Executive Assistant
Executive Assistant
Posted on :
13-04-2025
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1 Vacancy
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Job Description
Location: Halifax Nova Scotia 1526 Dresden Row Suite 502
Starting Wage: $15.00 per hour
Schedule: Fulltime; 8 AM 5 PM (with flexibility required for special events adjusting to travel schedules and potential for extended workdays)
About Fundmetric:
Fundmetric stands at the forefront of advancing fundraising efforts for institutions through innovative solutions. Under the leadership of CEO Mark Hobbs and a dedicated team we leverage strategic insights and advanced technologies to make a significant impact. Located in vibrant Halifax we are expanding our executive team with an Executive/Personal Assistant who is dynamic adaptable and thrives in a multifaceted and challenging work environment.
Role Overview:
The Executive/Personal Assistant is a key support figure to the CEO and the executive team tasked with maintaining organization ensuring efficient scheduling and managing a comprehensive range of administrative duties. This role requires excellent coordination proactive problemsolving and the agility to handle diverse tasks with professionalism and precision.
Key Responsibilities:
- Organize schedules appointments and meetings with meticulous attention to detail.
- Coordinate comprehensive travel arrangements providing support for a CEO using a power wheelchair.
- Serve as the primary liaison between staff clients third parties and especially remote graphic and video editors ensuring they work efficiently and meet project deadlines.
- Exhibit a strong proficiency in or the willingness to quickly learn Excel for data management and analysis.
- Demonstrate a solid understanding of time zones for effective global meeting scheduling and communication management.
- Large volume file organizaiton
- Manage personal errands online shopping product returns and daily cleanliness tasks for the kitchenette and fridge.
- Organize the CEOs desk and workspace to maintain an efficient and orderly environment.
- Comfortable with animals as interaction with pets may be part of the daily environment.
- Utilize project management tools like Asana and Jira for task management and coordination with remote teams.
- Adapt to new technologies tools and software to enhance work efficiency and productivity.
- Monitor multiple realtime situations
- Check mail
- Dishes and Office Cleaning on a daily basis
- Manage various remote contractors or products
- Manage utilities billing
- Deliver difficult news with tact exhibit public speaking skills and undertake unconventional tasks or other duties as assigned.
Requirements:
- Exceptional Written and Verbal English communication skills
- Exceptional organizational and multitasking skills.
- Valid Drivers Licence or willingness to obtain one
- Advanced proficiency in MS Office with a focus on Excel and familiarity with project management platforms like Asana and Jira.
- Excellent communication skills both written and verbal.
- Flexibility to work outside standard hours as necessary.
- Proactive in problemsolving and effective in task management.
- Comfortable with public speaking and managing sensitive communications.
- Eagerness to learn and adapt to new technologies and methodologies.
- Comfort in environments with animals.
Why Join Us
- Join a team at the cutting edge of innovation in the fundraising sector dedicated to making a tangible difference.
- Experience a dynamic work environment that values adaptability strategic decisionmaking and continuous learning.
- Benefit from a comprehensive health benefits package highlighting our commitment to employee wellbeing.
- Enjoy a varied and engaging workday filled with a diverse set of tasks and responsibilities.
Application Process:
Interested candidates are encouraged to apply by submitting a resume and a cover letter explaining why they are the perfect fit for this role to While we appreciate all applications only those selected for interviews will be contacted.
Employment Type
Full-Time
Key Skills
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