Senior Administrative Assistant Global Operations
Senior Administrative Assistant Global Operations
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Job Description
The Senior Administrative Assistant Global Operations provides direct support to theChief Global Operations Officer; VP Hotel Systems; and VP Rooms and Experience Innovation & Fulfillment as well as general administrative support to others in the department. The incumbent for this role brings proven executive administrative experience strong organizational skills excellent communication abilities and proficiency in Microsoft Office. The Senior Administrative Assistant makes a significant impact on the Discipline by prioritizing and addressing requests from various stakeholders organizing team meetings & events and researching and updating relevant administrative policies and procedures. Daily responsibilities include managing schedules prioritizing tasks drafting correspondence maintaining files processing expenses reconciling accounts and coordinating meetings and communications. This trusted position involves handling confidential and sensitive material.
CANDIDATE PROFILE
Education and Experience
Required
- High school diploma or GED; 4 years experience as an administrative assistant or related professional area.
OR
- 2year degree from an accredited university in Business Administration Hotel and Restaurant Management or related major; 2 years experience as an administrative assistant or related professional area
- Experience executing core administrative processes (e.g. calendaring/ schedule management drafting department communications managing processes such as expense reports and time sheets) and using advanced functions of Microsoft Word and Outlook and basic functions of Excel and PowerPoint
- Experience navigating department and company missions functions organization structures policies and procedures; as well as developing and maintaining relationships with other administrative staff particularly those supporting executives
Preferred
- Experience with Event Planning and coordination
- Experience in a corporate setting in a matrix organization
CORE WORK ACTIVITIES
- Performs executive administrative duties in support of Chief Global Operations Officer; VP Hotel Systems; and VP Rooms and Experience Innovation & Fulfillment such as complex scheduling; organizing and maintaining files; expense report processing; and coordination of team meetings agendas materials and communications.
- Responds to various types of requests made of the leaders they support both routine and those requiring research and followup.
- Determines the urgency level of conflicting priorities. Prioritizes some aspects of the work for their leaders such as identifying critical items and ascertaining which items are to be delegated to subordinate managers handled by the leader or handled by the incumbent.
- Composes various types of correspondence or documents many times on behalf of the leaders. Correspondence may be directed toward outside owners customers or seniorlevel executives.
- Researches complex questions and problems regarding departmental or administrative policies procedures information or services. Gathers data from multiple sources and analyzes information as appropriate. Identifies areas where new administrative policies and procedures may be necessary within a department. Initiates the project to develop the new policy or procedure.
- Reconciles departmental expense accounts as reflected on the distribution summary or operating statement; identifies discrepancies and prepares variance analyses to explain comparisons to last years results or the current year budget. May assist in the development and forecasting of budget items.
- Schedules appointments and meetings or makes travel arrangements for department personnel evaluating alternatives and making decisions regarding pricing and logistical issues. Coordinates basic elements of event planning (e.g. food and beverage audiovisual).
- Manages and updates department events calendar (e.g. key meetings birthdays work anniversaries).
- Supports tracking management and organization of department inventory and electronic documents.
- Supports generation and mailing of official legal notices related to department programs.
- Miscellaneous tasks including but not limited to: onboarding new Associates coordinating Work Exit and Work Readiness creating and maintaining org charts and coordinating office spaces.
- Provides backup support for various tasks performed by others.
- Ability to travel up to 10 of the time.
The hourly pay range for this position is $26.63 to $44.95. Marriott offers a bonus program comprehensive health care benefits 401(k) plan with up to 5 company match employee stock purchase plan at 15 discount accrued paid time off (including sick leave where applicable) life insurance group disability insurance travel discounts adoption assistance paid parental leave health savings account (except for positions based out of or performed in Hawaii) flexible spending accounts tuition assistance pretax commuter benefits and other life and work wellness benefits. Benefits may be subject to generally applicable eligibility waiting period contribution and other requirements and conditions.
The compensation and benefits information is provided as of the date of this posting. Marriott reserves the right to modify compensation and benefits at any time with or without notice subject to applicable law.
Marriott International is an equal opportunity believe in hiring a diverse workforce and sustaining an inclusive peoplefirst are committed to nondiscrimination onanyprotectedbasis such as disability and veteran status or any other basis covered under applicable law.
Required Experience:
Exec
Employment Type
Full-Time
