Secretary Grade 6 12-Month Special Ed at CO
Secretary Grade 6 12-Month Special Ed at CO
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Job Description
POSITION: Secretary Grade 6 12Month) Special Education Department
ESSENTIAL FUNCTIONS INCLUDE:
- Performs a variety of secretarial duties such as preparing correspondence memos reports and charts from copy or rough draft.
- Maintains calendar and schedule for special education administrators.
- Assists in planning meetings and programs for special education administrators.
- Maintains files answers and screens telephone calls takes messages and opens and distributes mail.
- Responds to routine inquiries and prepares standard responses to correspondence.
- Performs miscellaneous clerical duties such as filing collecting and recording data and distributing information.
- Prepares and distributes appropriate forms correspondence and documents.
- Maintains assigned documents data and records and prepares reports for review and distribution as requested.
- Remains knowledgeable of applicable WCPS and Special Education policies and procedures.
- Maintains sensitive and personally identifiable information in a confidential mature and professional manner.
- Reviews and prioritizes daily assignments and activities in consultation with the special education administrators to meet deadlines and comply with WCPS policies and IDEA guidelines.
- Provides support to other staff as necessary and appropriate to meet deadlines and identified goals.
- Processes Payroll for the Special Education Department.
- Processes Pink Check Requests Purchase Orders and other purchasing documents for the Special Education Department.
- Maintains accurate attendance records in the AESOP Frontline program for the Special Education Department ensuring timely and accurate documentation of staff attendance
- Processes and files all Social Security Administration disability verification for WCPS.
- Processes and maintains all records for purchasing for countywide special education.
- Processes applications and financial documentation for nonpublic applications.
- Requests transfers for MOIEP students transferring into WCPS.
- Maintains multiple software licenses and user login information.
- Maintains special education teacher staffing list including school grade and contact information.
- Maintains records of all delays and closings for provision of services.
- Processes mail and calculates and verifies mileage reimbursements.
- Processes Child Find referrals and distributes referrals to WCPS residence schools.
- Process Requests for SSAID for referrals and maintains annual spreadsheets of registered and nonregistered SSAIDs
- Receives old records from schools scans and stores files electronically
- Maintains and distributes updated Parental Rights Documents to schools
- Performs other duties as assigned by the supervisor.
QUALIFICATIONS:
- High school diploma or equivalency.
- Ability to communicate effectively with coworkers staff and the ability to work as a team player.
- Demonstrates proficiency in computer and word processing skills including macOS and Microsoft Office 365 (Word Excel Outlook Calendar and PowerPoint).
- Proficiency in proofreading and editing confidential documents is a must.
- Excellent time management skills.
- Proven ability to handle multiple tasks especially during peak periods.
DUTY YEAR AND SALARY:
This is a 12month position for 7 hours per day. Salary is based on Grade 6 of the Secretarial Salary Scale. (Range: $31002 $52162. Salary will be determined by verified experience directly related to this position.
APPLICATION PROCEDURE:
- Each candidate meeting the employment qualifications for the Secretary (Grade 6 position must submit an internal application available on our website at .
- Please upload a letter of interest that addresses the essential functions of the position along with a rsum.
- Applications received by the vacancy announcement deadline will be prescreened.
- The selected applicants will be invited for an interview.
If you have any questions or require assistance in completing the online application please contact Debbie Powell ator email us at
If accommodations are needed for the interview they will be provided with an advance request.
This position will be opened until filled.
The Worcester County Board of Education does not discriminate on the basis of race color national origin sex disability or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Supervisor of Human Resources Worcester County Board of Education 6270 Worcester Highway Newark MD 21841 .
Employment Type
Full-Time
