Civil Service Accounting Manager
Civil Service Accounting Manager
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$ 7056 - 8589
1 Vacancy
Job Description
This recruitment has been reopened. If you have already applied you do not need to do so again.
The salary for this position is:$7056.00 $8589.00 monthly
NOTE: ALL QUALIFIED CANDIDATES WILL BE INVITED TO PARTICIPATE IN TESTING FOR THIS POSITION. TESTING WILL BE CONDUCTED IN THREE PHASES:
- WRITTEN EXAMINATION (FINANCIAL MATH AND PRINCIPLES OF PUBLIC ACCOUNTING)
- PRELIMINARY SCREENING EXAMINATION (BASIC PAYROLL CALCULATIONS USING EXCEL)
- ORAL BOARD (STRUCTURED PANEL INTERVIEW ON LEADERSHIP MANAGEMENT AND SUPERVISION)
ALL CANDIDATES MUST PASS EACH PHASE OF TESTING IN ORDER TO MOVE FORWARD IN THE RECRUITMENT PROCESS.
Reporting to the Bureau Chief of Financial Operations in the Sheriffs Office this position will direct the daytoday activities and assigned staff of the accounting and financial functions. Responsibilities include the management and oversight of accounting systems with multiple funds complex payroll processing assisting with policy planning and grant/contract administration.
Staffing: Plans organizes and supervises the work of assigned staff. Interviews and recommends candidates to be hired trains subordinates evaluates performance and recommends disciplinary action. Analyzes and resolves the most complex problems that arise and provides ongoing technical expertise.
During times of absences or heavy workloads incumbent will perform duties of staff.
Accounting & Finance: Oversees and directs accounting functions to include accounts payable/purchasing voucher preparation fixed asset accountability and cash receipting accounts receivable system and reimbursements. Recommends and implements approved policies and procedures to assure effective functioning of the accounting activities of assigned area and assure compliance with accounting standards and requirements.
Assists with the development presentation implementation and control of a balanced budget. Analyzes the operating status budget requests revenues fund balances and expenditures for each program. Compiles annual operating budgets for various funds and monitors approved budgets throughout the year to prevent overexpenditures and processes necessary adjustments to reflect changes in operating or funding conditions.
Designs develops and prepares complex financial management reports for use in department decision making and policy setting as well as completing other internal and external reporting requirements. Involves independent project work evaluation and development of useful data and information.
Conducts periodic internal audit of accounting programs expenditures and activities to assure compliance with local state and federal requirements and with any applicable grant or contract requirements.
Payroll: Oversees and manages the preparation of the offices payroll functions. Audits and balances payroll entries to ensure accuracy of entries and ensures wages incentive and special pay and benefits disbursement are following applicable federal state and local law and the collective bargaining agreement and personnel rules. Publishes payroll reports and forward to Civil Service Commission for certification.
Maintains and monitors employee leave accruals to ensure that appropriate levels are used in accordance with labor contracts and County personnel rules and Sheriffs Office policies.
Reviews personnel information of new hires for correct salary placement and benefit packages in accordance with labor contracts and personnel rules.
Grant Management:Administers the offices grant and contract management requirements to assure fiscal requirements are followed. Maintains grant receivables. Represents the office in dealing with State and Federal grant sources regarding accounting and fiscal information.
Inmate Accounting Support:Directs and supervises the collection and accounting of fees and prisoner funds throughout the Sheriffs Office. May audit daily entries made by Corrections Deputies for proper input of jurisdictional holds housing and program information to ensure proper fees are charged according to established policy. May notify Corrections Deputies of errors and instructs changes. Coordinates with Corrections management to implement modifications to the system for correct capturing of billing information.
May review fee transactions and inmate classification information for inmates participating in Correctional Options Programs. Resolves program differences and confers with Financial Operations Assistants to ensure proper data is entered into the correctional options accounting data base. Reviews monthly fiscal reports and audit billings to ensure that accurate billings are produced in compliance with County and Sheriffs Office policies and court orders.
Other Assigned Duties: Represents the office on various other interdepartmental and intergovernmental committees and task forces.
When assigned provides coverage of duties of the Bureau Chief of Financial Operations.
WORKING CONDITIONS
Work is performed in an office environment. Lifting of records and reports may be required usually not in excess of 50 lbs.
WHO WE ARE
Thurston County values the diversity of the people it hires and serves. Inclusion to us means fostering a workplace in which individual differences are recognized appreciated and responded to in ways that fully develop and utilize each persons talents and strengths. We are dedicated to recruiting and developing a talented workforce from various cultures lifestyles backgrounds and perspectives who are committed to our vision and core values. Thurston County Racial Equity and Inclusion Webpage
WHAT WE OFFER OUR EMPLOYEES:
- WorkLife Balance: We are committed to ensure that our staff experience the reward of public service while also sustaining a routine that suits each individuals lifestyle.
- Plan For Your Future: As a member of our team you will enjoy great employee benefits including a retirement plan pretax savings accounts as well as comprehensive health care and dental/vision care for you and your family. Please visitThurston County Employee Benefit Plansfor more information.
- Paid Leave:Fulltime regular employees earn paid vacation in addition to paidholidays.
- Deferred Compensation:The County offers 3 voluntary deferred compensation plans for employees who would like to set aside additional deferred tax dollars into a retirement savings plan.
- Flexible Spending Account (FSA:Employees can take advantage of Section 125 flexible spending accounts for outofpocket health care and daycare expenses with pretax dollars.
- Public Service Loan Forgiveness:This is a federal program which allows fulltime public service employees who have made qualifying payments for certain loans to get their student loans repaid.Public Service Loan Forgiveness Program
Why youll love it here:Thurston County is located between Seattle and Portland in Western Washingtons South Puget Sound Region. Perched in between the mountains and the ocean the area boasts the perfect blend of yearround outdoor activities including boating hiking skiing and more. The region is also home to the state capitol city of Olympia known for its many restaurants microbreweries coffee shops farmers markets kids activities history and art events. Discover more about life in Thurston County atExperienceolympia.
Message to potential applicants:We understand that some potential applicants are less likely to apply for jobs unless they believe they meet every one of the functions or skills listed in a job description. We are most interested in finding the best candidate for the job and we understand that may be someone who will learn some of these skills on the job. If you are interested in this position and meet the minimum qualifications we encourage you to go ahead and apply! Feel free to think about how you will bring your own set of skills to the role and tell us about the potential that you hold.
QUALIFICATIONS:
All Candidates:
- Must be at least 21 years of age at time of appointment.
- Pursuant to RCW 41.14.100 must be a US citizen lawful permanent resident or Deferred Action for Childhood Arrivals (DACA) recipient and be able to speak read and write the English language.
- Must possess a high school diploma or GED.
- Valid Washington State Drivers License at time of appointment or have requested and obtained an appropriate accommodation.
- Acceptable scores on Civil Service examinations.
Promotion:
- Four years fulltime experience as a Financial Operations Assistant in the Thurston County Sheriffs Office or meet all open competitive requirements.
Open Competitive:
- Bachelors degree in Finance Business Administration or similar field. Coursework must have included collegelevel commercial and/or governmental accounting courses. Additional relatedexperiences may be substituted for education on a year for year basis.
- Must have a minimum of four years progressively responsible experience in accounting with at least two years in governmental accounting.
- Must have the ability to proficiently utilize a personal computer and appropriate software to successfully perform essential functions of the position.
DESIRED KNOWLEDGE SKILLS AND ABILITIES
Knowledge of:
- GAAP (Generally Accepted Accounting Principles) State of Washington BARS (Budgeting Accounting and Reporting systems) and Thurston County Financial Policies and Procedures.
- Financial terminology.
- County state and federal laws and regulations contractual terms and conditions and established personnel management policies and procedures.
- Modern office management methods and techniques.
- Contemporary word processing and accounting software.
- Contemporary finance and automated accounting systems.
- Contemporary office practices and procedures to include various file systems and records maintenance.
- Basic English composition grammar punctuation spelling subject/verb agreement and organization of content.
Skill in:
- Planning organizing and establishing work priorities.
- Exercising independent judgment to meet deadlines.
- Supervising the work of others.
- Identifying complex accounting issues and developing solutions to resolve those issues.
- Organizing analyzing interpreting and evaluating financial data.
- Establishing and fostering a cooperative and effective working relationship with other employees organizations and the general public.
- Communicating effectively via telephone or in person and maintaining a courteous attitude under stressful situations with individuals who are in various stages of emotional anxiety.
- Organizing data into appropriate usable format and preparing correspondence and documents from oral and written instructions.
- Detecting errors in accounting computer software.
- Effectively communicating with other agencies as well as employees of the Sheriffs Office.
- Counting and balancing large sums of money.
- Operating a calculator with speed and efficiency.
- Reading and comprehending legal and nonlegal documents.
Ability to:
- Type 40 words per minute with 90 accuracy.
- Operate contemporary office equipment not limited to: fax and copy machines calculator and computer systems with state county and private software programs.
- Use the keypad on the computer 10key keyboard with speed and accuracy.
- Maintain confidentiality of sensitive information received in conversation and from printed materials during the performance of duties.
- Must pass a background investigation which includes a personal history statement background interview and polygraph examination.
- Work independently with little supervision.
- Perform all of the essential job functions of the Financial Operations Assistant classification.
Experience:
- Prior experience working for a law enforcement agency.
OTHER RELATED RECRUITMENT INFORMATION:
This position is:
- Represented by a union
- Eligible for benefits
- Eligible for overtime under the Fair Labor Standards Act (FLSA)
Items required for consideration:
- Application with complete work history and education.
- Letter of Interest clearly outlining how you meet the requirements of the position.
Please note: Information in this announcement is subject to change without notice at any time during the length of the job advertisement.
THURSTON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Thurston County is committed to provide equal opportunity to all persons seeking or having access to its employment services and activities which is free from restriction based on race sex marital status color creed or religion national origin age sexual orientation including gender expression or identity pregnancy status as an honorably discharged veteran or military status genetic information or the presence of any sensory mental or physical disability unless based upon bona fide occupational qualifications. Applicants with disabilities who need accommodation with the application or selection process should contact Thurston Countys Human Resources at. Those who are deaf deafblind hard of hearing or speech impaired may use the statewide relay system to reach Thurston County offices and departments to conduct their business telephonically. Relay users can simply dial 711 (orto connect with Washington Relay.
Required Experience:
Manager
Employment Type
Full-Time
