Primary Purpose:

Ensure efficient operation of the campus administrative office and provide clerical services for the schools administrative staff.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

• Proficient typing word processing and file maintenance skills
• Effective organizational communication and interpersonal skills
• Ability to use a personal computer and software to develop spreadsheets databases and do word processing
• Knowledge of basic accounting principles

Experience:

• One to three years of secretarial experience preferably in a public education environment

Major Responsibilities and Duties:

Records Reports and Correspondence

• Prepare correspondence forms schedules or reports using a personal computer.
• Prepare instructional materials meeting agendas honor rolls graduation lists and campus communication as requested using a typewriter or personal computer.
• Maintain a daily teacher attendance log and records for substitute teachers.
• Monitor and process personnel time records including leave requests and reports.
• Maintain the school calendar of events.
• Web Smart Provide support with Attendance Enrollment and Student records (transcripts and updates)
• Schedule meetings and appointments and maintain a calendar for the principal.
• PEIIMS reporting provide support with reports

Reception and Phones

• Schedule meetings and appointments and maintain a calendar for the principal.
• Assist students teachers and parents as needed.
• Receive incoming calls take reliable messages and route them to appropriate staff.

Files

• Maintain physical and computerized files including mailing lists student records Teacher Lesson Plans Teacher training signin sheets confidential staff files and office communication.
• Update handbooks policy manuals and other documents as assigned by Corporate.

Accounting and Inventory

• Prepare and process purchase orders Prepare and Process quotes from vendors and submit them with a purchase requisition to the appropriate Dallas Can Corporate department (finance or IT depending on Dallas Can Vendor list instructions) Order Supplies Online from Staples and Sams
• Receive (Physically open boxes tally invoices sign/date and make copies for files call vendor for any shortages/overages or returns. Documents are submitted to Finance Dept. store and issue supplies/equipment.
• Maintain office supplies and equipment
• Responsible for maintenance of activity regarding campus petty cash which includes delivery of deposit transactions to Texans CAN banking account.
• Assist with the coordination of faculty meetings and campus activities.
• Maintain inventory of fixed assets equipment and supplies.

Other

• Act as the Liaison to the Office of Human Resource Services: Benefits and forms. Finance: Payroll includes clock procedures Personnel Activity (Time and Effort); obtain Budget Travel/ Mileage expenses Extra Duty Pay various credit card reconcilements Purchase order reconcilements and Expense Reimbursements. Facility: Order Sanitary supplies for students and staff update cell phone roster and coordinate maintenance for Automated Data Processing Equipment (ADP).
• Sort distribute or deliver mail and other documents.
• Maintain confidentiality.
• Other duties as assigned.

Supervisory Responsibilities:

TBD by the principal: Supervise Office Personnel as determined and outlined by Campus Principal.

Equipment Used:

Personal computer scanner printer copier fax machine calculator and other equipment.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.

TEXANS CAN ACADEMIESis anEqual Opportunity Employer