Accounts Payable Specialist

The Cystic Fibrosis Foundation is a leading healthcare nonprofit organization like no other. For decades we have been taking major steps and pioneering new ways to advance the mission to find a cure for cystic fibrosis and to provide all people with CF the opportunity to lead long fulfilling lives by funding research and drug development partnering with the CF community and advancing highquality specialized care.

We are the global leader in the search for a cure for cystic fibrosis and nearly every CF drug and therapy available today was made possible because of CF Foundation support. We did this not only for the close to 40000 people living in the U.S. with CF and the estimated 105000 people worldwide but for the people with CF and families who have worked tirelessly to support the mission.

These achievements have required dedication and unwavering commitment from a talented team of CF Foundation employees. We promote an environment that attracts and retains a diverse group of talented people who are passionate about eradicating this disease . Join us and you will join an amazing team devoted to our community and our mission.

Position Description

The Cystic Fibrosis Foundation (CF Foundation) and its employees embrace their commitment to its core values. These core values are the pillars on which the CF Foundation stand and will continue to sustain us as we move forward.

• Keep sight of what really matters: Our decisions are based on what is best for people with cystic fibrosis and their families.

• Aspire for excellence in all we do: We take pride in our work. We are committed to continuous learning and improvement.

• Stronger together: We collaborate and work together so that we can learn more and achieve more.

• Innovate with courage: We embrace challenges. We reach beyond boundaries in pursuit of our vision.

• Care about our people: We deeply care about each other and all who support our shared mission. We listen with respect. We support one another.

We are a nonprofit donorsupported organization that has raised and invested billions of dollars to help develop cystic fibrosis therapies that have changed the lives of people with this disease. Nearly every CF medicine available today was made possible because of Foundation support.

POSITION SUMMARY:

The Accounts Payable (AP) Specialist plays a key role in ensuring efficient and accurate accounts payable operations with a strong focus on supplier maintenance credit card management and compliance with IRS regulations. This position is responsible for vetting supplier data managing supplier bank setups ensuring 1099 compliance and electronic filings and overseeing the corporate credit card program. The AP Specialist must apply best practices in supplier management while adhering to CFF policies and providing guidance to both internal stakeholders and suppliers. All responsibilities should be executed with professionalism accuracy and a commitment to excellent customer service. This is a hybrid role based in Bethesda MD and requires 23 days per week in the Bethesda office.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Monitor the supplier request email inbox ensuring timely updates and maintenance of supplier records in the financial system.

• Review and verify W9 forms W8 forms banking set up forms confirm Tax ID numbers on the IRS website and validate EFT details in the financial system.

• Perform international wire verification through callbacks to foreign suppliers.

• Ensure supplier bank setups comply with internal controls and industry best practices.

• Process daily supplier setups updates and external committee member (ECM) records within the financial ERP system.

• Maintain transaction timelines aligned with department service level agreements (SLAs).

• Work closely with headquarters (HQ) business agents field operations specialists and suppliers to resolve discrepancies or obtain missing information.

• Review the supplier reports and assist with the review and scrub of the supplier database on a regular cadence to ensure compliance and for fraud mitigation.

• Manage the corporate credit card program ensuring compliance with company policies and procedures.

• Address credit card requests inquiries and issues in a timely and professional manner.

• Utilize credit card management portals to process new card requests limit adjustments cancellations and replacements.

• Assist with monthly reconciliations and resolve discrepancies related to credit card transactions.

• Generate and analyze credit card reports identifying trends or potential compliance concerns.

• Provide guidance to employees on proper credit card usage and expense reporting procedures.

• Serve as a point of contact for supplier and credit cardrelated inquiries providing clear and timely responses to internal stakeholders and external vendors.

• Maintain professionalism and a high level of customer service in all interactions.

• Ensure accuracy and compliance in all APrelated tasks.

• Maintain a high level of confidentiality when handling sensitive financial and supplier data.

• Perform additional duties as assigned.

KNOWLEDGE SKILLS AND ABILITIES REQUIRED:

• Bachelors degree or equivalent years of relevant experience required.

• Minimum of 2 years of experience in AP processing including supplier setup and compliance.

• Strong attention to detail ability to multitask and time management skills in a fastpaced highvolume environment.

• Experience with financial systems (ERP) with Workday experience preferred.

• Proficiency in Microsoft Office (Excel Word Outlook Teams PowerPoint) and Adobe Acrobat.

• Understanding of IRS forms W9 W8 1099MISC and 1099NEC.

• Familiarity with domestic and international supplier banking processes.

• Experience working with credit card management portals and processing credit cardrelated requests.

• Ability to reconcile credit card transactions and generate financial reports.

• Strong verbal and written communication skills.

• Ability to work independently and collaboratively while maintaining a positive and professional demeanor.

• Reliable and consistent work ethic with a strong sense of responsibility.

• Commitment to following organizational policies and safeguarding sensitive data.

REPORTING RELATIONSHIPS:

• Reports to the Accounts Payable Manager. No direct reports.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions responsibilities or requirements.

This position will be posted for a minimum of 5 days or until the position is filled. Applications will be accepted on an ongoing basis so candidates are encouraged to apply promptly if interested.

Total Rewards: The CF Foundation is committed to offering competitive compensation (base pay and incentive) benefits and professional development opportunities that maximize our ability to recruit retain reward and motivate a highly qualified and diverse workforce. Our comprehensive benefits package includes medical dental and vision coverage; a holistic wellbeing program; health savings and flexible spending accounts; employerprovided life and disability insurance; retirement savings benefits; and a variety of worklife benefits to support employees and their family members. In addition the CF Foundation offers fulltime employees 20 days of vacation and 10 days of sick per year prorated based on hire date as well as 14 paid holidays 2 personal days and a variety of generous leave benefits. Visit ourWhy Work at the Cystic Fibrosis Foundationpage to learn more.

The CF Foundation is an equal opportunity employer that is committed to being an employer of choice not just a good place to work but a great and inclusive place to work. We strive to recruit and maintain a diverse workforce. Qualified applicants will receive consideration for employment without regard to race physical or mental disability color religious creed ancestry national origin religion age sex pregnancy marital status genetic information or testing gender identity and expression sexual orientation or status as a Vietnamera or special disabled veteran or any characteristic protected by law.

Reasonable Accommodations: The CF Foundation is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or would like to request an accommodation due to a disability please contact us at