Faculty Affairs and Academic Council Administrator 117175
Faculty Affairs and Academic Council Administrator 117175
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Job Description
The Johns Hopkins University Krieger School of Arts & Sciences (KSAS) seeks a Faculty Affairs & Academic Council Administrator who will support the KSAS HR team through a collaborative work environment by playing an integral role in the administration of the schools faculty employment life cycle. Under the direction of the Faculty and Academic Affairs Lead and the Executive Vice Dean and in close partnership with the Vice Deans for Faculty this role provides counsel on faculty matters in the areas of policy procedures and practice of the Homewood Schools Academic Council and coordinates all aspects of the Academic Councils administrative functions including management of the faculty appointments and promotions.
This role ensures the schools compliance with University and Academic Council policies and manages daily administrative activities as they pertain to the administration of the faculty life cycle including but not limited to promotion tenure appointments leave administration and contract terms for the schools faculty. This role serves as an advisor consultant and subjectmatter expert for faculty standing committees subcommittees and departments providing highquality work with strong attention to detail and accuracy. This role liaises with Department Chairs the KSAS Deans Office Leadership the Office of the Provost the Board of Review Internal and External Referees and other seniorlevel stakeholders throughout the JHU community as it relates to the promotion and tenure process. The Faculty Affairs & Academic Council Administrator promotes actions that maintain an environment that integrates diversity differences and fairness.
Specific Duties & Responsibilities
Academic Council Guidance and Administration 80
- Provide guidance to members of the Homewood Academic Council on council policy procedures and practice.
- Coordinate the scheduling of formal and informal Academic Council meetings and invite guest participants.
- Coordinate and affect the gathering recording and distribution of support materials
- required of the Academic Council to conduct their business.
- Provide consultation to the provost deans department chairs administrators and faculty/staff regarding Academic Council procedural rules and regulations and faculty appointment and promotion process.
- Attend Academic Council meetings and ensure the accuracy of detailed minutes.
- Serve as the administrative liaison between Academic Council subcommittees and
- standing committee members.
- Provide support to the Academic Council on special projects including adhoc
- committees as needed.
- Provide consultation and support to ad hoc committees reviewing appointment and promotion cases regarding Academic Council procedural rules and practices.
- Manage the process for external evaluation requests and collection on behalf of ad hoc committees.
- Provide administrative support for the Homewood Graduate Board including scheduling meetings distributing material advising on policies and procedures and taking meeting minutes.
- Organize annual junior faculty lunches.
- Partner with HAC support in other schools on matters that impact all schools.
- Manage the election process for the Academic Council.
- Ensure timeliness of identifying and approving new members for Academic Council standing committees and subcommittees.
- Maintain the Academic Council website in coordination with the support staff in other HAC schools.
- Maintain governing documents for the Academic Council.
- Draft correspondence for the deans in regard to memos and letters sent as part of faculty appointment and promotion processes
Team Lead 10
- Serve as team lead providing guidance and direction to staff in support of Academic.
- Council tasks.
- Oversee management of Krieger faculty records. Manage the maintenance of Excel spreadsheets or other appropriate tools to track promotion stages and review of faculty tenure clocks for the Krieger School.
General Duties 10
- Oversee and facilitate implementation of all policies and procedures for academic appointment reappointment promotion and tenure of all faculty members.
- Ensure adherence to all academic policies procedures and regulations pertaining to appointment and employment.
- Keep department and school administrators informed about process and systems changes in the administration and all aspects of the faculty promotion and tenure life cycle.
- Ensure compliance and best practices across academic departments in the handling of faculty appointments.
- Ensure training of staff involved in faculty affairs with regard to proper processes and related policies.
- Identify and implement process improvement strategies to optimize workflow within the Deans Office and across the school.
- Conduct ad hoc analysis to support decisionmaking.
- Contribute to and participate in Universityrelated projects as requested.
- Maintain accurate faculty lists for Homewood schools Organize and send material for the Board of Trustees consent agendas and communicate approval to HR and Deans Office.
- Coordinates with leadership on the Letter of Intent process.
- In collaboration with the Faculty and Academic Affairs Lead & Director of Human Resources devise systems for organizing and executing faculty actions and processes.
- Serves as the school administrator for Interfolio RPT.
Special Knowledge Skills and Abilities
- Executivelevel administrative skills.
- High level of attention to detail and organization.
- Ability to engage in multiple tasks simultaneously.
- Ability to work independently and to set appropriate priorities in order to meet deadlines.
- Strong collaboration and relationshipbuilding skills.
- Ability to effectively communicate with colleagues faculty & department Chairs KSAS Deans Office Leadership Office of the Provost Board of Review Internal and External Referees and other seniorlevel stakeholders.
- Excellent oral interpersonal and written communication skills.
- Excellent Microsoft Office skills.
- Knowledge of SAP and other JHU systems is preferred.
Minimum Qualifications
- Bachelors Degree.
- Five years in providing high level expertise.
- Additional related experience may substitute for required education to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Five years or more experience in support of academic business research and/or development activities and operations providing highlevel
- administrative oversight coordination and advice.
- Experience in an institution of higher education within a Deans Office academic department or corporate executive office is strongly preferred.
- Supervisor experience.
Classified Title: Administrative Specialist
Job Posting Title (Working Title):Faculty Affairs and Academic Council Administrator
Role/Level/Range: ATP/03/PC
Starting Salary Range: $53800 $74100 $94400 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: 37.5/MF 8:30 to 5:00 pm Hybrid
Exempt Status:Exempt
Location:Hybrid/JH at Keswick
Department name: Human Resources
Personnel area: School of Arts & Sciences
Required Experience:
Unclear Seniority
Employment Type
Full Time
