Executive Administrative Associate
Executive Administrative Associate
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Job Description
Job Title
Executive Administrative AssociateAgency
Texas A&M University Corpus ChristiDepartment
Student Engagement And SuccessProposed Minimum Salary
CommensurateJob Location
Corpus Christi TexasJob Type
StaffJob Description
TAMUCC is a dynamic university designated as both a HispanicServing Institution (HSI) and MinorityServing Institution (MSI) with approximately 11000 students from 47 states and 54 foreign nations. We employ over 1400 fulltime and 2000 parttime Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees including doctoral programs. As a member of the Texas A&M University System TAMUCC benefits from a range of resources increased visibility and influence and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.
TAMUCCs beautiful campus is located on a 240acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern attractive and stateoftheart classroom buildings and support facilities.
Learn more information here!
PURPOSE
The Executive Administrative Associate under minimal supervision performs advanced professional administrative support to the office of the Vice President of Student Engagement and Success (VPSEAS) and Intercollegiate Athletics and leadership team for SEAS. This position maintains highlevel interaction with the campus community and assists with highly confidential and timesensitive administrative matters. Handles purchasing travel expense/invoicing and general support for the suite. Exercises discretion and independent judgment with respect to matters of significance. This position reports to the Assistant Vice President for Student Affairs.
DESCRIPTION
Functional Area 1: Administrative Support
Percent Effort: 60
Provides administrative support for the Student Engagement and Success suite including Associate and Assistant VPs Marketing and Communication Manager and additional staff members in the suite including assistance with special projects events research and assignments while promoting a positive image of the University and the SEAS Division. Offers backup support for the Vice President for Student Engagement and Success and SEAS Business Administrator.
Prepares complex correspondence forms and documents. Compiles checks edits reviews and/or monitors information.
Makes meeting arrangements including conference room reservations general room reservations calendar invitations and ordering catering.
Supports student recognition programs including the Leadership Scholarship selection and awarding process and annual awards program.
Schedules appointments and maintains calendars for Student Engagement and Success leadership team including Associate and Assistant VPs and additional staff members in the suite. Updates/maintains calendars on a daily sometimes hourly basis. Provide daily schedule overviews for leadership team.
Answers phone lines and takes messages for all staff in the suite as well as the main office number. Provides service excellence and strives to meet or exceed caller needs with answers for basic questions and assistance finding solutions for callers. Engages in active listening with callers confirms or clarifies information and diffuses angry callers as needed.
Types /emails correspondence daily. Assists with the monitoring of the division general email account.
Maintains divisional and suite records as per university policy.
Ensures excellent customer service skills and supports for all staff members guests and students in the suite creating a warm and welcoming office environment.
Provides backup/team support for Executive Administrative Associate for the Vice President.
Performs miscellaneous tasks/special duties as assigned.
Functional Area 2: Office Management
Percent Effort: 25
Maintains divisional employee/contact information/birthday rosters on a continuous basis.
Arranges all travel for the SEAS suite and Islander Housing team members using the University provided travel tools and in compliance with travel policies. Processes pretravel requests and posttravel reports in a timely manner.
Handles and processes SEAS suite procurement and Pcard expense report for purchases while ensuring compliance with the established guidelines state regulations and university policies.
Works closely with department heads in the division.
Manages office suite office including submitting work orders requests for key and swipe access overseeing incoming shipments to include name badges and business cards manage office traffic and upkeep of kitchen equipment.
Receives and disseminates mail both incoming/outgoing.
Maintains and orders departmental supplies/equipment as needed.
Functional Area 3: Student Employee Supervision
Percent Effort: 10
Coordinates activities and assigns work to student workers.
Provides procedures training to new students and staff.
Maintains quality control/quality assurance within the office.
Oversees and processes student hiring in Workday and weekly timecard submissions.
Functional Area 4: Support
Percent Effort: 5
Perform all other duties as assigned by the Assistant Vice President for Student Affairs or designee.
QUALIFICATIONS
High school diploma or GED
Seven 7 years of related experience
Additional education may be used as a substitute for the minimum experience requirement:Associates degree and five 5 years of related experience.
Advanced skills in Microsoft Office Suite (Word Excel PowerPoint Outlook and Teams)
Exceptional interpersonal and communication skills to be able to effectively communicate in person and in writing
Ability to provide excellent customer service work in a fastpaced environment and to work without supervision
Attention to detail planning and organizational skills
Ability to multitask and work cooperatively with others.
PREFERRED QUALIFICATIONS
Bachelors Degree
Work experience at the collegiate level
Salary: $22.60 $25.00 Hourly
$47008 $52000 Annually Approximately.
BENEFITS (rules policies eligibility apply)
Medical
$0 $30 per month for Employee Only coverage after university contribution $920 value).
Up to 83 of premium covered by the university:
Employee and Spouse
Employee and Children
Employee and Family coverage
Dental & Vision
Life Insurance Accidental D&D Long Term Disability Flexible Spending Account and Day Care Spending Account
Oncampus wellness opportunities
Counseling Work Life Assistance Financial Resources and Legal Resources
Public Loan Forgiveness
Book scholarships
100 tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).
Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
Voluntary Tax Deferred Account/Deferred Compensation Plan
8 hours of vacation paid time off every month.
8 hours of sick leave time off every month.
8 hours of paid time off for Birthday leave.
1215 paid holidays each year.
All positions are securitysensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Required Experience:
IC
Employment Type
Full-Time
