Accounts Payable Assistant
Accounts Payable Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Main Duties & Responsibilities
Primary Job Role
Oversee and coordinate the internal invoicing inbox ensuring efficient management and organization. Collaborate with management to secure invoice approvals and accurately tag invoices for subsequent printing and payment processing.
Conduct thorough reviews of all invoices to ensure accuracy and completeness of supporting documentation. Confirm that each invoice is accompanied by a Purchase Order and verify that the appropriate level of authorization has been obtained.
Precisely input all invoices into the Accounts Payable module ensuring accuracy and adherence to established procedures.
Deliver exceptional customer service by addressing vendor inquiries regarding account balances in a timely and accurate manner.
Handle all inquiries related to invoices and payments including responding to telephone calls and emails. Coordinate with relevant departments to ensure inquiries are addressed professionally and promptly.
Provide support with account reconciliations as needed including identifying and rectifying accounting discrepancies.
Performs other duties as assigned.
Essential Job Competencies
Safety: fully supports encourages and follows safe work behavior and considers safety of paramount importance in the workplace.
Job Specific Skills: Demonstrates the required depth and mastery of knowledge and skill associated with the job as identified in the Learning Management System (LMS) and other applicable sources. Demonstrates the effective application of the job specific knowledge skills and ability required to resolve job related challenges in the workplace. Refer to job specific training requirements for the job identified in the LMS.
Communication: Uses active listening skills conveying information with the appropriate medium that is clear and easily understood. Uses feedback to verify effective and accurate communication has occurred. Ensures that others having a need to know are kept informed about developments progress problems and plans through consistent effective communication. Avoids surprises.
Information Gathering: Checks all appropriate sources in identifying the information needed for analysis and decision making. Uses skillful methods in obtaining high quality relevant information. Checks work to ensure accuracy and completeness. Compares observations or finished work to what is expected to find inconsistencies. Clearly documents sources and organizes the information according to the research needs.
Adaptability: Adapts to changing business needs conditions and work responsibilities. Adapts approach goals and methods to achieve solutions and results in dynamic situations. Recovers quickly from setbacks and finds alternative ways to reach goals or targets. Open to different and new ways of doing things; willing to modify ones preferred way of doing things.
Fostering Teamwork: Listens and responds constructively to other team members ideas. Offers support for others ideas and proposals. Is open with other team members about his/her concerns. Works for solutions that all team members can support.
Customer Oriented: Demonstrates concern for satisfying external and/or internal customers. Responsive quickly and effectively addresses customer concerns or problems. Assures customers he/she is willing to work with them to meet their needs. Presents a cheerful positive manner with customers.
Interpersonal Skill: Anticipates notices and understands concerns of others involving them in a process or decision to ensure their support. Develops and maintains positive relationships. Considerate and discreet in handling challenging awkward or tense interpersonal situations focusing on issues and interests instead of people or positions. Knows when to escalate critical issues when unsuccessful in gaining support.
Company Overview
In 1962 Ring Power Corporation became a fullline Caterpillar dealer in North Florida and later expanded its authorized territory to include Central Florida.
Today Ring Power Corporate headquarters in St. Augustine oversees the operations of 18 branch locations throughout the state of Florida including large regional facilities in Tampa and Orlando and crane and forklift sales and service facilities in Pompano. Ring Power also has eight facilities outside of Florida The Carolinas Georgia Texas & Tennessee to serve the needs of other specialized industries and customers.
Ring Power Corporation has become one of the largest Caterpillar dealers in the Southeastern United States through dedication to the mission of customer service. In order to preserve the Customers First reputation that Ring Power was built on we continually train our employees and work closely with our customers to assure complete satisfaction especially after the sale.
Currently more than 2300 employees at 20 locations throughout Florida and the United States work hard to provide the highest quality construction equipment backed by responsive professional service and support at every level.
Qualifications
Education and Experience
Formal Education: High School diploma or GED
Experience: 12 years
Required / Credentials
Able to easily and effectively comprehend written material and communicate orally and in writing with employees and customers.
Experience with Microsoft Suite (Excel Word Outlook) proficient at Excel.
Strong organizational skills and the ability to perform multiple tasks/assignments concurrently.
Strong analytical and problemsolving abilities.
Accounts Payable Experience
Not Required but Highly Desired Criteria
Updating of Knowledge
Job requirements occasionally change requiring retraining to stay current every 35 years
Responsibility for Change Innovation Overall Improvement and/or Effectiveness
Problem Solving: Job requires complex problemsolving ability with little guidance. Independent research and analysis are sometimes required to develop solutions.
Creativity: Job requires creativity as part of carrying out daily activities. New approaches are encouraged.
Autonomy: Job is not normally monitored but overall objectives are clearly defined. Use of discretion in how the work is done setting priorities and decision making is encouraged. More emphasis is placed on achieving the desired outcome not on controlling the process.
Working Environment
Stress Load: Regular exposure to these stresses 2080 of the time)
Workload Fluctuation: Job involves occasional changes in priorities complexity and/or quantity of work.
Work Schedule: Work is routinely performed during normal business hours with rare exceptions.
Organizational Impact
A persons performance in this job has noticeable immediate impact on expense efficiencies or achievement of overall department objectives.
Supervisory Responsibility
Job has no subordinates / no supervisory responsibility (may work independently or as a member of a team)
Physical Demands
NA: Not Applicable
O: Occasionally (up to 3 hours/day)
F: Frequently 36 hours/day)
C: Constantly 68 hours/day)
O: Climbing
N/A: Balancing
N/A: Stooping
O: Kneeling
O: Crouching
N/A: Crawling
O: Reaching
O: Standing
C: Sitting
O: Walking
F: Feeling
C: Fingering
O: Grasping
F: Repetitive Motion
C: Talking
O: Hearing
O: Pushing Up to 25 lbs.
O: Pulling Up to 25 lbs.
O: Lifting Up to 25 lbs.
N/A: Pushing 2650 lbs
N/A: Pulling 2650 lbs.
N/A: Lifting 2650 lbs.
N/A: Pushing Over 50 lbs.
N/A: Pulling Over 50 lbs.
N/A: Lifting Over 50 lbs.
Environmental Conditions
NA: Not Applicable
O: Occasionally (up to 3 hours/day)
F: Frequently 36 hours/day)
C: Constantly 68 hours/day)
C: Inside conditions: Protection from weather but not necessarily from temperature change.
N/A: Outside environmental conditions: No effective protection from weather.
N/A: Extreme cold: Temperatures below 32 degrees for periods of more than one hour.
N/A: Extreme heat: Temperatures above 100 degrees for periods of more than one hour.
N/A: Noise: sufficient noise to cause the worker to shout to be heard above the ambient noise level
N/A: Vibration: Exposure to oscillating movements of the extremities of whole body.
N/A: Hazards: Includes a variety of physical conditions (i.e. proximity to moving mechanical parts electrical current working in high places exposure to heat and/or chemicals.
N/A: Atmospheric conditions: One or more of the following conditions that affect the respiratory system or the skin: Fumes odors dust mists gases or poor ventilation.
N/A: Oils: There is air and/or skin exposure to oils and other cutting fluids.
N/A: Air particulates / contaminants: the worker is required to wear respirator.
RING POWER CORPORATION INC. IS AN EQUAL OPPORTUNITY EMPLOYER
Employment Type
Unclear
