Complex Accounts Payable Clerk

POSITION SUMMARY

At the Westin Excelsior Rome we are casting for a Complex Account Payable Clerk.

Reporting to the Director of Financethe Account Payable Clerk will manage the financial and administrative aspects of the property following all company policies and procedures.

What we offer

• Professional career progression at international level in 7300 Marriott hotels
• Learning and development opportunities online on the job and in class
• Discounts on hotel rooms gift shop items food and beverage
• Experienced management & motivated and engaging colleagues
• Charity events Wellbeing activities through the TakeCare program
• Canteen service

The impact youll make

Creating a highquality guest experience isnt just about our frontofhouse and other hotelbased teams. Our people behind the scenes keep the business growing improving and running smoothly enabling us to maintain the very best hotel environments facilities and services. So by keeping financial records and data secure accurate and up to date youll help ensure were in a good place to continue providing great destinations that guests return to time after time.

What youll do

The Accounts Payable is responsible for processing invoices and payments from both local and global vendors ensuring excellent levels of compliance with all national and local regulations as well as Marriott International Policies and Procedures. The activities will be performed for The Westin Excelsior Rome and for The St Regis Rome.

The Accounts Payable is responsible of:

• Record store access and/or analyse computerized financial information. Participate in internal external and regulatory audit processes and ensure compliance with SOPs.

• Prepare review reconcile and issue multicurrency bills invoices and account statements ensuring all invoices are supported by duly approved purchase orders
• Process daily bank postings check encashment manual payments and wires.
• Review vendor aging promptly address past due invoices respond to vendor enquiries
• Reconcile all vendor statements on a regular basis following up on all outstanding amounts to a point of resolution
• Ensure proper tax documentation are maintained for all vendors
• Reconcile AP aging to General Ledger reconcile and correct variances
• Maintain an approved uptodate vendor/supplier database on the accounts payable system
• Month End Close: including but not limited to preparing recurring and adjusting journal entries. Balance Sheet Reconciliation preparation and analysis and other duties as assigned
• Check figures postings and documents for correct entry mathematical accuracy and proper codes
• Organise secure and maintain all files records cash and cash equivalents
• Classify code and summarise numerical and financial data to maintain accurate financial records using journals ledgers and electronic spreadsheets
• Prepare and distribute statistical financial accounting auditing or payroll reports and tables
• Complete periodend closing procedures and reports
• Maintain confidentiality of information protecting the privacy and security of guests and coworkers
• Review account distribution on invoices and report abnormalities
• Attend to the daily administration of the accounts payable duties identify and resolve problems in conjunction with respective members of staff in a professional manner.
• Provide support and assistance to Assistant Director of Finance and Director of Finance when required
• Follow all company policies and procedures.
• Assist in compliance to monthly Accounting checklists.
• Assist in monitoring the Hotels compliance to Corporate and internal Policies & Procedures and to implement new Policies & Procedures when necessary.
• Coordinate and manage hotel archiving system.
• Protect company assets; protect the privacy and security of guests and coworkers.
• Address guests service needs in a professional positive and timely manner.
• Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones and emails using appropriate etiquette

What were looking for

• Advanced level in Englishand Italian (both writing and speaking)
• Previous Accounting experience is a big plus
• Understanding of accounting operations and luxury hospitality
• Ideally technical knowledge of Opera
• Reliability Motivation attention to details
• Positive outlook and outgoing personality
• Customerservice orientation

Explore our very big world

As a worldclass leader in the travel industry theres no better place than Marriott International to make your mark. Joining us youll get to entertain and meet people from all over the world as you build your experience. Youll find a place where your personality and ideas are appreciated just as much as the work you do. And youll grow through opportunities to explore the business opening yourself to various career options. If you have the natural ability to communicate and enjoy working with others we welcome you to join our global family.

Youre welcomed here

Our highest priority is making you feel as welcome as our guests. We want you to know youre important to us and that youll make an impact in your role and for that youll be appreciated and valued.