CSWS Office Assistant
CSWS Office Assistant
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1 Vacancy
Job Description
Department: Center for the Study of Women in Society
Classification: Office Specialist 2
Appointment Type and Duration: Regular Ongoing
Salary: 17.24 25.24 per hour
FTE: 0.5
Review of Applications Begins
September 30 2024; Position open until filled
Special Instructions to Applicants
For full consideration complete applications should include:
1. A current resume that outlines your educational and work experience. These details are used to determine if applicants meet the qualifications of this position.
2. Names and contact information for three professional references. Candidates will be notified prior to references being contacted.
Department Summary
For over 50 years the Center for the Study of Women in Society has funded feminist scholarship at the University of Oregon. Our mission is simple: we create fund share and support research that addresses the complicated nature of gender identities and inequalities. The center staffing consists of a director a business manager a dissemination specialist and this position.
Position Summary
The CSWS Office Assistant (Office Specialist 2 in the Center for the Study of Women in Society supports the center as a whole and reports to the Business Manager and Director. Under the supervision of the Business Manager the position will work as the primary reception person and office administrative support person. They also assist as the centers event coordinator including carrying out projects such as conferences symposia colloquia etc. They will also help the Business Manager with financial transactions including payment of invoices faculty reimbursements and journal vouchers.
This position receives various assignments that call for initiative independence judgment organization and excellent communication skills. CSWS is a small research center and thus a successful applicant should demonstrate an ability to multitask and work independently. The positions assignments typically require planning ahead and meeting numerous deadlines. Please note that this isnt a remote position and requires inoffice work. This is a halftime position.
Minimum Requirements
Two years of general clerical experience one year of which included typing word processing or other experience generating documents; OR
An Associates degree in Office Occupations or Office Technology; OR
Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience.
College courses in Office Occupations or Office Technology will substitute for the required experience on a yearforyear basis.
Professional Competencies
Ability to track and enter financial transactions with attention to detail.
Ability to coordinate administrative details and support the planning of events.
Excellent communication skills.
Excellent office skills including ability to use Microsoft Office tools.
Ability to navigate or learn to navigate systems which can involve complex policies procedures and platforms.
Preferred Qualifications
Banner experience.
Experience with University systems such as Cognos Concur and tools and policies in use for Purchasing & Contracting travel and other administrative processes (or similar transferable experience with tools and systems in use in a similarly large complex organization).
Event planning experience.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503 Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees including health insurance retirement plans and paid time off. For more information about benefits visit University of Oregon is an equal opportunity affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process please contact us at or.
UO prohibits discrimination on the basis of race color religion national origin sex sexual orientation gender identity gender expression pregnancy (including pregnancyrelated conditions) age physical or mental disability genetic information (including family medical history) ancestry familial status citizenship service in the uniformed services (as defined in federal and state law) veteran status expunged juvenile record and/or the use of leave protected by state or federal law in all programs activities and employment practices as required by Title IX other applicable laws and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information related policies and complaint procedures are listed here.
In compliance with federal law the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at
Employment Type
Full-Time
Key Skills
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