Administrative Assistant - Ben Franklin Technology Partners
Administrative Assistant - Ben Franklin Technology Partners
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$ 38300 - 61000
1 Vacancy
Job Description
APPLICATION INSTRUCTIONS:
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JOB DESCRIPTION AND POSITION REQUIREMENTS:
For nearly 40 years Ben Franklin Technology Partners of Central and Northern PA Inc. (Ben Franklin/CNP) has been the largest earlystage investor and supporter of technologybased startup companies across the 32 counties of central and northwestern Pennsylvania.
Headquartered in State College and with offices in Erie Harrisburg Lancaster and Johnstown Ben Franklin/CNPs highrisk earlystage investments along with robust management assistance help local entrepreneurs launch startups and create jobs that achieve prosperity and higher quality of life for our region.
We seek applicants for an Administrative Assistant to provide strong administrative and financial management support at our State College PA office. This position is is not eligible for remote work.
Reporting to the Director of Operations this multidisciplinary role requires the individual to be business savvy and able to provide a superior customer service experience that fosters and enriches business relationships with internal and external clients and partners.
The Administrative Assistant is charged with evaluating analyzing facilitating and executing the administrative tasks required to support BFTP/CNP entrepreneurial initiatives and to achieve operating efficiencies throughout the organization as follows:
- General responsibilities include preparing data and presentations managing/overseeing special projects and handling sensitive information requests; assisting with resolving communications information systems and other site services issues affecting other team members and/or building incubator tenants in residence; leading or assisting with event management representing the organization at professional events and conferences handling general correspondence according to established standards and assisting in the preparation of special communications advertising public relations and marketing materials as needed.
- Operational responsibilities include working with other team members and client companies to effectively handle proposal grant and contract processing logistics training and compliance; according to established procedures perform data entry and database management assist with budget preparation and expense management for the office (e.g. processing accounts payable and accounts receivable); assist in the evaluation of systems procedural and operational changes/enhancements and developing/documenting functional specifications for office processes and policies; and providing program managers with accurate timely reports and status updates. Other operational duties include creating and maintaining support/backup documentation associated with the annual independent audit and providing guidance and support to designated external companies in preparing their budgets and reporting their quarterly results.
- Routine administrative duties include attending staff and Board of Directors meetings preparing Board books and performing other activities associated with supporting the Board; file management and recordkeeping and otherwise supporting the CEO the Board of Directors and company business partners as needed (e.g. receiving visitors arranging conference calls or video conferences scheduling travel and meetings purchase card and office inventory management office supply procurement answering the main office telephone providing calendar management support and performing other duties as necessary.
This is a term appointment funded for one year from the date of hire with an excellent possibility of renewal.
Education and Experience:This position will be filled at the Intermediate Support or Senior Support level based on the successful candidates qualifications:
- For the Intermediate Level Minimum of an High School Diploma or General Equivalency Diploma (GED) and 2 years of relevant work experience or an equivalent combination of education and experience.
- For the Advanced Professional level Minimum of an Associates degree and 4 years of relevant work experience or an equivalent combination of education and experience.
- High comfort level with technology such as using spreadsheets electronic meeting tools smartphones and calendar management tools. Highlevel proficiency in Microsoft Office applications (Outlook Excel PowerPoint and Word).
- Trustworthiness is a paramount character trait of this role and maintaining the confidentiality of critical business issues is a key responsibility.
- Must be able to collaborate in a team environment and build strong working relationships with others while being equally selfdirected and able to work independently; diligent followup and problemsolving abilities are key.
- Must demonstrate diplomatic effective and compelling communication skills; this includes the ability to accurately interpret various instructions in written oral diagram or schedule form.
- Reasoning skills are required to assist with preparing and validating various contract documents and financial reports.
- Must be adept at prioritizing and managing work requests from multiple sources and can exercise ethical prudent judgment and problemsolving skills without direct supervision.
- Occasional day or overnight travel to other BF/CNP field offices client sites or other business appointments in Pennsylvania is required.
Background Check: This position requires that you operate a motor vehicle as a part of your job duties. A valid drivers license and successful completion of a motor vehicle records check will be required in addition to standard background checks.
The Pennsylvania State University is committed to and accountable for advancing equity respect and belonging in all its forms. We embrace individual uniqueness as well as a culture of belonging that supports both broad and specific equity initiatives leverages the educational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching research and service mission.
Penn State offers competitive benefits to fulltime employees including medical dental vision and retirement plans in addition to tuition discounts 75 discount for spouse and children) and paid holidays. Please visit for more detailed information.
The salary range for this position including all possible grades is:
$38300.00 $61000.00Salary Structure additional information on Penn States job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual and other matters. The ASR is available for review here.
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity affirmative action employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact.
Employment Type
Full-Time
