Budget and Planning Coordinator
Budget and Planning Coordinator
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$ 62164 - 88099
1 Vacancy
Job Description
IMPORTANT APPLICATION INSTRUCTIONS:
- Upload Resume or Curriculum Vitae for automatic population of information to the application.
- The contact information work experience and education listed on your Resume/CV will be parsed and input into your Montclair application.
- Review information and doublecheck all fields containing information that the system parsed the software is intelligent but you need to verify that the data is accurate.
- In the My Experience section you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.
Note: If you have an expansive CV we recommend that you apply manually and only include the positions you have held in the last ten 10 years. You will then be able to attach your Resume/CV as well as all other supporting documentation in the My Experience section of your application.
Job Description
SUMMARY:
Reporting to the Assistant Vice President for Budget and Planning the Budget and Planning Coordinator performs a range of duties to support division related work and budget management. This position involves interaction with a diverse range of personnel within the division and external partners. The Budget and Planning Coordinator also carries out professional and administrative tasks in accordance with established policies procedures precedents and guidelines.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Manage the daily inflow of items in the Budget Office Workday queue and coordinate responses to pending items.
Act as the main point of contact for external inquiries directed to the Budget Office ensuring they are forwarded to the appropriate staff members.
Approve a variety of routine operating budget amendments carryforward amendments capital amendments for IT and Communications & Marketing projects and position budget amendments and escalate nonroutine amendments to the AVP or other Budget Office staff.
Assist in maintaining the Adaptive budget systems via weekly imports of personnel and financial data and process new Adaptive user setups.
Keep the Budget Office website updated with current contact information related policies and procedural documents.
Assist in the annual State Budget Submission by compiling the required organizational charts and assembling the final submission packet.
Perform administrative duties related to search committees including scheduling interviews and surveys.
Support other members on the Budget Office team with administrative matters including scheduling meetings locating outside data sources researching peer institution policies and procedures procuring office supplies etc.
Ensure confidentiality in all matters and interactions with both internal and external constituents
Performs other related duties as assigned.
Management retains the right to change or add job duties at any time.
QUALIFICATIONS:
REQUIRED:
Bachelors degree from an accredited college or university.
Minimum two 2 years of professional administrative experience in accounting budget management administrative leadership or related field.
Experience adhering to deadlines working collaboratively within a team environment and independently.
Proficiency with Microsoft Office (Excel Word and PowerPoint) and the Google suite of applications.
Excellent interpersonal organizational and time management skills with attention to detail and timeliness.
PREFERRED:
Familiarity with financial systems such as Workday and Adaptive Insights.
Advanced Excel skills.
Experience working in a higher education environment.
*NOTE: This is a Civil Service position. As required by the State of New Jersey in order to be certified to the position and attain permanent status in title candidates are required to successfully serve a 4Month Working Test Period.
SALARY RANGE: P21: $62164.36 $88099.21 *NOTE: Salaries for internal candidates are determined by the New Jersey Civil Service Commissions formula. Salaries for external candidates are determined up to step four $70779.31.
NJ SAME Applicants
This position is a noncompetitive unclassified posting and complies with the NJ SAME Program. If you are applying under the New Jersey SAME program your supporting documents (Schedule A or B letter) resume (CV) as well as the names and contact information for three professional references should also be sent to: and
For more information on the SAME program visit their website at: email: or call CSC at:.
In accordance with the New Jersey First Act P.L. 2011 c.70 effective September 1 2011 new public employees in certain positions (other than faculty who are exempt) are required to obtain New Jersey residency within one 1 year of employment. Applicants who have a concern with meeting this requirement should discuss with Human Resources if the position for which they have applied is eligible for an exemption from this requirement.
Department
Budget and PlanningPosition Type
SupportContact Information:
For questions or concerns please contact Human Resources Workday Recruiting Support at (Option 2 or email talent@.
Inclusion Statement
Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged committed to democracy and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.
EEO/AA Statement
Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.
Additional information can be found on the website at
IX and 34 C.F.R. 106 Policy
Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details please visit: Experience:
IC
Employment Type
Full-Time
Key Skills
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