School Office Assistant and Office Assistant Bilingual Non-Bilingual
School Office Assistant and Office Assistant Bilingual Non-Bilingual
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Job Description
About the Recruitment
- THIS RECRUITMENT IS OPEN AND PROMOTIONALThe Santa Paula Unified School District is announcing an Open and Promotionalopportunity for the position of:SCHOOL OFFICE ASSISTANT
(BILINGUAL English/Spanish & NonBilingual)Fulltime or parttime school year$23.62 $28.72 per hourFor bilingual positions a 2.5 stipend is included hourly.andOFFICE ASSISTANT (BILINGUAL English/Spanish and NonBilingual)Fulltime or parttime school year$22.50$27.36 per hourFor bilingual positions a 2.5 stipend is included hourly.The purpose of this examination is to establish eligibility lists for both SCHOOL OFFICE ASSISTANT and OFFICE ASSISTANT for any fulltime or parttimevacanciesoccurring during the next 12 months.
All applications must be submitted online and received by the final filing date posted on this recruitment. The Classified HR Department is located in the back portables at the District Office 201 S. Steckel Drive Santa Paula CA 93060.Note: The District has the right to limit the number of eligibles which can be reasonably used during the existence of the eligibility list. The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.Employees may be eligible for an annual degree stipend prorated and paid tenthly (whichever is greater):$250/Associate degrees $500/Bachelor degrees; $750/Master degreesAdditionally employees may participate in the Professional Growth Program allowing them up to 5 of their base salary.FOR A COMPLETE JOB DESCRIPTION PLEASE VISIT OUR WEBSITE AT:Non Discrimination StatementThe Santa Paula Unified School District (SPUSD) prohibits discrimination intimidation harassment (including sexual harassment) or bullying based on a persons actual or perceived ancestry color disability gender gender identity gender expression immigration status nationality race or ethnicity religion sex sexual orientation or association with a person or a group with one or more of these actual or perceived characteristics in its program or activities and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated Equity Compliant Officers to handle questions and complaints of alleged discrimination:Dr. Andres P. Santamaria Title IX Coordinator/504 Coordinator;
; Doug Henning Facilities and Construction Manager Title Il Coordinator (Facilities). The address for all Compliant Officers is 201 S. Steckel Drive Santa Paula CA 93060 Basic Function and Essential Duties
BASIC FUNCTION:
Under the direction of a Principal or designee perform a variety of general clerical duties in support of an assigned school office or program; answer phones and greet and assist students parents/guardians staff and visitors.
REPRESENTATIVE DUTIES:
ESSENTIAL DUTIES:
Perform a variety of general clerical duties in support of an assigned school office or program including typing filing duplicating and distributing materials.
Serve as receptionist answering telephone calls and directing calls to appropriate personnel; take and relay messages as appropriate; receive greet and direct visitors; respond to inquiries and provide a variety of general information to personnel students parents/guardians and the general public.
Participate in providing accurate reporting for daily attendance activities and update attendance data for required ADA reporting as assigned to the position; verify excused and unexcused absences; process and verify student absence information from parents/guardians teachers and others; issue admittance forms to students who are late or returning after an absence; issue offcampus passes according to established guidelines.
Administer first aid according to established procedures as needed; provide medications to the students according to physician instructions; prepare injury reports; contact parents/guardians as necessary.
Assist with other activities in support of the assigned office including registering/transferring/ withdrawing students receiving and processing money for fees processing work permits and assisting with students sent to the office for discipline or other matters as assigned by the position; participate in coordinating school events as requested.
Input student attendance emergency cards health information and other data into assigned computer systems. Maintain automated records; generate computerized lists and reports as requested.
Type letters lists memoranda bulletins reports requisitions flyers forms or other materials from detailed or rough copy; compose routine correspondence; proofread completed typing assignments; participate in the maintenance of accurate and current student cumulative files; prepare and maintain logs files and records; review and verify accuracy and completeness of various documents; prepare routine reports as directed; verify and process forms and applications as needed.
Receive sort and distribute mail; receive and respond to email; prepare and distribute informational packets as directed.Operate a variety of office equipment including a copier fax machine scanner computer and assigned software.
Prepare materials for student intervention and other meetings as assigned by the position; participate in the preparation of packets and agendas and the planning of meetings.
Assist in monitoring inventory levels of office supplies; assist with ordering receiving and maintaining inventory of office supplies.
OTHER DUTIES:
Perform related duties as assigned.
Some incumbents in this classification may be required to speak read and write in a designated second language.
Education and Experience
EDUCATION AND EXPERIENCE:
Graduation from high school or its equivalent and two years general clerical experience or equivalent college coursework.
LICENSES AND OTHER REQUIREMENTS:
Valid First Aid CPR and AED certificates issued by an authorized agency.
Some incumbents in this classification may be required to speak read and write in a designated second language.
Knowledge and Abilities
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Modern office practices procedures and equipment.
Telephone techniques and etiquette.
Basic math.
Basic recordkeeping and filing techniques.
Proper English usage grammar spelling punctuation and vocabulary.
Operation of a computer and assigned software.
Oral and written communication skills.
Interpersonal skills using tact patience and courtesy.
Basic first aid CPR and AED techniques.
ABILITY TO:
Perform a variety of general clerical duties in support of an assigned school office or program.
Maintain accurate attendance records.
Administer first aid CPR and AED as needed.
Answer telephones and greet the public courteously.
Learn school and program objectives policies procedures and goals.
Type or input data at an acceptable rate of speed.
Operate a variety of office equipment including a computer and assigned software.
Understand and follow oral and written directions.
Establish and maintain cooperative and effective working relationships with others.
Communicate effectively both orally and in writing.
Work with many interruptions.
Receive sort and distribute mail.
Employment Type
Full-Time
