drjobs Administrative Services Manager II Emergency Appointments Homelessness

Administrative Services Manager II Emergency Appointments Homelessness

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1 Vacancy
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Job Location drjobs

Los Angeles, CA - USA

Yearly Salary drjobs

$ 97311 - 131139

Vacancy

1 Vacancy

Job Description

Position/Program Information


TYPE OF RECRUITMENT
OPEN COMPETITIVE EMERGENCY

EXAM NUMBER
b1003AEA

FILING START DATE
April 2 2025 at 8 a.m. (Pacific Time)

This examination will remain open until the needs of the service are met and is subject to close without prior notice

This announcement is a repost to reopen the filing period

The LA County Board of Supervisors recentlydeclared a local state of emergency for homelessness and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing mental health and substance use. If you are looking for a new career that will directly benefit the population of LA County this may be the opportunity for you.

The Department of Mental Health is seeking qualified candidates to fill emergency Administrative Services Manager II vacancies related to the homelessness crisis.

Under the emergency order applicants who meet the requirements may be hired for an initial period of up to 90 days with an opportunity for permanent County employment.

Before the end of your initial work period you will be assessed on your work performance. This assessment will be weighted 100.

Those who successfully pass the assessment will be considered for permanent appointment toAdministrative Services Manager II.

Essential Job Functions

Plans organizes assigns and evaluates the work of journeylevel analysts assigned to a unit or project team; with staff develops implements and monitors work plans to achieve assigned objectives; provides input and monitors performance; participates in developing implementing and evaluating plans processes and procedures to achieve established goals and objectives in accordance with department standards.

Participates in interviewing and selecting new unit staff; establishes performance requirements and personal development targets; regularly monitors performance and provides training coaching and mentoring for performance improvement; recommends performance recognition when warranted; subject to management concurrence takes disciplinary action in accordance with County policies.

Plans and conducts highly complex and sensitive research assignments requiring the development of study criteria locating and gathering of data from multiple sources and interpretation of conflicting and ambiguous data to reach sound conclusions; identifies research problems and challenges and devises analytical methods and techniques required to accomplish assignment objectives; develops statistical and informationgathering processes to ensure quality integrity validity and relevance of data obtained for analysis and decision making purposes.

Compiles information by grouping and/or categorizing the information (e.g. in tables spreadsheets data files) in meaningful ways in order to facilitate meeting specific analytical requirements.

Uses qualitative and/or quantitative analytical methods in order to identify and evaluate highly complex issues summarize findings and draw fact based conclusions often based upon large amounts of ambiguous and/or conflicting information.

Analyzes highly complex operational financial program and other issues and makes recommendations on appropriate courses of action; participates in the development of options and positions that meet objectives and best balance the interest of various stakeholders; develops and/or recommends the development of major programs or policies to address problems or improve operations by applying the results of research and analysis of pertinent information in order to ensure the highest likelihood of success.

Prepares a variety of documents (e.g. reports business correspondence memoranda) often of a highly sensitive nature requiring the exercise of organizational acumen; uses appropriate software programs (e.g. word processing desktop publishing presentation) in order to effectively communicate information to various audiences (e.g. departmental personnel members of the public governing boards).

Interacts with a variety of individuals (e.g. vendors managers representatives of external agencies/organizations)often on highly sensitive contentious and confidential issues; participates in meetings to make presentations provide advice and/or consultation services resolve conflicts mediate disputes and negotiate agreements; coordinates activities with County central agency and departmental staff consultants outside agencies etc. to ensure that programs are successfully implemented.

Monitors processes and programs by gathering and analyzing relevant information in order to ensure that processes are capable and stable and programs are proceeding as planned; monitors emerging issues and concerns in order to develop timely proactive responses.
Evaluates the effectiveness of various programs by comparing program outcomes to program goals in order to determine whether to continue modify or discontinue programs.

Performs various administrative duties (e.g. creating and maintaining files; formatting standard documents; receiving processing and routing documents) by appropriately applying Federal and State laws County and local ordinances and departmental policies and procedures in order to ensure all work done complies with established guidelines and requirements.

Requirements

MINIMUM REQUIREMENTS:
Option 1
A Bachelors degree from an accredited college or universityANDThree years of experience performing analytical assignments two years of which must have been at the level of a journeylevel analyst* or higher within one or more of the following administrative fields**: human resources budget finance contracts or other closelyrelated administrative field.***

Option 2
Five years of experience performing analytical assignments two years of which must have been at the level of a journeylevel analyst* or higher within one or more of the following administrative fields**: human resources budget finance contracts or other closelyrelated administrative field.***

You MUST meet the above requirement(s) at the time of filing in order to be appointed to fill any vacancies related to this recruitment.

Official Transcriptis defined as a transcript that bears the college seal and states official and/or copy issued by the schools Registrar Office. A printout of the transcript from the schools website is NOT considered official and; therefore will NOT be accepted and may result in your application being incomplete or rejected. We do not accept passwordprotected documents. Ensure documents are unlocked before attaching to your application or send to the exam analyst.

NOTE: if you are unable to attach the required documents with your application online you may email them to within seven 7 calendar days from application submission. In the Subject of the email please type Administrative Services Manager IIEA b1003AEA.

*Journeylevel analyst work involves the independent performance of work assignments which require the use of sound professional judgment initiative and creativity in identifying and selecting research and analytical methods and techniques to address and resolve complex controversial and/or sensitive problems related to administrative functions such as human resources budget finance contracts and other closelyrelated administrative functional areas.Journey analyst level is generally at the level of Administrative Services Manager I comparable or higher.

Note: For a full description of journeylevel analytical work refer to Los Angeles Countys
Administrative Services Manager I classification specification Item 1002

**Administrative is defined as work involving the application of a substantial body of knowledge of principles concepts and practices applicable to one or more fields of administration or management. While position in this occupational group do not require specialized education they demand the type of skills (analytical research writing judgment) typically gain through a collegelevel education or through progressively responsible experience.

***CloselyRelated administrative field is defined as predominantly centralize field or function that could be found in multiple departments (such as HR contracts budget and finance) concerned with analyzing evaluating modifying and developing policies and procedures which facilitate the work of the department and the application of knowledge of administrative analysis theory and principles.

LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out jobrelated essential functions.

PHYSICAL CLASS:
Physical Class II Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending stooping or squatting. Considerable ambulation may be involved.

Additional Information

EXAMINATION CONTENT:
Before the end of your initial work assignment the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

APPLICATION AND FILING INFORMATION:
Applications must be filed online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.

Many important notifications will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add as well as and to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address and if you already have a job seeker account on
you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

Applicants have the ability to opt out of emails from LA County. If you unsubscribe you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe you can always check for notifications by logging into governmentjobs and viewing your profile inbox which saves a copy of all emailed notices.

SOCIAL SECURITY NUMBER
Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:
For candidates who may not have regular access to a computer or the internet applications can be completed on computers at public libraries throughout Los Angeles County.

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job and consider potential mitigating factors including but not limited to evidence and extent of rehabilitation recency of the offense(s) and age at the time of the offense(s). If asked to provide information about a conviction history any convictions or court records which are exempted by a valid court order do not have to be disclosed.

DEPARTMENT CONTACT:
Department Contact Name: Celia Yeung Exam Analyst
Department Contact Phone:or
Department Contact Email:
or
Teletype Phone:

COUNTY OF LOS ANGELES

Employment Information

Any language contained in the job posting supersedes any language contained below.

This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.

Equal Employment Opportunity/NonDiscrimination Statement:
The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to nondiscrimination in the County workforce regardless of age 40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information please visit:
Accommodations for Applicants:
The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations please visit:
Chance:
The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job and will also consider potential mitigating factors which may include but is not limited to evidence and extent of rehabilitation recency of the offense(s) and age at the time of the offense(s). If asked to provide information about conviction history any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952.


Employment Eligibility:
Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.


Career PathFinder:
Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles please visit our interactive Career PathFinder application at
.

Revised January 2025


Required Experience:

Manager

Employment Type

Temp

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