Office Services Coordinator
Office Services Coordinator
Posted on :
11-04-2025
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1 Vacancy
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Job Description
Benefits:
- 14 paid holidays
- Dental insurance
- Health insurance
- Parental leave
- Training & development
- Vision insurance
Office Services Coordinator
United Way of Weld County
ORGANIZATION OVERVIEW
United Way of Weld County builds powerful partnerships to bring about lasting communitywide change. With the support of United Way donors volunteers and partners together we are building a better Weld County one where every household has the opportunity to succeed.
OVERVIEW
The Office Services Coordinator is United Ways lead representative for those working at and visiting its 814 9th Street Greeley location to conduct business or to receive assistance. This role welcomes the public refers to an applicable resource contacts the person with whom they are meeting or directs them to a meeting room. The coordinator staffs the front desk during open hours 9am3pm Monday to Friday) answering and directing phone calls as received. The position performs clerical and other duties as assigned and supports the management of United Wayowned and leased properties and Information Technology functions.
KEY RESPONSIBILITIES
Front Desk
- Become familiar with all United Way programs events and activities to ensure efficient and effective direction of guests be they inperson or contacting the organization by phone or email.
- Welcome United Way visitors board of directors and staff in a professional and courteous manner.
- Answer incoming calls and direct calls to appropriate staff.
- Process mail daily and deliver to mailboxes. Accept and log deliveries and notify staff of arrival.
- Process cash and check receipts daily and prepare for deposit.
- Receive inperson monetary and inkind donations as needed.
- Work with occasional visitors who are in crisis; direct to staff that can best be of assistance.
- Typing tracking data reporting and scheduling. Email correspondence with staff.
- Ongoing communication with supervisor regarding any concerns about office operations.
- Order supplies as needed and/or inform supervisor of needed supplies.
- Perform tasks for President & CEO Chief Operating Officer and other departments as assigned.
- Open/close office areas.
Property Management
- Involvement in oversight of owned and leased properties which currently includes:
- 330 Park Avenue Fort Lupton 333 6th Ave Greeley
- 814 9th Street Greeley 870 28th Street Greeley
- Manage building maintenance and repairs by working with vendors including electrical elevator heating/air conditioning janitorial office equipment plumbing security system telephone etc.
- For 814 9th Street building:
- supervise office volunteers and special workers
- host inspection organizations such as fire department
- order office supplies as needed
Information Technology
- Involvement in management of companywide Information Technology function.
- Work with IT vendor to provision and deploy new computers and other hardware institute companywide software updates and improve overall functionality.
- Hold staff accountable to IT best practices including maintaining security protocols.
- Troubleshoot simple technology issues directing staff to IT support as needed.
United Way of Weld County General
- Support and promote the mission values goals and objectives of United Way including representing United Way in professional organizations and the community (as assigned).
- Support fundraising efforts of United Way and activities that support United Way.
- Support United Way annual events disaster response and other activities as assigned.
- Participate in staff meetings and in service opportunities.
- Contribute to organizational promotions including writing promotional copy proofreading informational and campaign materials participation in outreach etc.
- Other duties as assigned.
UNITED WAY WORLDWIDE CORE COMPETENCIES FOR ALL STAFF
- MissionFocused: Catalyze others commitment to mission to create real social change that leads to better lives and healthier communities. This drives their performance and professional motivations.
- RelationshipOriented: Understands that people come before process and is astute in cultivating and managing relationships toward a common goal.
- Collaborator: Understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
- ResultsDriven: Dedicated to shared and measurable goals for the common good; creating resourcing scaling and leveraging strategies and innovations for broad investment and impact.
- Brand Steward: Steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.
ESSENTIAL SKILLS
- Possess a spirit of hospitality care helpfulness and improvement.
- Interest and ability to work with people from various backgrounds and/or limited English capabilities.
- Ability to answer phones in a concise pleasant welcoming and professional manner.
- Ability to communicate with public in a pleasant and professional manner.
- Computer skills in Microsoft Office Suite (Excel Outlook Word etc. and similar programs.
- Ability to multitask.
- Ability to handle difficult phone or customer related situations.
- Ability to remain calm and professional during a crisis situation.
EDUCATION/EXPERIENCE REQUIREMENTS
- Associates degree or two years of equivalent experience
- 12 years experience in a related role
- Bilingual (English/Spanish) required
POSITION INFORMATION
- Fulltime 40 hours) nonexempt
- Pay Range (H6: $21.04$24.17 per hour
- Plus $0.74 per hour Spanish speaking differential if applicable
- Supervisory duties: No
- Reports to: Chief Operating Officer
- Eligible for remote work: No
- Background check required
BENEFITS
- Insurance options include voluntary medical dental vision and supplemental insurance as well as automatic life insurance and an available FSA plan.
- The leave plan includes vacation sick shortterm disability and at least 14 paid holidays.
- The retirement plan is open to all employees after one year and the employer contribution is determined by the Board of Directors.
EQUAL OPPORTUNITY EMPLOYMENT STATEMENT
United Way of Weld County is an Equal Opportunity Employer and conducts its recruitment and hiring based solely upon jobrelated qualifications without regard to race color religion age sex national origin sexual orientation disability or veteran status.
APPLICATION INSTRUCTIONS
Please apply on United Way of Weld Countys website at Applications should include a resume and cover letter. Applications will be reviewed on a rolling basis until the position is filled. All questions should be directed to Lyle SmithGraybeal Chief Operating Office at . The review of applications will begin on March 31 2025 and will continue until position is filled. No phone calls please.
Compensation: $21.04 $24.17 per hour
Through the vision and support of United Way donors and volunteers together we are building a better Weld County one where children are reading to learn by the start of 4th Grade youth are working at good jobs by age 25 families have stable housing older adults are aging well and people are connecting to the help they need.
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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