Education Coordinator- Clinical Integration- AZCOM
Education Coordinator- Clinical Integration- AZCOM
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Job Description
Summary
The Education Coordinator reports to Associate Dean of Curricular Integration and Faculty Development in the AZCOM Deans Office. The positions primary responsibility is to provide support for AZCOM didactic courses clinical rotations workshops small groups and electives within their department. The position also assists the Department Chair Associate Chair if present and his/her faculty within the department to which the Education Coordinator is assigned.
Essential Duties and Responsibilities
Course/Workshop/Small Group/Didactic Support:
- Enter and track grades for assignments quizzes examinations attendance and participation points
- Update maintain and collect data from courserelated Canvas materials/Top Hat programs
- Prepare exams for upload into Testing Center/Exam Soft software
- Coordinate copying of handouts with Copy Center
- Maintain communications with students and faculty with regards to schedules presentations examinations and newly implemented software and policy changes
- Schedule offsite lectures
- Arrange room / media / simulation scheduling
- Order medical supplies
- Proctor written exams when necessary
- Initiate letters of agreement/payroll for guest lecturers OSCEs lab or practical exam proctors
- Set up distance learning courses when necessary
- Cover other departments courses as assigned by the Associate Dean of Curricular Integration and Faculty Development.
Department and Regional Support:
- Schedule appointments for students or faculty to meet with Chair or department faculty
- Arrange for office supply orders through Front Office assistant
- Prepare preceptor/presentation packets for Chair/faculty recruiting
- Prepare lecture schedules for regional sites and provide administrative support as needed
- Arrange library and/or email privileges for offcampus faculty if requested
- Track and submit faculty CME for all classes small groups prerotation modules and didactics to AZCOM CME Department
Administrative Support
- Budget tracking for department
- Track Chair/faculty expenses for conferences dues subscriptions and book orders
- Arrange for credit card payment of Chair/faculty dues subscriptions conference registrations and provide documentation to pay and reconcile payments at end of month
- Process Echecks P.O.s including book orders for Chair/faculty/department
- Process travel approval forms and arrange air travel for Chair/faculty (business)
- Prepare Chair/faculty estimated expense preapproval forms for department/conference travel
- Arrange hotel and rental car arrangements for Chair/faculty
- Submit monthly Concur reports for Chair/faculty departmentapproved travel and conference expense reimbursement
- Arrange/take minutes for department meetings
- Type letters of recommendation for Chair/faculty and upload to ERAS as directed by student
Qualifications
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Must be able to work in a constant state of alertness and safe manner and have regular predictable inperson attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Excellent interpersonal communication skills in both oral and written communication as well as good organizational skills. Must be detailoriented and work well under pressure to manage multiple priorities and deadlines for themselves as well as Department members.
Education and/or Experience
High school diploma or GED and 57 years administrative support experience required. Bachelors Degree or equivalent strongly preferred. Experience working in a team and customer serviceoriented environment.
Computer Skills
Computer proficiency in MS Office (Word Excel Outlook). Familiarity with Canvas and Top Hat highly preferred.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job the employee is regularly required to stand walk use hands to handle or feel and reach with hands and arms. The employee is also regularly required to sit talk and hear. The employee must occasionally lift and /or move up to 20 pounds.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Midwestern University is a private notforprofit organization that provides graduate and postgraduate education in the health sciences. The University has two campuses one in Downers Grove Illinois and the other in Glendale Arizona. More than 6000 fulltime students are enrolled in graduate programs in osteopathic medicine dentistry pharmacy physician assistant studies physical therapy occupational therapy nurse anesthesia cardiovascular perfusion podiatry optometry clinical psychology speech language pathology biomedical sciences and veterinary medicine. Over 500 fulltime faculty members and 400 staff members are dedicated to the education and development of our students in an environment that encourages learning respect for all members of the health care team service interdisciplinary scholarly activity and personal growth.
We offer a comprehensive benefits package that includes medical dental and vision insurance plans as well as life insurance short/long term disability and pet insurance. We offer flexible spending accounts including healthcare reimbursement and child/dependent care account. We offer a work life balance with competitive time off package including paid holidays sick/flex days personal days and vacation days. We offer a 403(b) retirement plan tuition reimbursement child care subsidy reimbursement program identity theft protection and an employee assistance program. Wellness is important to us and we offer a wellness facility onsite with a fully equipped fitness facility.
Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions gender identity; and sexual orientation); marital status; age; disability; citizenship; past current or prospective service in the uniformed services; genetic information; or any other protected class in accord with all federal state and local laws and regulation. Midwestern University complies with the SmokeFree Arizona Act (A.R.S. 36601.01 and the Smoke Free Illinois Act 410 ILCS 82/. Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.
Required Experience:
IC
Employment Type
Full-Time
