Coordinator Student Accounts

About the Office of Student Billing

The Office of Student Billing at the University of Denver works to assist students with all billing needs. The Office of Student Billing seeks to retain students who will become leaders scholars artists entrepreneurs and public servants uniquely qualified to live in and shape a global society. The Office of Student Billing strives to inform and serve the DU community through effective and collaborative professionalism by contributing to student financial competence through compassion and efficiency.

Our vision is to serve with exceptional quality as we assist students making the transition to the University and ensuring their persistence to graduation. In our daily work the team is guided by these University values: excellence innovation engagement integrity and inclusiveness. The team provides fair and consistent decision making responsiveness fiscal responsibility open communication collaboration and professional development. Our goals and processes are designed to retain a diverse ethical and intellectually vibrant student body that can be successful at the University of Denver and go on to lead lives of meaning and purpose.

Position Summary

The Office of Student Billing is responsible for the billing and collection of tuitionrelated charges as well as the administration of institutional and Federal Perkins Loans. We work with students and their families to help obtain their educational goals at the University of Denver.

Under the supervision of the Assistant Director of Student Billing the Coordinator develops an expert knowledge of all billing policies and procedures associated to tuition and institutional/Federal Perkins accounts. The Coordinator provides professional advising service including counseling students and parents regarding receiving tuition statements credit disbursements payment options and financial aid at DU. The Coordinator evaluates and assesses documented changes in financial circumstances that occur in a students family during an academic year and exercises professional judgment in determining the students ability to pay. They will also in the development of processes including the creation/updating of office policy and procedures associated with programs in which they are involved.

Essential Functions

Provides Professional Advising Services:

• The Coordinator works with new and continuing students families and members of the University of Denver community in a personalized way on all aspects of the billing process including fee assessment financial aid disbursement credit refunds and payment plans. The Coordinator works with DU students to craft a financial plan to make the University of Denver affordable.
• Requires knowledge of financial aid topics including cost of attendance federal and institutional need types of aid offered how to apply for outside scholarships and how receiving outside resources may affect financial aid offered.
• Requires knowledge of registration requirements for receiving Federal State and Institutional financial aid.
• The Coordinator is responsible for understanding variable tuition rates in order to explain fee assessment in detail.
• Must be able to explain payment options including tuition payment plans employer reimbursement third party sponsorship and VA Chapter 33 financing options billing disbursement dates late payment fees the implications of withdrawal stopout readmit reapplying for aid including all timelines/deadlines.
• Routinely deals with problems and issues of a highly sensitive financial and personal nature and therefore must exhibit independent judgment tact and diplomacy maintain strict confidentiality and adhere to data sharing regulations including the Family Education Rights and Privacy Act of 1974.
• Must have knowledge of Title IV Title IX and Federal Perkins Loan Program regulations to ensure compliance with program requirements and to protect the Universitys eligibility for program participation.
• Acquires in depth knowledge of payment and loan options to appropriately settle tuition account balance. All Coordinators are catalysts in supporting students through various channels including in person email and on the phones. Coordinators are expected to support the front desk overflow including incoming document management.

Supporting Financial Responsibility:

• The Coordinator must have knowledge of understanding the Financial Responsibility Agreement in doing so protecting the University from any liability and the student from incurring additional debt. The Coordinator must be able to communicate in detail the students responsibility regarding their debt to the University including possible consequences for late payments or failing to pay in full.
• The Coordinator must be able to advise all students on all payment options including DUPay DU Payment Plan Employer Reimbursement and ThirdParty billing. All advising is conducted in support of student retention.
• Prepare and maintain Third Party and Employer Reimbursement contracts accounts and payments.
• The Coordinator must be able to assist students with past due balances to prevent additional debt from incurring.
• The Coordinator must have indepth knowledge of entire Collections process including placement payments recalls and paid in full accounts. This includes reentry process to the University. Coordinator is required to conduct business in full compliance with the Fair Debt Collections Practice Act the Telephone Consumer Protection Act and the Truth in Lending Act.
• The Coordinator must actively keep up to date with federal regulations policies and procedures regarding the Federal Perkins Loan repayment process.
• The Coordinator will conduct exit counseling interviews for graduating students.
• The Coordinator must ensure all required federal paperwork is accurate and complete for each exiting student.

Knowledge Skills and Abilities

• MS Office proficiency especially Excel; Ellucian Banner knowledge or similar student financial software.

Required Qualifications

• 12 years experience working in student financial services; 2 years may be substituted for financial or customer servicerelated experience
• Bachelors Degree
• Knowledge of student financial processes guidelines and procedures
• Demonstrated skills in conflict resolution verbal and written communication time management coordination and event planning and human relations
• The position requires proficiency with standard MS Office software applications
• Proficiency in student financial software

Preferred Qualifications

• Exceptional knowledge of collection process Tuition Third Party and CRC Billing and the ability to interpret and analyze student tuition accounts.
• Knowledge of professional judgment techniques is preferred.
• Ability to identify data integrity issues in and discrepancies within student financial software is preferred

Working Environment

• Standard office environment.
• Noise level is quiet to moderate.

Physical Activities

• Ability to work in front of a computer for an extended period.
• Occasionally required to move about the office/campus

Work Schedule
Monday Friday 8:00 a.m. 4:30 weeknight/weekend and holiday work is required. The Coordinator may travel to student financial workshops and conferences.

In accordance with the Universitys flexible work policy this position is eligible to be considered for partial remote work. Further details regarding this plan will be determined with the hiring manager and are dependent on the division and team specific needs.

Application Deadline
For consideration please submit your application materials by 4:00 p.m. (MST) April 28 2025.

Special Instructions
Candidates must apply online through to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 5.

Hourly Range:
The hourly range for the position is $19.00 $22.00

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate departmental budget availability internal salary equity considerations and available market information but not based on a candidates sex or any other protected status.

Benefits:
The University of Denver offers excellent benefits including medical dental retirement paid time off tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family or parental status pregnancy or related conditions national origin disability or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race color national origin ancestry age religion creed disability sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family and parental status pregnancy genetic information military enlistment or veteran status and any other class of individuals protected from discrimination under federal state or local law regulation or ordinance in any of the Universitys educational programs and activities and in the employment (including application for employment) and admissions (including application for admission) context as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Workers Rights (POWR) Act; and any other federal state and local laws regulations or ordinances that prohibit discrimination harassment and/or retaliation. For more information please see the University of Denvers NonDiscriminationStatement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.