Fleet Coordinator
Fleet Coordinator
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Job Description
Work Schedule
Standard (MonFri)Environmental Conditions
OfficeJob Description
Position Summary
We are seeking a diligent and servicefocused administrator with experience in fleet management. As a member of the Colleague Services Fleet Team the Car Fleet Coordinator will be responsible for our leased company vehicles and assist colleagues with company car inquiries via our case management system. Our goal is to ensure a superior Colleague Experience by resolving cases promptly and accurately thereby maintaining the mobility of our colleagues who use company cars.
This role can be officebased or worked from home involving the management of company cars coordination with leasing companies fulfilling requests for company vehicles for newly hired staff and verifying relevant documentation.
The Car Fleet Coordinator will report directly to the Supervisor of Colleague Services Fleet Management EMEA and will typically support colleagues in 24 countries across the EMEA region.
Key Responsibilities
- Provide excellent support for company car eligible colleagues by answering inquiries via our case management system ensuring accurate and timely responses in adhering to Service Level Agreements
- Manage company car contracts with external suppliers (leasing long term rentals)
- Coordinate with leasing companies to process car orders in line with company policy
- Coordinate the provision of company cars to new hires including arranging delivery in time for job start
- Maintain accurate reporting records and files
- Provide data reports audit the quality of the data and drive data cleanup where data is not in compliance with our standards
- Ensure correct taxation of company cars by providing accurate data to the Payroll team
- Educate and advise colleagues with company cars to ensure compliance with established policies and procedures
- Supporting the full lifecycle of each company car allocation including: obtaining drivers licence sourcing the vehicle arranging delivery arranging insurance and responding to maintenance and repair needs
- Review check and approve company car related invoices
- Ensure compliance with company guidelines and local legislation.
Requirements
- Minimum 2 years experience working with either car fleet management car rentals car sales or other administrative vehicle management work
- Fluency in English
- Excellent customer service and organisational skills
- Strong computer literacy proficient in Outlook Word Excel
- Professional approachable and with the confidence to say No where needed
- Proven ability to interact successfully with varying levels inside and outside of the organisation
- High attention to detail and able to work with a high level of accuracy.
What We Offer
- A growing friendly and supportive team
- A responsible and varied role
- Contact with a wide range of colleagues
- Annual bonus
Our Mission is to enable our customers to make the world healthier cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. A one team of 100000 colleagues we share a common set of values Integrity Intensity Innovation and Involvement working together to accelerate research solve complex scientific challenges drive technological innovation and support patients in need. #StartYourStory at Thermo Fisher Scientific where diverse experiences backgrounds and perspectives are valued.
Apply today!
Required Experience:
IC
Employment Type
Full-Time
