duties and Responsibilities:
Provide administrative support to the DO Directorate.
Provide procurement support monitoring tracking and oversight for the DO Directorate.
Act as the central point of contact for all DO procurements and processes.
Provide general contract administration support to the DO Directorate.
Process invoices Journal Vouchers and miscellaneous payments through Accounts Payable and PeopleSoft Financials.
Review and submit Travel Authorizations as requested.
Participate in the development of procedural improvements and problem resolution as needed.
Required Knowledge Skills and Abilities:
BA or BS degree in a finance/business field or equivalent experience based on 2:1 (experience: college) years.
Understanding of standard business functions and procedures (A/P A/R Purchase Orders Travel etc..
Act as Property Representative for the DO Directorate.
Prepare/route/submit web requisitions change orders and contract closeout requests for commitments as requested.
Knowledge of Microsoft Office products (Office365 Outlook Excel Word PowerPoint and Teams).
Flexible team player with the ability to interact with staff to accomplish objectives and resolve issues.
Exercise a high degree of initiative and professional judgment.
Ability to establish positive working relationships at all levels.
Ability to prioritize and effectively meet deadlines.
Ability to identify and resolve problems within own area of responsibility.
Effective oral and written communication skills.
Must be selfmotivated resourceful and organized taking ownership of all assigned work.
Requires the ability to concentrate on accuracy.
Preferred Knowledge Skills and Abilities:
Knowledge of BNL policies practices and procedures.
Familiarity with PeopleSoft HR & Financials.
Familiarity with Workday Human Resources software.
Detailed knowledge and use of Excel and other software programs used as management tools.
Creating and generating queries and reports.
Experience with SharePoint.
Environmental Health & Safety Requirements:
The ability to work at a computer/keyboard for extended periods is essential.
Compensation:
Brookhaven Laboratory is committed to providing fair equitable and competitive compensation. The full salary range for this position is $67250 $97500 / year. Salary offers will be commensurate with the final candidates qualification education and experience and considered with the internal peer group.
Other Information:
This position is eligible for hybrid work 4 days onsite and 1 day remote).
About Us
Brookhaven National Laboratory delivers discovery science and transformative technology to power and secure the nations future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prizewinning discoveries 37 R&D 100 Awards and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energys (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country learn more at BNL Opportunities for Veterans at Brookhaven National Laboratory.
Equal Opportunity/Affirmative Action Employer
Brookhaven Science Associates is an equal opportunity employer that values inclusion and diversity at our Lab. We are committed to ensuring that all qualified applicants receive consideration for employment and will not be discriminated against on the basis of race color religion sex sexual orientation gender identity national origin age status as a veteran disability or any other federal state or local protected class. BSA takes affirmative action in support of its policy and to advance in employment individuals who are minorities women protected veterans and individuals with disabilities. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. Please contact us to request accommodation. *VEVRAA Federal Contractor
BSA employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at: Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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