Buyer - Procurement Services

• Conducting purchasing activities for low dollar value goods and services as assigned by Procurement Portfolio Managers.
• Regularly accessing and reviewing portfolioapplicable requisitions for Procurement Services ensuring data is accurate and back up documentation is attached and if no tender required assigning to self for processing or presenting details to management team for their direction on how to structure and build the associated tender event in Oracle. Exercising discretion with respect to following up with clients on deficiencies in requisition data.
• With input from management team creating tender events in Oracle EBS ensuring that tender vehicle and controls are correctly defined a collaboration team is indicated and that the tender is assigned to a Senior Procurement Officer or Procurement Specialist. Participate in strategy team meetings relating to assignment of requisitions to provide input to assist with proper direction.
• Coordinating the procurement process including site visits preparation of quotation documents and review of the Scope of Work conducting administrative review of quotations received and confirming recommendations for selection of a successful bid.
• Conducting 2nd stage procurement process where a Vendor of Record (VoR) is established including: guiding clients on 2nd stage procurement processes and policies; meeting with clients to discuss and draft the scope document project schedule pricing schedule and Q&A; collaborating with the client and Conflicts of Interest (COI) team in the examination of related contracts to determine if a COI issue exists that would prevent a vendor from bidding; directing Purchasing Coordinators to post documents to MERX and invite VORs to bid; responding to and forwarding inmarket questions from vendors to clients; preparing and posting associated addenda to tender documents; reviewing and sharing bids submitted with clients; creating POs and informing the winning proponent; and advising Purchasing Coordinators to inform unsuccessful bidders.
• Determining source of supply method of purchase conducting procurements and preparation of purchase orders.
• Administering the contract amendment process for contracts including high value and complex contracts; ensuring the scope of work is clear and ensuring Legal and appropriate level of executive approvals are in place.
• Interacting with clients and providing advice regarding the procurement process; liaising with Legal on final document preparation to ensure inclusion of all relevant contractual terms and conditions.
• Coordinating processing of foreign shipments through third party customs broker including acting as key liaison on inventory and ensuring proper clearances are in place.
• Providing liaison between client group and bidders and resolving issues with vendors.
• Preparing Standard Blanket and term Purchase Orders.

• Successful completion of a university degree preferably in business commerce supply chain management engineering or a related discipline or a combination of education experience and training deemed equivalent.
• Knowledge of purchasing principles and practices normally attained through the completion of a professional development program with certification such as a Supply Chain Management Professional (SCMP) Certified Supply Chain Leader (CSCL) Certified Supply Chain Professional (CSCP) Certified Professional in Supply Management (CPSM) Certified Public Procurement Officer (CPPO) Certified Professional Public Buyer (CPPB) or completion of the Ontario Public Buyers Associations (OPBAs) Principles of Effective Public Purchasing Certificate Program or any combination of education training and experience deemed equivalent.
• Thorough knowledge of computer applications. Must successfully complete any other training required by corporate policy.
• A minimum of two years experience coordinating the procurement process for a wide range of goods and services including preparation of Scopes of Work client/bidder liaison analysis of quotations and purchase order preparation.
• Good understanding of procurement/purchasing policies procedures standards and guidelines to provide advice to clients regarding procurement methods and costefficient processes and to review procurement documents for completeness and compliance with policies procedures and legislative requirements.
• Good oral and written communications skills and ability to advise customers on procurement and costefficient methods; to provide clarification/explanation of procurement policies and procedures; and to seek clarification from legal services; to present/explain contract amendments to senior and executive management for approvals.
• Strong organizational and project management skills to establish and coordinate the completion of competing priorities.
• Demonstrated analytical skills to review and clarify information to ensure a clear understanding of customer procurement needs and to provide customers with options and to review noncomplex tenders RFQs and certain contracts to minimize client liabilities by comparing the contracts to standard documents and ensuring the inclusion of all mandatory clauses.
• Good knowledge of legal terminology regarding contracts to discuss documents with legal specialists; to keep apprised of changes to policies procedures and guidelines and ensures that all changes are incorporated into contracts.
• Strong problem solving and relationship skills to advise client if requests are in contravention of policies procedures directives and guidelines and making recommendations on best course of action for the client.
• Proven research and evaluation skills to keep informed of changes to policies procedures and guidelines and to ensure that all changes are incorporated into standard documents for tendering and legal agreements.
• Highly developed interpersonal skills to establish effective relationships with client groups vendors and service providers.
• Advanced computer skills in MS Office to prepare documents reports and spreadsheets.

Note:Position is occasionally required to attend site meetings.