Executive/Administrative Assistant
Executive/Administrative Assistant
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Job Description
At American Express our culture is built on a 175-year history of innovation shared values and Leadership Behaviors and an unwavering commitment to back our customers communities and colleagues. As part of Team Amex youll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills develop as a leader and grow your career.
Here your voice and ideas matter your work makes an impact and together you will help us define the future of American Express.
Our Internal Audit Group is a worldwide function with 300 team members and offices across nine countries within American Express. Our mission is to protect and enhance organizational value by providing independent objective risk-based assurance advisory services and to influence the way the company manages risk.
We are committed to growing our audit staff significantly as we continue to expand and enhance the Internal Audit Group. Our assurance and risk professionals have diverse backgrounds including internal controls consumer compliance technology operational risk financial accounting data analytics and banking operations. Our audit teams align to key risk areas and business units to ensure IAG can provide comprehensive and risk-based audit coverage. In addition IAG has a Professional Practices group responsible for managing audit operations quality and standards; regulatory relations; reporting; training and professional development; and key internal capabilities and technologies.
How will you make an impact in this role
The Executive Assistant will be a key member of the team reporting to the Vice Present and PGA Financial Crimes Compliance and Conduct and additionally supporting three Vice Presidents under an Internal Audit Group (IAG) Portfolio General Vice Presidents support separate various remits under the Portfolio General Auditor across:
- Enterprise Compliance & Conduct
- Enterprise Financial Crime
- International Compliance Conduct & Financial Crime
Key responsibilities include:
- Calendar management across multiple parties.
- Coordination of business travel arrangements.
- Timely and accurate preparation review and submission of expense reports
- Fluency in expense systems such as ARIBA and Concur.
- Payroll/Timekeeping.
- Preparation for meetings with senior executives (e.g. documents PowerPoints video conferencing in-person meetings and other logistics).
- Managing phone inquiries/messages.
- Coordination of office supply management.
- Support special ad-hoc projects and initiatives as assigned
- Assist in ordering of computers equipment supplies new hire onboarding.
Minimum Qualifications:
- Experience in providing administrative support is required.
- Ability to work well in a dynamic and fast-paced organization and manage multiple tasks and priorities.
- Excellent written and verbal communication skills.
- Ability to work effectively on a team sometimes under pressure with accuracy attention to detail professionalism and timely direct follow-up.
- Strong sense of integrity and ability to handle sensitive issues and maintain confidentiality.
- Ability to proactively identify and resolve issues.
- Ability to work with all levels of management associates and external business contacts.
- Strong computer skills including Microsoft Outlook Webex MS Office Suite (Word Excel PowerPoint).
We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones physical financial and mental health as well as providing the flexibility you need to thrive personally and professionally:
- Competitive base salaries
- Bonus incentives
- Support for financial-well-being and retirement
- Comprehensive medical dental vision life insurance and disability benefits (depending on location)
- Flexible working model with hybrid onsite or virtual arrangements depending on role and business need
- Generous paid parental leave policies (depending on your location)
- Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
- Free and confidential counseling support through our Healthy Minds program
- Career development and training opportunities
Offer of employment with American Express is conditioned upon the successful completion of a background verification check subject to applicable laws and regulations.
Employment Type
Full-Time
