Finance Operations Administrator
Finance Operations Administrator
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$ 53600 - 85800
1 Vacancy
Job Description
Company Overview
At Motorola Solutions we believe that everything starts with our people. Were a global closeknit community united by the relentless pursuit to help keep people safer everywhere. Our critical communications video security and command center technologies support public safety agencies and enterprises alike enabling the coordination thats critical for safer communities safer schools safer hospitals and safer businesses. Connect with a career that matters and help us build a safer future.
Department Overview
This is an exciting opportunity to support the Finance Leadership Team which oversees a broad spectrum of critical functions. The Finance Leadership Team plays a crucial role in driving financial performance managing risk and ensuring operational efficiency across the company. The team works collaboratively to provide datadriven insights and strategic guidance to support decisionmaking at all levels.This dynamic environment requires a high degree of coordination and collaboration as the Finance Leadership Team offices interact with numerous stakeholders across the organization including senior leadership business unit heads functional teams as well as external partners.
Job Description
The Administrative Assistant to the Finance Leadership Team will serve as a critical partner in managing the teams daytoday activities facilitating communication across the organization and ensuring the smooth of strategic initiatives. This role will be on a hybrid schedule based out of our Downtown Chicago Office and interested candidates should expect to be in office up to 4 days per week currently averaging 1 2 days per week in office.
Key responsibilities include:
Meticulously manage the Finance Leadership Teams complex calendar with scheduling and prioritization of meetings and appointments
Coordination with legal secretarial organization around signature proof of address validation of identification (passports drivers license) background checks apostille and notarization
Similar administrative tasks for all Motorola Solutions legal entities worldwide including authorizations to enable Delegations of Authority Banking resolutions selling or RFP specific requirements bylaws minutes and resolutions statutory tax and financial statement filings and other duties as assigned
Organization and coordination with local legal secretarial and other sales operations teams who are requesting the completion of additional forms identification/validation meetings and other similar tasks from the CAO in order to enable sales activities within the bid compliance processes locally
Affixing electronic signatures to reduce the amount of signature requests that require physical paperwork and postage expense etc
Coordinate group meetings team/training events and handle all meeting logistics such as venue catering agenda/meeting minutes etc
Collaborate crossfunctionally with assistants to CEO COO and other senior executives
Support in assigned project based work as necessary (slide preparation for town halls operations reviews leadership meeting prep work video creation etc)
Assist with special projects and initiatives conducting research submittal of documentation analyzing data and preparing presentations
Process expense reports track reimbursements and maintain accurate financial records
Facilitate communication between internal and external stakeholders handling inquiries filtering information and ensuring timely and effective communication
Arrange domestic and international travel including flights accommodations and ground transportation
Maintain the highest level of confidentiality and discretion in handling sensitive information
Desired Background/Knowledge/Skills:
3 years of experience as an Personal Assistant Administrative Assistant and/or Executive Assistant
Strong proficiency with office productivity projects (Google products such as Gmail Google Docs Google Sheets and Google Slides or Microsoft Office such as Excel Work Outlook Power Point)
Proven experience as an administrative assistant or in other related positions
Excellent oral and written communications skills; organization and planning skills
Strong problemsolving skills; willingness to assist where needed and solve problems as they arise (scheduling conflicts logistical issues etc)
Ability to prioritize tasks manage multiple deadlines and maintain a high degree of accuracy and attention to detail
Must be able to manage a diverse complex high volume workload; think proactively creatively independently and analytically
Must have a professional teamfocused demeanor at all times especially when dealing with highlevel teams
Ability to collaborate effectively with colleagues and build strong relationships across the organization
Target Base Salary Range: $53600 $85800
Consistent with Motorola Solutions values and applicable law we provide the following information to promote pay transparency and equity. Pay within this range varies and depends on jobrelated knowledge skills and experience. The actual offer will be based on the individual candidate.
Basic Requirements
- 3 years of experience as an Personal Assistant Administrative Assistant and/or Executive Assistant
Travel Requirements
Under 10
Relocation Provided
None
Position Type
Experienced
Referral Payment Plan
NoOur :
- Incentive Bonus Plans
- Medical Dental Visionbenefits
- 401K with Company Match
- 10 Paid Holidays
- GenerousPaidTime Off Packages
- Employee Stock Purchase Plan
- PaidParental & Family Leave
- and more!
EEO Statement
Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion or belief sex sexual orientation gender identity national origin disability veteran status or any other legallyprotected characteristic.
We are proud of our peoplefirst and communityfocused culture empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If youd like to join our team but feel that you dont quite meet all of the preferred skills wed still love to hear why you think youd be a great addition to our team.
Were committed to providing an inclusive and accessible recruiting experience for candidates with disabilities or other physical or mental health conditions. To request an accommodation please email .
Required Experience:
Unclear Seniority
Employment Type
Full-Time
