Administrative Assistant III College of the Environment
Administrative Assistant III College of the Environment
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$ 25 - 30
1 Vacancy
Job Description
Under the direction of the director of the College of the Environment the Administrative Assistant III provides administrative support to the faculty staff and students. This position also supports the needs the Sustainability Office.
Responsibilities:
- Assist with the preparation of reports and proposals; write correspondence and memorandums; create flyers brochures newsletters etc.
- Perform a variety of administrative and secretarial services: maintain databases and generate reports and mailing lists maintain calendars and organize meetings manage office correspondence and procedures and greet and work with students faculty visitors and other constituencies.
- Develop familiarity with relevant curricula; respond to student questions about the major/minor.
- Initiate and coordinate compiling course offerings using the Curriculum Development System; liaison with departmental staff to manage crosslistings.
- Assist faculty with classroom requests for ENVS courses.
- Edit material for the course catalog and university publications.
- Coordinate the logistics for all department and program events (e.g. speakers and lecture series) to include scheduling publicity room reservations travel (including international travel) and catering arrangements.
- Maintain an archive of annual program events.
- Assign advisors to student majors update and maintain confidential student records.
- Coordinate faculty travel accommodation and meetings as requested.
- Manage student internship program including applications communication with students and faculty mentors collaborate with Accounting Specialist to oversee summer payments
- Hire and manage students through WorkDay Handshake and Workforce Time for students including the student hires by the Sustainability Office
- Update and maintain website as needed.
- Serve as Building Steward; submit work orders as needed.
- Order office supplies.
- Perform other duties as assigned.
This is an oncampus position.
This position is a 0.75FTE in the Secretarial/Clerical Bargaining Unit that works 1365 annual hours and funding has been approved through June 30 2027.
MINIMUM QUALIFICATIONS:
Associates Degree and two years related experience or an equivalent of education training and experience.
Demonstrated attention to detail.
Demonstrated proficiency in Word Excel and Outlook.
Proven ability to manage multiple tasks.
Excellent communications skills.
Discretion tact and high regard for confidentiality.
PREFERRED QUALIFICATIONS:
Experience in an academic environment.
Previous Workday and Workforce experience.
Previous budget experience.
Experience with website management.
Additional Applicant Instructions
Position is open until filled. For full consideration please apply by April 10 2025 when first review of applications will begin.
As part of your application please upload a cover letter and resume.
Compensation: $25.76 $30.59/hr.Work Location: On CampusAll offers to external applicants are contingent on the candidates completion of a preemployment background check screening to the satisfaction of Wesleyan University.
Wesleyan University located in Middletown Connecticut does not discriminate on the basis of race color religious creed age gender gender identity or expression national origin marital status ancestry present or past history of mental disorder learning disability or physical disability political belief veteran status sexual orientation genetic information or nonpositionrelated criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX Section 504 or any other nondiscrimination policies should be directed toVice President for Equity and Inclusion Title IX and ADA/504 Coordinator.
Wesleyan University complies with the Clery Act and maintains records of campus crime statistics and security policies. Copies of Wesleyan Universitys Clery Act Report are available on request and online at is taken into consideration in the determination of salary offers. For more information visit offers a broad range of employee benefits and development opportunities including comprehensive group insurance plans wellness programs and incentives generous paid time off and retirement plans flexible work schedules employee and dependent tuition programs for those who qualify.
Detailed information on the benefits of working at Wesleyan is located at:https://wesleyan/hr/careers/.
Employment Type
Part-Time
