Administrative Support 2 Healthcare Education
Administrative Support 2 Healthcare Education
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$ 33105 - 41381
1 Vacancy
Job Description
Job Summary: Responsible for assisting the coordinators of the Holistic Health and Wellness and Healthcare programs with activities required to keep them in operational compliance. Incumbent responsibilities generally include performing administrative support duties including but not limited to confidential employee student and class data entry preparing reports compiling reports and basic correspondence and administrative work necessary to support all the programs in the two aforementioned units (Holistic Health and Wellness and Healthcare).
Minimum Qualifications:
H.S. Diploma or equivalent and four 4 years experience or a combination of experience and education sufficient to successfully perform the essential duties of the job.
Licensing Requirements: N/A
Hiring Range:$33105 $41381
Preferred Qualifications:
A minimum of two 2 years experience using Banner.
Demonstrated experience working in a direct student or customerfocused position for a minimum of two 2 years.
Job Specific Task List:
- Assists with preparing class paperwork and class and program file. (Essential)
- Provides complex specialized administrative support in preparing and processing confidential documents relating to students staff and clients. (Essential)
- Assists with book requisitions for courses and programs with the HACC Campus Bookstores and their liaisons. (Essential)
- Facilitates the timely transfer of materials between instructors and campus testing centers for those students requiring the use of a campus testing center for proctored exams. (Essential)
- Assists with class scheduling based upon instructor availability to include room scheduling and searching available class locations. (Essential)
- Provides administrative support for course creation/cancellation registration and billing. (Essential)
- Assists with preparations for healthcare advisory committees and healthcare industry summits to include preparation of correspondence track responses securing catering and room assignment(s). (Essential)
- Assists with preparations for instructor meetings to include preparing and tracking correspondence. (Essential)
- Follows up with telephone calls and emails to potential massage therapy and healthcare students. (Essential)
- Ensures timely completion of course packets after a course has completed to include grading billing instructor agreements students evaluations etc. (Essential)
- Submits supply and repair orders (Essential)
- Assists with the editing of documents on the HACC website. (Essential)
- Provides administrative and clerical assistance to the coordinators of the holistic health and wellness and healthcare units. (Essential)
- May organize and maintain supervisors calendar including meetings travel and project time lines; makes arrangements for meetings and/or events schedules meetings and classrooms as needed. (Essential)
- Performs other duties as assigned (Essential)
Job Type: Full Time 12 Month
If part time hours per week:N/A
Our Purpose: Learning for all; learning for life.
Our Core Values: A Circle of Caring
Caring by Creating Our Future Together
- We work together to shape and build our preferred future.
- We encourage and celebrate creativity and innovation.
- We set high goals and strive to achieve them.
- We strive to provide exceptional service to all who help shape our future.
Caring for Each Other
- We are gateways to student success and opportunity.
- We promote respect collegiality and equitymindedness in all we say and do.
- We nurture awareness and cultural sensitivity to create a climate of trust.
- We are growthminded believing that each of us is capable of learning developing and growing to support our mission.
Caring by Doing What is Right
- We are honest and hold each other and ourselves to the highest ethical standards.
- We provide the most accurate information available in all communications.
- We are transparent about our decisions as individuals and teams.
- We embrace broad engagement in the shared governance process.
Employment Type
Full Time
