Administrative Specialist Enterprise Secure Network ESN Hub
Administrative Specialist Enterprise Secure Network ESN Hub
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1 Vacancy
Job Description
Job Description:
Lawrence Livermore National Laboratory has an opening for an Administrative Specialist IV to join the Enterprise Secure Network (ESN) Hub team within the Chief Information Office part of the Directors Office. In this role you will work both independently and collaboratively following established procedures to perform a full range of advanced and complex administrative assignments with frequent interruptions and conflicting priorities which require a high degree of flexibility independent judgement initiative and follow through. In addition to being well organized and methodical your strong attention to detail and communication skills will be needed to interact with a variety of internal and external stakeholders.
This position offers a hybrid schedule blending inperson and virtual presence. You will have the flexibility to work from home one or more days per week.
You will
- Review edit and prepare documents forms policies procedures and information manuals with advanced formatting skills.
- Compose letters and memos independently for management signatures.
- Coordinate and monitor incoming and outgoing correspondence; maintain and operate electronic filing systems to keep documents organized uptodate and accessible to the appropriate personnel.
- Establish and maintain databases spreadsheets and tracking systems to ensure timely completion of action items track expiration and renewal dates and proactively follow up on pending items.
- Represent management in daily matters frequently interacting with all levels of internal and external stakeholders to gather clarify disseminate and coordinate information and activities.
- Perform administrative assignments such as event coordination travel arrangements expense reimbursements conference documentation processing visitor badging requests tour arrangements phone management calendar scheduling mail dissemination and documenting meeting minutes.
- Perform other duties as assigned.
Qualifications :
- Ability to maintain a U.S. DOE Qlevel security clearance which requires U.S. citizenship.
- Advanced administrative knowledge and experience including accurate keyboarding editing grammar proofreading skills and managing complex calendars; advanced knowledge and experience of office procedures techniques and methods.
- Advanced organizational skills and experience working under minimal supervision in a multitask environment of rapidly changing priorities deadlines and frequent interruptions.
- Ability to coordinate multiple activities and independently determine and set priorities and goals to manage and complete complex administrative projects and tasks.
- Excellent communication and interpersonal skills necessary to interact with a diverse workforce and represent the organization with all levels of management internal and external to the Laboratory using tact diplomacy and discretion.
- Advanced problemsolving and decisionmaking skills to anticipate identify and independently recommend appropriate actions and solutions to complex administrative problems.
- Experience working effectively as a team member as well as independently with the demonstrated ability to be selfmotivated and flexible.
- Advanced computer skills and proficiency in Microsoft 365 applications (Word Excel PowerPoint Outlook) and the ability to learn new software quickly .
Additional Information :
Qualifications We Desire
- Experience with SharePoint Teams and OneDrive.
- Familiarity with LLNLspecific systems such as LTRAIN TIME LEAP LAPIS Cliqbook ePay and eCAPS.
Position Information
This is a Career Indefinite position open to Lab employees and external candidates.
Why Lawrence Livermore National Laboratory
- Included in 2025 Best Places to Work by Glassdoor!
- Flexible Benefits Package
- 401(k)
- Education Reimbursement Program
- Flexible schedules *depending on project needs)
- Our values visit Clearance
This position requires a Department of Energy (DOE) Qlevel clearance. If you are selected we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also all L or Q cleared employees are subject to random drug testing. Qlevel clearance requires U.S. citizenship.
PreEmployment Drug Test
External applicant(s) selected for this position must pass a postoffer preemployment drug test. This includes testing for use of as Federal Law applies to us as a Federal Contractor.
Wireless and Medical Devices
Per the Department of Energy (DOE) Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes but not limited to cell phones tablets fitness devices wireless headphones and other Bluetooth/wireless enabled devices.
If you use a medical device which pairs with a mobile device you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas Secure Space and Transit/Buffer Space within buildings.
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To learn more about recruitment scams: Employment Opportunity
We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race color religion marital status national origin ancestry sex sexual orientation gender identity disability medical condition pregnancy protected veteran status age citizenship or any other characteristic protected by applicable laws.
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Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
