Administration Section Supervisor - EMS Division
Administration Section Supervisor - EMS Division
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Job Description
Summary
The Emergency Medical Services (EMS) Division of Public HealthSeattle & King County seeks to fill the Finance & Administrative Services Manager (Administration Section Supervisor) position. The division is looking for an experienced and strategic leader who is committed to equity principles and excels at inspiring supporting and managing people in a complex work environment. This senior level position reports directly to the EMS Division Director provides administrative subject matter expertise to Section Supervisors and is a key participant in EMS Leadership Team deliberations and strategic decisionmaking.
The EMS Divisionprovides core regional services essential to delivering the highest quality outofhospital emergency care across King County. The EMS Division partners directly with 23 first responding EMS agencies in King County staffed by over 4500 EMTs and paramedics resulting in more than 255000 EMS patient care responses annually. Additional key partners include the four major dispatch centers staffed by over 200 telecommunicators 11 mobile integrated healthcare (MIH) programs that connect patients to specialized community services law enforcement and social worker coresponders nurseline staff regional hospitals private ambulance companies and community organizations to ensure a seamless provision of prehospital services to more than 2.3 million residents in King County.
Grounded in foundational principles of regional collaboration a tiered medical model an equitydriven focus innovative practices operational efficiency and the fiscal integrity of a voterapproved levy core regional services are organized across diverse EMS Division lines of business including the Administration Section and is funded through the $1.15 billion 6year Medic One/ EMS Levy.
The primary role of the Administration Section Supervisor is to provide strategic direction oversight and guidance to EMS Division leadership and partners related to a wide range of administrative duties necessary to support EMS Division daytoday operations. Duties include the direct supervision of the administrative and financial staff that ensure administrative tasks are carried out according to established EMS Division Public Health and King County policies and practices. The work exists within a dynamic and politically complex regional EMS system and Public Health environment and relies on fostering collaborative and respectful relationships with an array of internal and external partners and a commitment to an employee culture that values equity inclusion and belonging. Responsibilities also include the establishment of strong reliable and trusted relationships with Public Health (PH) and King County (KC) administrative sectors such as Human Resources (PH/HR and HRD) Contracts Procurement and Real Estate Services (CPRES) PH Finance & Budget Facilities Management Division (FMD) and KC Information Technology (KCIT) to ensure smooth operations within the EMS Division and with our EMS partners in the region.
Note: This posting will create a list of qualified candidates that may be considered for selection of additional vacancies of the same position type over the next 6 months.
Commitment To Equity and Social Justice
Named after Dr. Martin Luther King Jr. one of the most influential civil rights leaders in our nations history King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.
The county government has a deep commitment to equity and social justice and advancing practices strategies and policies that promote fairness justice and opportunity for all in our workplaces and our communities. With this commitment King County has adopted a proequity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.
We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights opportunities and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020 King County and Public Health committed to being intentionally antiracist and accountable to Black Indigenous and People of Color communities.
To learn more please visit Schedule
Typical work schedule for this position is Monday through Friday 8:00 am to 5:00 pm (with flexibility). This position is not subject to the Fair Labor Standards Act and is not overtime eligible.
Work Location
This position works a hybrid schedule with two days in office per week and the remainder telecommuting. The base for this position is the Chinook Building located at 401 5th Ave Seattle WA 98104.
Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Teleworking:
Some of the work associated with this position will be performed through teleworking and will report to office location and to meetings as needed. Travel to other work locations may be necessary. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team.
Job Duties
- Direct advise and ensure adherence to established King County policies and practices and alignment with the EMS Division Strategic Plan and policies for a wide variety of administrative operations within the EMS Division.These administrative operations interface with the other programmatic sections in the Division requiring excellent communication and coordination with Section Supervisors and Division leadership. They includebut are not limited to HR and payroll contract administration EMS levy financial plan management biennial budget development and ongoing fiscal management procurement processes KCIT risk management and fleet/facilities coordination.
- Coordinate support and ensure adherence to established King County policies and practices and the EMS Division Strategic Plan for the variety of administrative operations with regional EMS partners including but not limited to contract administration invoicing and financial oversight with local area fire departments communication centers hospitals and community organizations.
- Supervise lead and mentor an effective administrative team consistent with King Countys values particularly we are racially just we respect all people and we are responsible stewards. Provide appropriate and equitybased direction support and guidance to staff that fosters employee engagement and trust.
- Ensure that administrative employees are responsive to internal and external customers in providing timely accurate high quality financial and administrative work products in adherence to King County polices and guidelines.
- In close coordination with the EMS Division Director and EMS Deputy Director represent the division in both internal and external settingsand effectively work with partners to process work and resolve issues.
- Provide administrative guidance clarity problem solving support and planning to a variety of internal and external partners organizing and ensuring timely completion of administrative tasks.
- Develop and disseminate clear and concise administrative crossfunctional communications to ensure adherence to policies and procedures at EMS Division Public Health and King County levels.
- Where appropriatereview/approveinvoices expense claims pcard submittals travel and training expenses.
Experience Qualifications Knowledge Skills
Our ideal candidate will demonstrate the following (Minimum):
- Experience overseeing complex administrative support functions and ensuring adherence to organizational policies and procedures.
- Demonstrate wideranging experience in building trusted partnershipswith internal and external customers and a track record of transparency resolving differences respectfully andcommunicating diplomatically on sensitive issues.
- Demonstrate intermediate level experience and exceptional skill in managing diverse teams including setting clear expectations coaching mentoring and motivating employees and providing constructive feedback.
- Demonstrate broad experience and skill in building a positive work culture that centers the needs of staff in the division while resolving conflict and disputes in a timely manner including the management of grievances challenging interpersonal dynamics andtaking difficult action when necessary.
- Demonstrate skill in problem solving and decisionmaking in complex environments that requires gathering information from multiple sources driving for consensus to arrive at clear solutions and providing followthrough on the identified approach.
- Demonstrate ability to respect communicate and relate well with a wide range of people regardless of their status position or background whether from inside the organization or from the communities we serve; have situational awareness and uses tact to diffuse tense situations through personal rapport and communication skills; appreciate and celebrate differences.
Supplemental Information
Forbes named King County as one of Washington States best employers.
Together with leadership and our employees were changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a differenceCome join the teamdedicated to serving one of the nations best places to live work and play.
Guided by our True North we are making King County a welcoming community where every person can thrive. We value diversity inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting support and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply including Native American and people of color immigrants refugees women LGBTQ people living with disabilities and veterans.King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race color religion national origin sex (including gender identity sexual orientation and pregnancy) age genetic information disability veteran status or other protected class. Our EEO policy applies to all employment actions including but not limited to recruitment hiring selection for training promotion transfer demotion layoff termination rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position please follow the application instructions carefully. If you need this announcement in an alternate language or format would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
Who May Apply
This position is open to all qualified candidates.
Application Process
The following items are required to be considered for this vacancy:
- NeoGov Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
- Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)
- Cover Letter (Detailing interest in position)
Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state see my resume or see my personnel file are considered incomplete and will not be accepted.
Necessary Special Requirements
- The selection process may include evaluation of application materials and supplemental questions interviewing and testing. You must completely fill out the application with your relevant education and work experience.
- The selected candidate must be able to pass a thorough background investigation but findings may not necessarily disqualify an applicant for employment.
- For more information on our selection process please refer to For tips on interviewing please visit are required to protect the privacy and security of protected health information as defined in State and Federal Law.
- Public Health relies on office automation (Microsoft Office) and webbased enabled tools therefore candidates must be proficient and comfortable with computer use to perform functions associated with ongoing work.
- Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
- Regular and reliable attendance effective communication skills and development of effective working relationships are requirements of all Public Health positions.
- When Public Health responds to an emergency and in accordance with relevant CBA language and/or KC policy and procedures we may assign duties outside your regular job description. This may involve responding at any time including nights and weekends with possible deployment to locations other than the department.
- If you need a disability accommodation in the application or testing process please call the contact number listed on the job announcement.
Union Membership
This position is a nonrepresented position.
Contact
For questions about this recruitment please contact Salyse Duckworth HR Analyst at.
Required Experience:
Manager
Employment Type
Full-Time
