Accounts Payable Specialist III
Accounts Payable Specialist III
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Job Description
Special Instructions to Applicants:
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application preferably in a PDF format to avoid any formatting issues.
About Rice:
Boasting a 300acre treelined campus in Houston Texas Rice University is ranked among the nations top 20 universities by U.S. News & World Report. Rice has a 6to1 undergraduate studenttofaculty ratio and a residential college system which supports students intellectually emotionally and culturally through social events intramural sports student plays lectures series courses and student government. Developing closeknit diverse college communities is a strong campus tradition which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rices culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name RICE Responsibility Integrity Community and Excellence.
Position Summary:
The Accounts Payable Specialist III is an integral member of the Accounts Payable team and plays a significant role in facilitating the departments success. The Accounts Payable department is a fastpaced environment where they will be working daily with faculty staff and suppliers. The Accounts Payable Specialist III has a strong role in ensuring that the payment documents are distributed and/or processed in a timely manner.
Ideal Candidate Statement:
The ideal candidate is tactful considerate and able to effectively manage interactions with other members of the Rice community and with the public.
Workplace Requirements:
Hybrid: 3 days in the office 2 days remote. To be decided by the hiring manager after a probationary period. Business casual attire while in the office and working remotely.
Proposed Hiring Range:$23.41 $29.23 per hour dependent upon experience and qualifications.
*NonExempt (hourly) positions underFLSAare eligible for overtime.
Minimum Requirements:
- Associates Degree
- In lieu of the education requirement additional related experience above and beyond what is required may be substituted on an equivalent yearforyear basis.
- 3 years of experience in accounts payable
- In lieu of the experience requirement additional related education above and beyond what is required may be substituted on an equivalent yearforyear basis.
Skills:
- Ensures that payment documents are distributed and processed in a timely manner
- Proficient in using accounting software and MS Office Suite (Excel Word)
- Strong organizational analytical and time management skills
- Able to handle high volume workload
- Experience working with an enterprise resource planning system (ERP)
- Process invoices to ensure purchase orders are on the invoice; 3way matching
- Verify accuracy of suppliers invoices and documentation to resolve any discrepancies
- Detailoriented and critical thinking skills are necessary
- Communication skills necessary to effectively communicate update persuade and facilitate discussions with all levels of management
- Ability to work both independently and collaboratively as part of a team
- Strong problemsolving skills: ability to work well in a fastpaced environment
Preferences:
- Experience working with an enterprise resource planning system (ERP) preferably Oracle
- Associate degree in accounting or related field preferred
- Excellent attention to detail
- Proficient in using accounting software and MS Office Suite (Excel Word)
- Strong organizational analytical and time management skills
- Experience working with an enterprise resource planning system (ERP)
Essential Functions:
- Ensures that payment documents are distributed and processed in a timely manner
- Reconcile vendor statements and resolve any outstanding issues
- Assist with special projects or assignments as directed by management
- Establish and maintain relationships with faculty staff and suppliers
- Enforce the Universitys policies and procedures when it comes to use of Purchase Orders
- Review and process credit memos
- Maintain confidentiality of organizational information
- Escalate risks to leadership
- Verify the remitto address on the invoices to ensure it matches whats in the system (Oracle) before validating the invoice to ensure payments are sent to the correct address
- Help Supervisor train Accounts Payable Specialist II when needed
- Perform all other duties as assigned
Rice University HR Benefits: Mission and Values:Mission and Values Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race color religion age sex sexual orientation gender identity national or ethnic origin genetic information disability or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process please contact Rice Universitys Disability Resource Center atorfor support.
If you have any additional questions please email us at. Thank you for your interest in employment with Rice University.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
