Account Clerk I - Accounts Payable - Fiscal Division
Account Clerk I - Accounts Payable - Fiscal Division
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USD 37648 - 37648
1 Vacancy
Job Description
Job Description
***STARTING SALARY MAY BE ADJUSTED FOR EDUCATION EXPERIENCE AND TRAINING***
***FOR CURRENT STATE EMPLOYEES ESTABLISHED SALARY RULES APPLY***
Current department employees should review Civilian Rule 2 (Salary Pension and Benefits).
To serve as a civilian employee of the Indiana State Police whose primary responsibility is to prepare and process accounts payable vouchers process high volume payments and enter requisitions for the Department.
Job Duties
Responsibilities: - Audit invoices for accuracy and enter into the Encompass financial system for payment.
- Code all utility invoices for processing.
- Process high volume payments.
- Enter nontravel expense reports into T&E.
- Reconcile and process purchasing credit card for payment.
- File documents (Control groups pcard and nontravel expense reports).
Duties:- Process remote capture for daily deposit.
- Audit invoices for accuracy and enter into the financial system for payment.
- Audit and enter SDO vouchers into the financial system.
- Audit reconcile and process purchasing credit card for payment.
- Process all purchase orders and partials for payment.
- Handle telephone and written inquiries from vendors and the Auditors Office.
- Process the monthly purchasing card payment.
- Code all utility invoices to ensure the correct billing amounts.
- Enter all utility invoices into Encompass.
- Process high volume payments.
- Perform other duties as required.
Job Qualifications
Job Requirements and Essential Functions:- Must be a high school graduate or equivalent G.E.D.
- Must be able to apply basic accounting and math skills.
- Knowledge of bookkeeping and auditing.
- Ability to acquire knowledge of Department functions and procedures.
- Ability to deal with and solve problems.
- Ability to calculate and accurately compile data.
- Ability to work with computerized word processing spreadsheets databases and software.
- Ability to operate and maintain office equipment to include copy machine calculator computers and transcribers.
- Ability to maintain confidentiality.
- Ability to work under pressure and successfully function in a stressful environment.
- Ability to interpret and apply rules regulations and guidelines.
- Must be able to access input and retrieve information using a calculator and computer.
- Ability to communicate effectively both verbally and in writing.
- Must be able to organize file and retrieve information.
- Must be able to proofread documents with accuracy.
- Must be able to work with minimal supervision prioritize work and meet deadlines.
Personal Work Relationships- Work with Department personnel and other state agencies.
Physical Effort and Work Environment- Work is normally performed in an office environment.
Must be able to successfully pass a background investigation. Applicants are asked to submit a complete work history. All applicants are required to submit copies of their high school transcript or GED certificate any college transcripts technical certificates and a military DD214 (if applicable). Please attach these documents to your online application. If you are unable to attach these documents as requested please email the documents to and indicate your name and the position for which you have applied when forwarding all attachments.
Employment Type
Full-Time
