District Attendance Clerk
District Attendance Clerk
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Salary Not Disclosed
1 Vacancy
Job Description
Job Title: District Attendance Clerk
Wage/Hour Status: NonExempt
Reports To: District PEIMS Clerk
Date Revised: April 2025
Department: Central Administration
Primary Purpose:
To ensure the accuracy integrity and timely reporting of districtwide attendance data in compliance with state and local policies. The District Attendance Clerk coordinates with campuses manages attendance documentation monitors truancy thresholds and supports student record functions for all Rogers ISD campuses.
Qualifications
Education/Certification:
High school diploma
Special Knowledge/Skills:
Strong attention to detail and data accuracy
Proficiency with student information systems (e.g. ASCENDER)
Knowledge of TEA attendance policies and truancy prevention guidelines
Strong communication and interpersonal skills
Bilingual (English/Spanish) preferred
Ability to work independently and manage multiple tasks
Experience:
Experience in a school district or administrative setting preferred
PEIMS or attendance management experience is a plus
Major Responsibilities and Duties:
Attendance Data Management:
- Monitor daily attendance for all campuses (elementary middle and high school)
- Ensure accurate entry and correction of attendance codes
- Audit and balance records across campuses to meet PEIMS submission requirements
Absence Documentation:
- Collect record and file all parent and medical notes
- Maintain digital or physical records per district/TEA guidelines
- Input documentation into student information system in a timely manner
Truancy Prevention and Intervention:
- Monitor excessive absences and communicate with campus administrators weekly
- Generate and distribute required truancy notifications
- Maintain detailed logs of all attendance letters and parent communication
- Provide data for intervention meetings (attendance at meetings not required)
Parent Communication and Support:
- Contact parents regarding absences tardies and documentation needs
- Serve as a resource for families on attendancerelated questions
- Provide languageappropriate communication as needed
Coordination with District Staff:
- Collaborate with District Registrar and PEIMS Coordinator on reporting accuracy
- Support PEIMS snapshots and submission timelines
- Coordinate with campus staff to ensure consistency in documentation
Reporting and Documentation:
- Run and distribute attendance reports (daily weekly monthly)
- Submit reports for state and federal compliance
- Identify and report trends in absenteeism
Student Records Management:
- Maintain accurate and uptodate records across all campuses
- Crosstrained to assist with enrollment withdrawal and transcript requests
- Issue Verification of Enrollment (VOE) forms as needed
Attendance Letters and Forms Management:
- Print and track attendancerelated letters weekly
- Process Attendance Change Forms with proper documentation
Report Card and Parent Portal Support:
- Post progress and report cards on schedule
- Print and distribute Parent Portal login letters and support families with access
Shared Services Coordination:
- Track attendance for students served in Shared Services or interdistrict placements
- Ensure accurate reporting with receiving campuses and program staff
Additional Duties:
- Prepare Social Security letters and verification documents
- Support data validation audits and special attendance programs
- Perform other duties as assigned
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Frequent prolonged sitting
Repetitive hand motions; prolonged use of computer
Occasional lifting up to 25 pounds
Fastpaced environment with frequent interruptions
Maintain confidentiality of student information
Employment Type
Full-Time
