Program Coordinator
Program Coordinator
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$ 50100 - 83500
1 Vacancy
Job Description
Position Overview:
This position is responsible for coordinating all aspects of multiple medical education programs that require fullservice planning from inception to completion. The Program Coordinator works with the client speaker and vendors to ensure that programs being planned are executed accurately timely and compliantly.
A Program Coordinator is responsible for program inclusive but not limited to: sales force communication speaker communications and scheduling speaker travel arrangements as needed (air hotel and ground) venue sourcing and negotiating/contracting audio visual negotiating/contracting invitation development attendee recruitment/confirmation learning material distribution speaker expense administration and post program material collection. To be successful in this role It is preferred that coordinators have previous meeting coordination experience preferably in the pharmaceutical industry.
Responsibilities include but are not limited to:
Program Planning:
- Source negotiate and contract with approved and compliant venues and caterers.
- Provide food & beverage selections while ensuring programs stay within clients meal guidelines.
- Provide room setup and AV requirements final headcount and payment(s) to venue.
- Daily communication and management of all parties involved in meeting
- Servicing Health Care Providers (HCPs) with logistical updates event coordination travel arrangements & postevent expense reimbursement
- Moderate virtual programs
- Adhere to state guidelines & regulations in PhRMA
- Adhere to specific client budgetary guidelines
- Aid in attendee recruitment efforts
- Ensure overall logistical coordination throughout lifecycle of meeting
- Assist with post meeting event reconciliation
- Ensure accuracy in work from initiation to completion
- Onsite support to client(s) speaker and patient(s) ensuring program is executed successfully
- Perform other jobrelated duties and tasks as assigned.
Qualifications & Software/Technology:
- Previous meeting planning experience preferably in the pharmaceutical industry
- Must possess professional demeanor while working remotely and exhibit superior customer service
- Ability to consistently prioritize and multitask while working under tight deadlines while functioning independently and as part of a team
- Ability to compare contrast and quality check work with exceptional attention to detail and organizational skills
- Strong negotiating and budget management skills
- Able to maintain composure under high pressure situations
- Excellent communication (verbal and written) and interpersonal skills
- Proficiency in MSOffice Word Excel Outlook PowerPoint and Teams
- Knowledge of PhRMA guidelines The Sunshine Act and state & federal regulated compliancy guidelines
Education Requirements
- Associates degree or equivalent education and/or work experience
Travel Requirements
- Possibility of travel 13 times a year (including weekends).
IQVIA is a leading global provider of clinical research services commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at
IQVIA is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability status as a protected veteran or any other status protected by applicable law. potential base pay range for this role when annualized is $50100.00 $83500.00. The actual base pay offered may vary based on a number of factors including jobrelated qualifications such as knowledge skills education and experience; location; and/or schedule (full or parttime). Dependent on the position offered incentive plans bonuses and/or other forms of compensation may be offered in addition to a range of health and welfare and/or other benefits.
Required Experience:
IC
Employment Type
Full-Time
