Operations Budget Specialist

Kansas City Public Schools

Operations Budget Specialist

Job Title Code: 00109

Salary Grade: S634

Department: Budget Department

Reports To: Budget Manager

FLSA Status: Exempt

Position Summary:

This position assists the Budget Manager in developing and executing budget plans for the Operations Division. The role involves establishing monitoring managing and reporting on all statistical and financial aspects of the division including budgeting accounting purchasing human resources payroll inventory and internal control. The specialist is responsible for all aspects of the budget process and ensures the effective and efficient delivery of services to support the districts mission.

What Youll Be Doing: (Responsibilities)

Budget Development and Management

• Assist in developing implementing and managing annual operating budgets for Facilities Maintenance & Capital Projects Custodial Services Transportation Information Technology Security and Child Nutrition Services.
• Prepare funding applications and closeout reports for Child Nutrition federal programs.
• Monitor budgets to ensure fund availability and that requested expenditures are within budgetary constraints.
• Process budget transfers budget creates and administrative adjustments.
• Assist in the preparation and distribution of monthly quarterly and annual budget reports.

Financial Analysis and Reporting

• Design and develop expenditure reports in the financial system and introduce measures to manage site expenditures.
• Meet with program managers to determine budget funding needs and reporting requirements.
• Respond to inquiries from Administration by analyzing budget plans and operating expenses.
• Monitor budgets by providing budget reviews to budget holders for departments and schools.

Operations and Compliance

• Implement strategic financial and operations plans for the Operations Division..
• Collaborate with budget holders to ensure adherence to budget policies and procedures.
• Assist departments school principals and school business analyst in managing their budgets applying and creating budgets for new grants.
• Assist the budget manager in annual budget development and amendments.
• Review business items and provide fiscal impact analysis.
• Assist with contract review for projects specific to COP & GO Bonds (i.e. review contract amounts change orders etc.
• Assist in establishing and maintaining balancing/control procedures for accounting of budget positions districtwide.
• Other duties assigned.

Training and Technical Guidance

• Train endusers on budget processes and procedures.
• Provide technical guidance to District personnel pertaining to daily budget operations.

To Be Successful at This Job Youll Need To: (Minimum Qualifications)

• Bachelors degree in Business Administration with a focus in Accounting.
• Five 5 years of increasingly responsible professional experience in budget finance and operations management and expenditure analysis in a government entity or large corporation.
• Possess a strong background in financial analysis and computer skills.
• Ability to manage multiple tasks/projects simultaneously.
• Knowledge in purchasing system procurement and contract management.
• Proven record of accomplishment in sound business operating and management expertise.

In Order to #LevelUp in This Role Youll Need: (Preferred Qualifications)

• MBA CPA or equivalent.

Benefits: Health and Dental Insurance are provided. KCPS Defined Benefit Pension plan mandatory 9.0 contribution is required from employees and matched by KCPS; Voluntary retirement savings plans are also available. 1

Physical Demands: Employees must be able to sit stand walk speak hear use hands and fingers reach bend stoop and lift at least ten pounds. Visual ability requires mono and color vision. Reasonable accommodations are available for individuals with disabilities.

Terms of Employment:12 months 7.5 hours per day 5 days per week

Why Join Kansas City Public Schools

Be a Changemaker. Collaborate with Passionate Colleagues. #LevelUp the Future.

Required Experience:

Unclear Seniority