Administrative Assistant US Specialty Care Medical

ROLE SUMMARY
This Administrative Assistant role will be responsible for providing administrative support to US Specialty Care medical team as well as leading/supporting several projects and initiatives. It will also serve as a functional lead across all administrative assistants in Specialty Care Medical making sure projects and activities will be properly coordinated across the teams.

ROLE RESPONSIBILITIES

Specific responsibilities of the role include but are not limited to:

• Provide administrative support to the VP US Specialty Care Medical Lead and other Medical LT members including complex calendar management travel and expense report support.

• Collaborate with the US Specialty Care Medical Operational & Change Excellence Lead on any administrative and/or logistical needs for the optimal operation of the team

• Schedule and coordinate team meetings 1:1s department meetings and meeting management/logistics

• Ability to anticipate and proactively resolve conflicts and use diplomacy to resolve problems.

• Provide support for various medical team meetings attend as requested agenda development and distribution meeting material coordination and distribution presentations/WebEx management during the meeting notetaking and meeting summary distribution.

• Work closely with outside vendors providing support when needed with meeting scheduling and office space.

• Manage Purchase Orders thru the Ariba system also tracking payment of invoices as requested

• Lead or support different medical optional projects and initiatives

• Handle confidential matters on a regular basis.

• Coordinate and provide key information to other business units as requested and as appropriate.

• Manage document resources on Share Point site.

• Manage SC Medical Teams Channel

• Support project management and KOL engagement

• Assist with onboarding of new colleagues

• Update team organizational charts and distribution lists

• Coordinate activities for complex meeting and events including ordering food and AV equipment managing/setting up AV equipment onsite and handling issues for offsite meetings.

• Work closely with the administrative assistants with regard to coverage within the group; facilitate the overseeing of the Assistants and manage workflow.

BASIC QUALIFICATIONS

• Undergraduate degree (BS/BA) or equivalent experience.

• 4 years of experience as an administrative assistant or coordinator including at least 2 years in the pharmaceutical industry. Experience with Pfizer is preferred.

• Ability to work effectively in a teambased environment and partner with internal/external stakeholders

• Selfstarter proactive solution seeking attitude anticipating team needs and actively identifying opportunities to strengthen results

• Strong verbal and written communication skills ability to mobilize team members and engage leadership

• Demonstrated project management experience

• Business acumen Decision marking and demonstrated flexibility

• Ability to navigate internal organization/processes

• Excellent judgment as well as the ability to work with extremely confidential documents information and excellent followup skills.

• Strong working knowledge of Word Excel and Outlook; in addition to Pfizer applications such as ePAY3 Ariba Share Point & Box.

• Ability and willingness to handle special projects.

• Availability to work flexible hours (early AM overtime etc. when needed but not likely to be frequent

OTHER JOB DETAILS

Last Date to Apply for Job: April 17 2025

The salary for this position ranges from $32.47 to $54.11 per hour. In addition this position offers eligibility for overtime weekend holiday and other pay premiums depending on the work schedule and the Companys policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of lifes moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution paid vacation holiday and personal days paid caregiver/parental and medical leave and health benefits to include medical prescription drug dental and vision coverage. Learn more at Pfizer Candidate Site U.S. Benefits (). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States New York New York City location.

Relocation assistance may be available based on business needs and/or eligibility.

Administrative

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