Conference Services Student Assistant
Conference Services Student Assistant
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1 Vacancy
Job Description
STU AST CLERICAL & ADMIN
The Student Assistant for Conference Services within Housing & Residence Life is required to live on campus as a resident in a residence hall in an assigned room.
The Student Assistant for Conference Services is responsible for:
- Living in on campus facilities to provide inhouse support for conference and camp guests
- Assist with event space and conference lodging reservations by processing online requests connecting with clients via email and phone and maintaining the event space calendar and occupancy chart
- Coordinate the ordering of auxiliary services (maintenance custodial services access requests for meeting & event spaces AV equipment etc.
- Assist with invoicing for guest apartments event spaces and conferences
- Inspect guest & event spaces for proper equipment setup layout and function prior to use
- Submit iService requests to assist in resolving lodging maintenance or custodial services issues
- Provide administrative support for conference services including answering phones routing calls appropriately responding to emails and answering questions related to Conference Services and guest housing
- Assist with guest apartment and intern housing reservations including processing online requests contacting guests and creating and delivering checkin materials
- Complete appropriate guest apartment checkout procedures including facility walkthroughs and resolving lodging custodial or maintenance concerns
- Collaborate with Custodial Services during peak conference season to assist with minor cleaning collection of trash and turning of bedroom spaces as needed
- Manage inventory of guest apartment & event spaces
- Serve in an oncall rotation as assigned by supervisor supporting conference services guests; complete all administrative tasks as required including but not limited to documentation
- Other duties as assigned
- A stipend in the amount of $2300 for a 3month appointment (May August)
- Enrolled as a fulltime student in good standing as defined by the University at the time of employment
- Maintain a 2.5 cumulative and semester GPA the semester prior to employment
- Be available for 20hours per week
- Demonstrated attention to detail dependability timeliness and professionalism
- Proficient in written and verbal communication
- Ability to work independently as well as follow verbal and written instructions
- Demonstrated ability to critically analyze situations and actively problem solve
- Demonstrated experience in customer service
- Proficiency with Microsoft Office Suite
- This position is only available Summer C.
- The Conference Services Student Assistant position within Housing & Residence Life is required to live on campus as a resident in a residence hall in an assigned room.
- Must submit a resume and cover letter with application that includes all current student involvement organizations or current employment on campus
- This position may require availability during university holidays breaks nights and weekends
- Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Employment Type
Student
