Records Analyst 3
Records Analyst 3
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Job Description
Description
The Washington State School for the Blind (WSSB) is currently seeking an onsiteProject Records Analystto assist the agency with public record requests!
The core purpose of the Washington State School for the Blind (WSSB) is to empower blind and low vision individuals to reach their full potential. We believe in a future where every blind and low vision student in Washington has the supports and services they need to succeed. Our programs and services are provided across a diverse continuum of service options; including a range of short and longterm programs that include residential options at our Vancouver campus outreach services in local schools and communities access to specialized technology and resources through our Ogden Resource Center as well as training options for parents educators and related service providers through a combination of department efforts. Our greatest resource at WSSB are our incredible staff. Our valued employees are continuously encouraged to improve the ways that we provide service to our students and the community. WSSBs core values are: being studentcentered equity accessibility relationships and continuous improvement.
This position supports the agency mission by responding to public record requests and consulting with various individuals including staff legal and the Superintendent to ensure proper responses and determinations. This position will coordinate the daytoday receipt delivery distribution access maintenance and retention of manual and/or electronic forms and/or records for public records requests.Duties
- Achieve and maintain expert knowledge of Chapter 42.56 RCW Public Records Act (PRA) legal advisory opinions and other supporting documents to analyze responsive records and redact information appropriately.
- Serve as initial contact for public records requests. Generate exemption logs for withheld reports and redactions as needed.
- Use independent judgment to analyze understand coordinate response track progress in fulfilling request assemble prepare and review records while independently and accurately applying redaction and seeking assistance and guidance where appropriate.
- Correspond directly with people requesting public records in a timely manner as required under the PRA including initial acknowledgment and any followup communication with requesters.
- Educate citizens on the availability of specific information and processes by which records can be obtained. Prepare records for inspection and supervise onsite file reviews.
- Coordinate and complete electronic searches.
- Assist in the development of public disclosure training guidelines and processes.
- Assist staff to develop search terms sets for public records requests.
- Collaborate with the Superintendent on continually improving the agencys inhouse search processes.
- Manage records to include but not be limited to electronic records per the WSSB Specific Retention Schedule and State General Retention Schedule.
- Review records retention and essential records schedules to ensure conformance with legal requirements and state agency or institution standards.
- Maintain the agencys file schema.
- Ensure records are organized and copies are reduced to provide systematic control of records for their whole lifecycle so that WSSB can reduce the resources needed to manage information.
- Assist in the development of public disclosure training guidelines and processes.
- Other duties as assigned.
Qualifications
Requirements:
- A bachelors degree in business administration public administration law or a closely allied field OR
- Two or more years of direct work experience in public records disclosure or conducting research and analyzing policies laws rules or regulations OR equivalent combination of related education/experience.
- Working knowledge of Public Records laws (like Chapter 42.56 RCW) and applicable rules. Knowledge of government administrative structure.
- Ability to interpret and apply applicable rules regulations and policies.
- Strong customer service communication and analytical skills.
- Ability to deal with stress and difficult clients.
- Ability to multitask in a fastpaced environment.
- Ability to maintain strict confidentiality and ethical behavior at all times and be part of maintaining a respectful workplace.
Desired Qualifications:
- 3 years experience in records management or disclosure of public records or similar position.
- Knowledge and understanding of chapter 40.14 RCW Preservation and Destruction of Public Records.
- Completion of Washington Public Records Act Training.
WSSB offers employees a missiondriven and studentfocused environment that empowers blind and lowvision individuals to reach their full potential. Our beautiful 13.2 acre campus is on the National Register of Historic Places and not only includes stateoftheart classrooms but a fitness center with saline pool and floortoceiling rock climbing wall track & field auditorium braille center low vision clinic LIFTT program offering dormstyle housing and much more!
How to apply:
To begin the online application process click the Apply button at the top of this announcement. To be considered for this position you must include the following information in your online application and complete any supplemental questionnaire(s).
- A completed online application profile that includes education and employment history (applications that state see my resume or similar language on the application will be considered incomplete); and
- Allow contact for three professional references included in your application including at least one supervisor with uptodate contact information.
For questions or information regarding the online application please email . Complete job description available upon request.
The hours for the Records Analyst position are flexible between 2040 hours/week (scheduled between 7:30am4pm MF). This is a nonexempt position including a comprehensive benefits package: PEBB medical/dental/vision life disability HSA FSA PERS retirement deferred compensation supplemental benefits & more (refer to the benefits tab for details).
Note: The full salary range has been posted for informational purposes only. Typically new hires do not start at the top of the range without State of Washington experience in a similarly situated position as this is considered a longevity step. WSSB is an equal opportunity employer.- A bachelors degree in business administration public administration law or a closely allied field OR
Supplemental Information
Union Inclusion:
This position is included in a bargaining unit represented by the Washington Federation of State Employees (WFSE).
Opportunity for All:
The Washington State School for the Blind celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race creed color national origin citizenship or immigration status marital status families with children (including pregnancy childbirth or related medical conditions) sex sexual orientation gender identity diversity age status as a protected veteran honorably discharged veteran or military status status as an individual with the presence of any sensory mental or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories consistent with applicable federal state and local laws. A background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competency to perform in the position.
Veterans Preference:
Applicants who meet the minimum qualifications and wish to claim Veterans Preference MUST attach a copy of their DD214 or other verification of military service. Please blackout any personally identifiable data such as social security number. For additional information on Veterans Preference and guidance on how to determine if you are eligibleclick here. We thank you and are grateful for your service!
Additional Information:
The state of Washington is an equal opportunity employer. Persons with a disability who need assistance with their application or that need this announcement in an alternative format may call. Should you have any questions regarding this position or the online application please email
Required Experience:
IC
Employment Type
Contract
