2025-26 Records Secretary - Fireside Elementary School
2025-26 Records Secretary - Fireside Elementary School
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Job Description
Records Secretary
Location: Fireside Elementary School
Non Interim
9 months 8 hrs/day
Grade 14 $15.63
Dates: 8/1/20255/22/2026
Purpose Statement
The job of Records Secretary Elementary is done for the purpose/s of providing support to the educational process with specific responsibilities for registering students; ensuring accurate attendance accounting within the district; resolving attendance related issues; ensuring compliance with state reporting and documenting requirements; conveying attendance related information to appropriate parties; and providing general clerical support information and/or direction as may be assigned at assigned school site.
This job reports to Principal
Essential Functions
Administers first aid and prescription medications to students (under the direction of a health care professional) for the purpose of providing emergency and necessary care in compliance with established guidelines.
Answers and initiates telephone calls for the purpose of responding to inquiries transferring calls taking messages requesting information and/or conveying information.
Attends department and/or inservice meetings for the purpose of conveying and/or gathering information required to perform functions.
Greets parents and students for the purpose of responding to inquirers and/or directing individuals to appropriate location in accordance with established building security procedures.
Maintains a variety of manual and electronic documents files and records (e.g. student attendance notification logs student records classified time sheets etc. for the purpose of providing uptodate information and/or historical reference in accordance with established administrative guidelines and legal requirements.
Maintains automated student attendance system for the purpose of ensuring accurate tracking and documentation of student attendance.
Monitors students (e.g. bus duty yard duty students referred to the office etc. for the purpose of ensuring student welfare and maintaining a secure office environment.
Notifies parents and/or guardians of student absences for the purpose of meeting district administrative requirements and mandated guidelines.
Obtains attendance records for student entry and exit from campus during school hours (e.g. admission slips late notices class release forms etc. for the purpose of ensuring accurate reporting of excused absences and truancies.
Performs student enrollment and withdrawal activities (e.g. preparing registration packets ensuring all forms are accurate and complete scheduling new students etc. for the purpose of complying with established guidelines.
Performs general office duties (e.g. copying faxing data entry filing etc. for the purpose of supporting office functions.
Prepares attendancerelated reports and written materials (e.g. standardized/special reports letters to parents passes for students incoming calls on attendance slips etc. for the purpose of conveying information regarding school and/or district activities and procedures.
Processes documents and materials (e.g. report discrepancies status changes absence verifications student records etc. for the purpose of disseminating information in compliance with established administrative guidelines.
Researches discrepancies of attendance information and/or documentation for the purpose of ensuring accuracy of attendance data.
Responds questions from a variety of individuals (e.g. staff parents other schoolsstudents etc. for the purpose of providing information and/or directions as may be required.
Other Functions
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Requirements: Minimum Qualifications
Skills Knowledge and Abilities
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; preparing and maintaining accurate records.
KNOWLEDGE is required to perform basic math including calculations using fractions percents and/or ratios; read a variety of manuals write documents following prescribed formats and/or present information to others; and understand complex multistep written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: codes regulations & laws related to student attendance and registration; business telephone etiquette.
ABILITY is required to schedule activities; gather and/or collate data; and use basic jobrelated equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize jobrelated equipment. Problem solving is required to identify issues and create action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: establishing and maintaining effective working relationships with students parents employees and community; working with detailed information/data and meeting deadlines and schedules; communicating with
diverse groups of individuals; working with frequent interruptions; setting priorities and working under minimal supervision; maintaining confidentiality; ability to read write and communicate clearly in English.
Responsibility
Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; utilization of some resources from other work units is often required to perform the jobs functions. There is some opportunity to significantly impact the organizations services.
Work Environment
The usual and customary methods of performing the jobs functions require the following physical demands: some lifting carrying pushing and/or pulling and significant fine finger dexterity. Generally the job requires 50 sitting25 walking and 25 standing. The job is performed in a generally hazard free environment.
Experience: Job related experience is desired.
Education: High school diploma or equivalent.
Equivalency:
Required Testing Certificates and Licenses
PreEmployment Proficiency Test CPR Certificate First Aid Certificate
Continuing Educ./Training
Clearances
Criminal Background Clearance
FLSA Status Non Exempt
Paradise Valley Unified School District does not discriminate on the basis of race color religion national origin age sex or disability in admission or access to or treatment or employment in its programs and activities. Any person having inquiries concerning the Schools compliance with the regulations implementing Title VI of the Civil Rights Act of 1964 (Title VI) Section 504 of the Rehabilitation Act of 1973 (Section 504 Title II of the Americans with Disabilities Act of 1990 (ADA) or Title II of the Genetic Information NonDiscrimination Act of 2008 (GINA) may contact the Assistant Superintendent of Human Resources.
Employment Type
Full-Time
