Payroll HR Support Coordinator
Payroll HR Support Coordinator
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Job Description
Job Summary
Under the direct supervision of the Senior Manager of Payroll Services this position works as a key member of the Payroll Services Team to efficiently and effectively coordinate Payrolls administrative front office operations and provide front counter customer service support. These responsibilities include review and processing of incoming employee payroll documents such as new employee signin packets direct deposit forms preparing and verifying employment and salary history for external and internal inquires for CSULB and other CSU campuses. This position will provide customer support to employees by coordinating signin activities and answers to payroll and benefit related questions. This position will also provide general office support for the departments of Payroll Benefits HR Support Services and HR. Please note that due to the duties of the position it is not eligible for remote work. The position is in the office Monday through Friday 8:00 am to 5:00 pm.
Key Responsibilities
- Customer Support: Facilitate the onboarding process for new employees by assisting with the completion of all required hiring documents to ensure compliance with regulations.
- Payroll Benefits and HR Administration/Office Coordination: Review new employee documents to ensure adherence to the Employment Eligibility Verification (I9 process as mandated by federal laws.
- Lead for Verifications of Employment Forms for CSULB and other CSU Campus in CrossCampus Payroll Collaboration Project.
- Lead for Direct Deposit Forms for CSULB and other CSU Campus in CrossCampus Payroll Collaboration Project.
Knowledge Skills and Abilities
Must be able to learn all requirements of the job. Must be able to understand and adhere to the laws regarding the protection of confidential information and security of employee data. Good listening and communication skills. (To understand employees questions and respond appropriately. Ability to understand the meaning of various HR data elements and use PeopleSoft HR and Finance to read data. Ability to provide accurate work in a timely manner. Professional attitude and an excellent customer service. Ability to understand and take directions. Ability to synthesize information and understand when to seek assistance of other staff in answering questions. Can multitask and handle multiple priorities. Sound judgment and excellent organizational skills. Orientation towards customer service and demonstrated experience with following up on commitments. Can set priorities and meet critical deadlines. Documentation skills; ability to organize materials for audit compliance and verification of results. Complete tasks with high level of accuracy. Strong experience with Excel Word PowerPoint Outlook (or equivalent). Ability to successfully learn and use payroll software required for this role. Must be able to understand and adhere to the laws regarding the protection of confidential information and security of employee data. Ability to understand and take directions. Ability to synthesize information and understand when to seek assistance of other staff in answering questions. Knowledge (or ability to learn) software programs: PeopleSoft HR Internet Explorer Word Outlook Excel PIMS/Key Master)
Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies procedures and guidelines including but not limited to safety civility information security and nondiscrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the universitys commitment to a vision of excellence.
Education and Experience
Equivalent to four years of administrative support experience required.
Equivalent to two years of experience in preparing and processing payroll/personnel documents preferred.
Bachelors degree in related field preferred.
Experience with similar job duties preferred.
Position will need to work at the CSULB Payroll Office location 5 days per week from 8:00 am to 5:00 pm.
Experience with similar job duties preferred but not required.
Physical Summary
Sedentary work Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. 10 pounds or less).
Department
Payroll Services
Classification
Administrative Support Coordinator I
Compensation
Salary placement is determined by the education experience and qualifications the candidate brings to the position internal equity and the hiring departments fiscal resources
CSU Classification Salary Range: The CSU Classification Salary Range for this position is $3864 $6072 per month.
Benefits
Excellent benefits through CalPERS (health vision dental) tuition fee waiver generous vacation and sick leave and 14 paid holidays each year.
Time Base
1.0 timebase 40 hours per week.
Duration of Appointment
This is a temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.
Application Procedures
Click Apply Now to complete the CSULB Online Employment Application.
PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the online application are filled out completely and accurately. Please include all relevant education and application will be used to determine whether you meet the minimum qualifications for this position.
Additional Information
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Due to the nature of this position current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.
CSULB is not a sponsoring agency for staff and management positions (i.e. H1B Visas).
California State University Long Beach expects respectful professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior treating others with civility and respect and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement
Consistent with California law and federal civil rights laws CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race sex color ethnicity national origin or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 the Americans with Disabilities Act (ADA) Section 504 of the Rehabilitation Act the California Equity in Higher Education Act Californias Proposition 209 (Art. I Section 31 of the California Constitution) other applicable state and federal antidiscrimination laws and CSUs Nondiscrimination Policy. We prohibit discriminatory preferential treatment segregation based on race or any other protected status and all forms of discrimination harassment and retaliation in all university programs policies and practices.
Accommodations
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact .
Out of State Employment Policy
California State University Long Beach as part of the CSU system is a State of California Employer. As such the University requires all employees upon date of hire to reside in the State of California.
As of January 1 2022 the CSU OutofState Employment Policy prohibits the hiring of employees to perform CSUrelated work outside the state of California.
Required Experience:
IC
Employment Type
Full-Time
