Administrative Coordinator Clinical Education
Administrative Coordinator Clinical Education
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Job Description
Job Summary:
The Physician Assistant (PA) Program AdministrativeCoordinator of Clinical Education primarily provides administrative support to the Director of Clinical Education (DCE) with facilitating learner experiences at clinical sites clinical rotation evaluation and assessment and EndofRotation exams. The AdministrativeCoordinator organizes preceptor and learner orientation and other program events learner documentation and onboarding for clinical placements preceptor and learner communications and rotation schedules. The AdministrativeCoordinator of Clinical Education assists the DCE with maintenance of clinical rotation site and preceptor information scheduling and documentation. The AdministrativeCoordinator of Clinical Education is part of an administrative support team for the program and School of HSHP and may provide administrative support to other areas of the program and School as needed.
Job Responsibilities:
- Support the DCE in identifying establishing and maintaining sufficient clinical rotation sites per ARCPA standards.
- Maintain accurate records of clinical sites and rotations from initial and routine site visits into the learning management system incorporating all appropriate categories weights and assignments per ARCPA Standards.
- Maintain accurate records of clinical sites and rotations within the ARCPA portal.
- Collaborate with the DCE to perform routine site visits of established clinical sites as per ARCPA Standards.
- Assist in preparation and coordination of End of Rotation and End of Semester practical and simulated exams and monitor to ensure test integrity during the exams.
- Schedule and organize site visits MidRotation Learner Evaluations End of Rotation Days and Preceptor and Learner Clinical Orientation.
- Obtain maintain and monitor expiration dates of documents demonstrating preceptor qualifications per ARCPA Standards.
- Collaborate with the DCE to orient preceptors to the Ithaca College PA program and preceptor responsibilities.
- Collaborate with HR to create and remove Ithaca College affiliate accounts for inactive preceptors.
- Collaborate with the Budget Coordinator in creating Honorarium forms for preceptor compensation.
- Assist in compiling and disseminating Continuing Medical Education (CME) information to the appropriate preceptors.
- Coordinate the necessary documentation and onboarding for learners rotating through clinical practices.
- Input and maintain schedules evaluations and uptodate learner files including immunizations and certifications within the learning management system.
- Collaborate with the DCE and other members of the team on assessment needs to ensure that all necessary data related to clinical site rotations is collected and tracked to monitor continued program growth as measured through the ARCPA standards.
- Assist with implementing modifications to clinical site rotations based on evaluation or assessment data.
- Coordinate and arrange assigned program meetings prepare agendas reserve and prepare facilities and record and transcribe minutes of meetings.
- Ensure timely and accurate communication between clinical sites preceptors faculty staff and learners.
- Complete other School of HSHP and program duties as assigned.
Required Knowledge Skills and Abilities: - Proficient in Microsoft Office including Outlook Word and Teams.
- Experience collaborating with diverse and multidisciplinary teams.
- Ability to manage and organize information independently and efficiently.
- Ability to communicate verbal and written information.
- Understands how to manage confidential information.
- Exhibits the professionalism and interpersonal skills necessary to represent the college and cultivate relationships with clinical sites preceptors and learners.
Minimum Qualifications:
- Bachelors degree or equivalent combination of education and work experience.
Preferred Qualifications:
- Experience providing support in an academic healthcare or academic healthcare environment.
- Experience with a learning management system.
- Experience planning and facilitating events or team activities.
Work Environment:
Most of the work of the incumbent is carried out within a generally accessible safe indoor environment at the Physician Assistant Studies program located on the Ithaca Commons. Some work may be completed in the offices located on the main South Hill campus. The incumbent will be required to use a personal computer and associated equipment as well as other office equipment used in the daytoday operations. The incumbent may need to walk from public transportation public parking or street parking to access buildings. The incumbent may need to deliver various materials requiring the ability to walk or drive or make other travel arrangements
PA ProgramDiversityEquity and Inclusion Statement
The Ithaca College PA Program uses an equity framework to guide our work that seeks to be representative of all people including those impacted by systematic disadvantages and marginalization. Program activities and topics will enhance the capacity of our faculty staff and learners to communicate across differences in productive ways. The activities and topics in our program can be applied in the workplace classroom and clinic interpersonal relationships and community engagement. The Ithaca College PA Program will provide a brave place for healthy discussions while respecting and caring for each other.
This position is 37.5 hours per week 52 weeks per year.
Application Instructions:
Interested applicants must apply online and attach a resume cover letter and list of three professional references. Questions about online applications should be directed to the Office of Human Resources ator
Ithaca College is committed to building a diverse academic community and encourages members of underrepresented groups to apply. Experience that contributes to the diversity of the college is appreciated.
Visa sponsorship is not provided for this position.
Hiring Range:
$20 $22 per hour commensurate with qualifications and experience.
We pride ourselves on providing our benefiteligible employees with comprehensive benefits including:
Healthcare including vision and dental
Generous Paid Time Off Policies
403B Retirement Savings Plan with Matching Employer Contribution
EAP
Flexible Work Plans
Educational Benefits
CareerEnhancing Trainings
For an overview of our benefit offerings please visit an effort to promote campus safety and the security of College resources Ithaca College will consistent with the requirements of the law and prudent practices conduct criminal background investigations per College policy. This position is subject to a criminal background check. All offers of employment are contingent upon review of the criminal background check.
Required Experience:
IC
Employment Type
Full-Time
