Engineering Administrative SupervisorCIP Administrator - Departmental Promotional

*This recruitment is only open to City of Oxnard employees in the Public Works Department*

WHAT YOULL DO:

• Perform a full range of complex responsible and varied professional analytical duties in providing highly responsible staff support to the Public Works Engineering Department

• Provide sound professional recommendations for action and significant assistance in budget development preparation implementation and tracking for the City Capital Improvement Program

• Coordinate assigned activities with other departments and visions as well as supervise support staff

DISTINGUISHING CHARACTERISTICS:

This classification is distinguished from the Administrative Services Analyst Senior in that it provides staff supervision oversees a major financial function or administrative program having citywide impact or performs complex analysis and/or program administration serving as a designated subject matter expert.

SUPERVISION EXERCISED / SUPERVISION RECEIVED:

Incumbents may supervise professional paraprofessional and support level staff including conducting performance evaluations coordinating training and implementing hiring discipline and termination procedures or may serve as lead workers assigning and monitoring work completion. Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of issues that would impact achievement of a deadline organizational policy or procedure or inconsideration of risk management.

(This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.

• Provides program project or functional oversight in assigned area; performs complex analysis and oversees advanced management service support activities and processes; monitors guides and ensures compliance with applicable policies procedures processes standards and regulations.

• Serves as a liaison and advisor with internal departments agencies and other external organizations groups and/or representatives; responds to inquiries and requests; manages escalated issues; reviews recommends and implements solutions to issues.

• Recommends develops and implements policies procedures and/or processes related to assigned projects functions and/or programs. Prepares reviews and maintains a variety of reports correspondence forecasts contracts and/or related fiscal or administrative documentation.

• Participates in the development implementation monitoring and evaluation of assigned division program and/or project budgets and expenditures. Provides procurement recommendations and assists in purchase acquisitions.

• Facilitates coordinates collaborates and/or participates in meetings with internal and external program/project/function stakeholders.

• Performs other duties of a similar nature and level as assigned.

POSITIONSPECIFICRESPONSIBILITIESMIGHTINCLUDE:

• Develop & Implement Project Ledger

• CIP coordination preparation and implementation

• Prepares/Assist with budget preparation;

• Assists in the analysis development and implementation of budgets proposals policies procedures contracts and operations in a program area.

• Coordinating with the Divisions Project Managers

• Tracking & Reporting Project Status

• Create format and edit reports technical materials and correspondence

• Prepare and submit agenda items for Boards Commissions and/or Council meetings including staff reports agreements contracts and amendments

• Providing accounting budgeting financial management and financial reporting/analysis in accordance with Generally Accepted Accounting Principles (GAAP);

• Supervises PW Engineering Administration Staff

• Overseeing daily operations initiative or projects;

• Setting unit or project goals objectives and standards;

• Planning and monitoring progress towards objectives;

• Overseeing changes in policies and procedures;

• Reviewing and approving requisitions;

• Approving accounting transactions;

• Reviewing fund balances and payment obligations;

• Analyzing and forecasting expenses and revenues

The following are the minimumqualifications necessary for entry into the classification:

EDUCATION:

• Bachelors degree in business administration finance accounting or related field

EXPERIENCE:

• Five 5 years of journey level professional experience in area of assignment and two 2 years of supervisory experience

OTHER REQUIREMENTS:

• Current City of Oxnard employee in the Public Works Department

• Must be able to effectively communicate in English both orally and in writing

APPLICATION PROCESS:

Submit NEOGOV/Government Jobs online application.

Complete and submit responses to the supplemental questions if required.

Upload resume cover letter proof of degree (transcript) or other requesteddocuments.

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state see my resume or see my personnel file are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

The list of qualified candidates established from this recruitment may be used to fill other fulltime parttime and temporary assignments.There is currently one 1 fulltime vacancy within the Public Works Department.

Selected candidate(s) must pass a thorough background investigation.

UNION MEMBERSHIP:Positions in this classification are represented bytheOxnard Mid Managers Association (OMMA).

NOTE:For most positions the City of Oxnard relies on office automation (Microsoft Office/Google) and webbased enabled tools therefore candidates must be proficient and comfortable with computer use to perform functions associated with ongoing work.

Regular and reliable attendance effective communication skills and development of effective working relationships are requirements of all positions.

Employees are required to participate in the Citys direct deposit plan and are paid on a biweekly basis.

Pursuant to California Government Code Section 3100 all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.

EQUAL OPPORTUNITY:The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race color religion sex national origin age marital status medical condition disability or sexual orientation.

REASONABLE ACCOMMODATION:The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT:On the first day of employment new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986 as amended. The City participates in EVerify and will provide the federal government with your Form I9 information to confirm that you are authorized to work in the U.S. If EVerify cannot confirm that you are authorized to work this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you including terminating your employment. Employers can only use EVerify once you have accepted a job offer and completed the Form I9. For more information on EVerify please contact DHS. you have any questions regarding this recruitment please contactVivian Morales at .

NOTE:The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.