Deputy Director- Ethics Commission 0951
Deputy Director- Ethics Commission 0951
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1 Vacancy
Job Description
ABOUT THE ROLE
Reporting to the Executive Director the Deputy Director will oversee departmentwide administrative operations and strategic initiatives including organizational planning program performance budget development financial accounting procurement contracting human resources recruitment and other administrative functions. This role will supervise three staff members in the Operations Division and closely collaborate with other staff to achieve the Commissions strategic goals.
The Deputy Director must be willing to forego involvement in all local political activity while a member of the Commission staff and publicly file an annual Statement of Economic Interests (Form 700.
ESSENTIAL DUTIES
Essential duties of the position include but are not limited to the following:
- Establish and implement departmental goals policies and strategic plans as directed by the Executive Director.
- Develop and maintain a broad understanding of the Commissions laws policies programs procedures and operations.
- Oversee daily administrative operations of the department including financial management procurement accounting payroll and related office operations.
- Effectively plan coordinate supervise and evaluate the work of direct reports.
- Manage the departments hiring initiatives including tracking vacancies producing hiringrelated documents coordinating recruitment functions with staff and DHR and supporting onboarding activities.
- Manage the departments HR and personnel functions and lead initiatives to promote staff engagement and professional development.
- Direct the departments annual budget development process by working with Commission staff and City stakeholders to get necessary funding approved through the Citys budgeting process.
- Track ongoing spending using the Citys financial systems and monitor adherence to the approved budget.
- Manage the departments contracting needs and establish internal procedures and documentation for related business processes.
- Design and implement standardized workflows procedures documents and tools for the Commissions departmental business processes. Identify ways to improve business processes using automation.
- Establish effective metrics that inform the departments operations and programmatic work in a datadriven manner. Develop processes to generate and track performance measures broadly across functions for leadership and staff using automated tools in collaboration with the technology division.
- Manage services from other departments to support the Commissions operations and serve as a liaison for departments and other stakeholders.
- Prepare management reports annual reports agency publications and financial reports to provide regular progress updates regarding departmental goals and operations. Provide presentations at Commission meetings as needed.
- Maintain information on the Commissions website including budget operational reports and Commission information in compliance with the Citys language access and digital inclusion standards.
- Support Commissionrelated operations including assisting with public meetings and onboarding new Commissioners.
- Act on behalf of the Executive Director when requested to provide business continuity for other programmatic and business functions.
- Maintain absolute confidentiality of sensitive information obtained through the course of completing assignments while working comfortably in an open government environment.
- Maintain and retrieve documents records and correspondence in accordance with established procedures for data retention and records requests.
- Establish and maintain effective professional relationships that foster an inclusive work environment and constructive problemsolving.
- Demonstrate sound independent judgment and the highest standards of integrity in carrying out duties.
- Perform other related duties and responsibilities as assigned.
Qualifications :
Minimum Qualifications
- Bachelors degree from an accredited college or university AND
- Two 2 years of managerial experience in Operations (including Budget HR Financial Administration Policy Administration) all of which must include supervisory experience.
Substitution: Additional experience as described above may substitute for the required degree on a year for year basis up to a maximum of two 2 years.
Desired Qualifications
- A Masters degree in public administration business administration public policy or a closely related field of study or a juris doctor degree.
- Two or more years of demonstrated experience with public sector management budgeting financial accounting procurement contracting and/or recruitment functions.
- Experience in the fields of campaign finance and governmental ethics.
- Experience working objectively efficiently and effectively under strict deadlines and highly visible sensitive or politicized settings.
- Extensive knowledge and expertise in organizational policies systems and issues in a government setting.
- Proficiency with computers and software applications including with Microsoft Office tools electronic filings systems collaboration and project management tools (SharePoint MS Teams Jira or similar) financial & accounting systems digital signature tools (DocuSign or similar) and content management systems (WordPress or similar).
- Familiarity with data analysis skills including advanced Excel PowerBI Tableau or other statistical/analytics tools. Comfortable working with complex datasets and databases.
- Strong leadership and management skills and experience working effectively with diverse stakeholders in fastpaced sensitive and politicized settings.
- Ability to operate as an effective tactical and strategic thinker.
- Exceptional written and verbal communication skills with excellent presentation and organizational skills.
- Adaptability and flexibility in handling changing circumstances in dynamic work environments.
- Ability to plan prioritize exercise initiative and complete multiple competing projects within established timeframes while also ensuring accurate highquality work products.
Verification
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required information on how to verify education requirements including verifying foreign education credits or degree equivalency can be found at https://sfdhr/howverifyeducationrequirements
Note: Falsifying ones education training or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.
All work experience education training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.
Applications completed improperly may be cause for ineligibility disqualification or may lead to lower scores.
The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.
Selection Procedures: The selection process will include evaluation of applications in relation to minimum requirements. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the next stage of the selection process. The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring
Additional Information :
Additional Information Regarding Employment with the City and County of San Francisco:
- Information About the Hiring Process
- Conviction History
- Employee Benefits Overview
- Equal Employment Opportunity
- Disaster Service Worker
- ADA Accommodation
- Veterans Preference
- Right to Work
- Copies of Application Documents
- Diversity Statement
HOW TO APPLY
Applications for City and County of San Francisco jobs are only accepted through an online process. Visit begin the application process.
- Select the Apply Now button and follow instructions on the screen
- Upload a Resume
- Upload a Cover Letter
A complete application must include application cover letter and resume. Failure to include all three will result in disqualification.
Applicants may be contacted by email about this recruitment and therefore it is their responsibility to ensure that their registered email address is accurate and kept uptodate. Also applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking applicants should set up their email to accept CCSF mail from the following addresses @sfgov @sfdpw @sfport @flysfo @sfwater @sfdph @asianart @sfmta @sfpl @dcyf @first5sf @famsf @ccsf @smartalerts and @smartrecruiters).
Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.
Human Resources Analyst Information: If you have any questions regarding this recruitment or application process please send your inquires to Nikki Chew Sr. HR Consultant at .
The City and County of San Francisco encourages women minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex race age religion color national origin ancestry physical disability mental disability medical condition (associated with cancer a history of cancer or genetic characteristics) HIV/AIDS status genetic information marital status sexual orientation gender gender identity gender expression military and veteran status or other protected category under the law.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
