Administrative Assistant
Administrative Assistant
Posted on :
15-04-2025
Employer Active
1 Vacancy
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Job Description
Position Title: Administrative Assistant Reports to: General Manager
Employment Status: Fulltime FLSA Status: Exempt Pay Grade: Salary
About the Role
The Administrative Assistant is responsible for providing clerical support to staff at their assigned location while partnering with corporate accounting to support local financial operations. This role will have a wide range of tasks maintaining a heavy focus on accounting responsibilities.
Responsibilities
- Champion clerical tasks from answering phone inquiries distributing mail setting up meetings to maintaining facility records.
- Provide various forms of administrative support to facility leadership including email correspondence and generation distribution of memos spreadsheets and faxes.
- Support accounts receivable by preparing customer invoices.
- Assist accounts payable in creating purchase orders and reviewing vendor invoices.
- Partner with facility leadership to set up and maintain customer and vendor accounts in accounting software.
- Support corporate accounting by completing regular operational reporting.
- Assist with new hires and workers compensation related processes.
- Partner with facility staff to maintain a variety of facility supplies.
- Tackle a variety of administrative projects.
- Escalate matters to leadership as needed.
- Collaborate with facility leadership to identify and resolve administrative needs.
- Foster exceptional and collaborative partnerships with facility staff and external partners.
- Perform other duties as assigned.
Experience & Education
- Minimum of 2 years in an administrative role.
- 2 years of experience with accounting and payroll preferred.
- Manufacturing industry a plus.
- Highschool Diploma or equivalent.
Physical & Environment
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift 15 pounds at times.
- Most duties are performed in a climatecontrolled environment. May occasionally perform tasks that are offsite which require varying forms of travel. Hazards require the use of personal protective equipment while in facility production areas.
Employment Type
Full-Time
Key Skills
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