Finance Specialist
Finance Specialist
Posted on :
15-04-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
15-04-2025
Job Description
The Finance Specialist is a crucial member of the Capital City Public Charter Schools administrative team responsible for ensuring the accurate and efficient management of the schools financial operations. This role encompasses a wide range of duties including accounts payable accounts receivable budget support monthly reconciliations audit preparation and procurement. The Finance Specialist handles timesensitive tasks and is responsible for performing these tasks with care and attention following procedures exactly to make sure all parts of the job are completed and reviewing work carefully for completeness and accuracy. This is a 12month position which is exempt and therefore not eligible for overtime pay underthe provisions of the Fair Labor Standards responsibilities of the Finance Specialist include:GeneralWork closely with the Senior Manager of Business & Human Resources to accomplish the tasks of the departmentsMaintain excellent relationships with Capital City employees vendors and stakeholdersMaintain professional and technical knowledge by attending educational workshops reviewing professional publications and establishing professional networksAccounts PayableReceive all invoices and bills for Capital City vendor payments and process for payment through the accounts payable systemEnsure that all payments are tagged to the correct expense and department codes and verify for accuracyMaintain the Accounts Payable email address organizing invoices and communication from vendorsProcess reimbursements for Capital City employeesMaintain stipend contract records and reconcile payment amounts for inclusion in payroll on a quarterly basis and through Anybill for nonemployeesManage Capital Citys credit cards including addressing fraud concerns paying monthly credit card statements on time issuing monthly statements to cardholders collecting itemized receipts and preparing monthly credit card packetResolve vendor inquiries and discrepanciesPerform other financial tasks as requiredAccounts ReceivableMaintain billing system for Capital City families and reconcile student accountsGenerate and send invoices to appropriate partiesTrack and record incoming payments and follow up on delinquent accountsWork closely with the Food Service Team Out of School Time Programs Development Team Family Engagement Team and other departments to assist with setting up accounts receivable systemsBe available to accept and record payments from families for Food Service Aftercare and other feesManage cash and checks received along with other bank depositsDeposit collected cash and checks weekly and as needed at the bank and maintain accurate records of depositsOversee Capital Citys square and stripe account; recording transactions providing accounts and readers as needed and training employees and students to use the systemWork with the development team to record donations and raised funds accuratelyMaintain Capital Citys paypal account to accept Go Fund Me campaign funds and reconcile with the Development Reconciliation & Audit PrepEnsure that all monthly close documentation is collected and sent to EdOps in a timely mannerManage business office filing and recordkeepingCollect W9s for all vendors paid through Anybill for 1099 processAssist with audit preparation as directed by the Business and Human Resources ManagerBe familiar with internal controls and ensure that accounting processes follow the procedures outlined in the Capital City Fiscal Policy and Financial ControlsBudget Support Assist in the development and monitoring of the schools budgetProvide budget reports and analysis to school leadershipTrack budget expenditures and identify variancesProcurementAssist with the procurement process for all goods and services exceeding $25000 in accordance with Capital City bylaws and DC Public Charter School Board policyPrepare Requests for Proposals (RFPs)Publish notices of requests for proposalsReceive organize and respond to proposalsAssist with reporting executed contracts and all required documentation to the DCPCSB Desired QualificationsAssociates or Bachelors degree in accounting finance or a related field experience in accounts payable accounts receivable and financial reconciliation. Strong knowledge of accounting principles and in accounting software and Microsoft organizational analytical and problemsolving skills. Strong attention to detail and to work independently and as part of a communication and interpersonal skills. Experience working within a school environment is a plus addition to the above requirements candidates must meet the requirements of all hires at Capital City including a criminal background check.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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