Executive Assistant
Executive Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 95000 - 110000
1 Vacancy
Job Description
We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.
About Us
Skadden Arps Slate Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation intellect teamwork and tenacity our lawyers deliver the highest quality advice and novel solutions to our clients legal issues. We are known for handling the most complex transactions litigation/controversy issues and regulatory matters as well as for the strong partnerships we build with clients and each other. Our attorneys who reflect a broad range of experiences and perspectives work together seamlessly across 50plus practices and 21 offices in the worlds major financial centers.
The Opportunity
We are seeking an Executive Assistant to join our Firm. This position will be based in our Palo Alto office (hybrid). The Executive Assistant provides assistance to and manages resources for partners counsel associates and staff attorneys.
Handles standard administrative functions including answering screening and placing phone calls; opening and routing mail as directed; maintaining files records attorney calendars and time records; preparing attorney expense reports.
Proxies into attorneys email (if permission is granted) to process new messages maintain organized email folders and keep attorney apprised of priorities. Ensures proper filing of emails to retention folders and SRM.
Anticipates attorney needs by proactively identifying potential issues and conflicts and takes the initiative to offer solutions and preempt needs.
Prepares engagement letters and new client/matter memos and updates active client/matter number lists to assist with the new business process.
Utilizes tracking charts for keeping uptodate records with a special focus on billing and new business.
Handles all aspects of document preparation processing preparing redlines PDF creation conversions and quality control of work product.
Works in tandem with Client Accounting to ensure uptodate and accurate client billing.
Seeks ways of being energetically responsive to clients providing superior client service in both small and large ways.
Assists in promoting business development through entry of activities maintenance of contacts and assembling of mailing lists in InterAction.
Utilizes applications like Excel and PowerPoint to facilitate attorneys work.
Researches and makes complex travel arrangements for attorneys including assisting with visa requirements.
Prepares check requests for vendor invoices.
Delegates work to other departments as necessary coordinating the completion of delegated work and verifying its accuracy.
Assists with attorney personal work when required.
Ensures proper functioning of all software and hardware being used by attorneys in consultation with technology support staff.
Performs responsibilities of other support services when needed including but not limited to printing scanning duplicating quality control faxing and handdelivering packages.
Performs special projects as assigned.
Assures that all completed projects adhere to accepted professional standards.
Demonstrates effective interpersonal written and verbal communication skills to facilitate effective work relationships with others.
Manages Firm resources responsibly.
Complies with and understands Firm operation policies and procedures.
Performs other related duties and special projects as assigned.
Qualifications
Knowledge of relevant firm computer software programs (e.g. Word Outlook Excel PowerPoint) with the ability to learn new software and operating systems
Demonstrates effective interpersonal and communication skills both verbally and in writing
Demonstrates close attention to detail
Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations
Ability to handle multiple projects and shifting priorities
Ability to work well independently as well as effectively within a team
Ability to synthesize information to prioritize and organize tasks
Ability to work well in a demanding and fastpaced environment
Ability to work inoffice at least four days per week to perform inoffice administrative functions maintain physical files and provide client support services
Frequent physical exertion including sitting repetitive use of both hands lifting and carrying up to 10 pounds
Ability to handle sensitive matters and maintain confidentiality
Demonstrates a high level of professionalism
Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations
Flexibility to adjust hours and work the hours necessary to meet operating and business needs
Education & Experience
High school diploma or equivalent
Minimum of three years of experience in an office environment or an equivalent combination of education and experience
Culture & Life at Skadden
What makes Skadden special is our people and the culture community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firms success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the wellbeing of our attorneys and business services professionals.
Benefits
The overall wellbeing of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.
- Competitive salaries and yearend discretionary bonuses.
- Comprehensive health care (medical dental vision) savings plan/401(k) and voluntary benefits.
- Generous paid time off.
- Paid leave options including parental.
- Inclassroom remote and ondemand learning and professional development opportunities.
- Robust wellbeing classes and programs.
- Opportunities to give back and make an impact in local communities.
For further details please visit: is an Equal Opportunity Employer (Disability/Vet/other protected categories). For more information please visit Skadden/careers.
The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills experience (to the extent relevant) and otherjob related factors consistent with applicable law.
Salary Details
$95000 $110000EEO Statement
Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including but not limited to race color religion creed sex national origin ancestry age alienage or citizenship status marital or familial status domestic partnership status caregiver status sexual orientation gender gender identity or expression change of sex or transgender status genetic information medical condition pregnancy childbirth or related medical conditions sexual and reproductive health decisions disability any protected military or veteran status or status as a victim of domestic or dating violence sexual or offense or stalking.
Applicants who require an accommodation during the application process should contact Lara Bell at.
Skadden Equal Employment Opportunity Policy
Skadden Equal Employment Opportunity Policy
Applicants Have Rights Under Federal Employment Law
Applicants Have Rights Under Federal Employment Law
In accordance with the Transparency in Coverage Rule
click here to review machinereadable files made available by UnitedHealthcare:
Applicants Have Rights Under California Law
Applicants Have Rights Under California Law
Skadden will consider for employment all qualified applicants including those with criminal histories in a manner consistent with the requirements of applicable state and local laws including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance.
Employment Type
Full-Time
